Administrative Assistant to Manager, Health

4 days ago

Mississauga, Canada Regional Municipality of Peel Full time

**Job Description**:
**Administrative Assistant to the Ma**
**nager, Immunization Services**

**(2) Contract Full Time positions; up to 10 months**

**Health Services, Public Health**

To assist and provide confidential administrative assistance to the Manager, Immunization Services in supporting the Supervisors and staff in Immunization Services, while ensuring efficient day-to-day operations.

**Responsibilities**:

- Handles and creates sensitive/confidential documents such as Council Reports, HR memos, Job Data and Payroll forms (e.g. HRMS) for Immunization Services
- Assists with Accident/Incident reports and WSIB
- Collates and prepares financial reports and assists with budget analysis and preparation, including overtime tracking, and technology inventory tracking
- Ensures confidentiality at all times in maintaining and handling of supervisory personnel files, PAs and learning and development documentation, tracking of contract staff, annual verification of RN College of Nurses renewals PHNs
- Coordinates administrative work within Immunization Services, including coordinating staff attendance at conferences and workshops
- Manages all liaisons with other Public Health divisions, e.g. Office of the MOH, Communicable Diseases Division
- Liaises with internal departments such as Accounts Payable, Payroll, Purchasing and Human Resources and external agencies such as the Ministry of Health (MOH)
- Receives, screens and handles distribution of incoming correspondence and prepares draft responses for approval or responds directly when appropriate
- Receives and responds to messages and requests from Regional staff, Councillors, members of the public and external agencies, ensuring these are dealt with in a timely manner
- Anticipates and responds to requests for information, reports and meetings and distributes as per protocol
- Processes Requests for Leave, Personal Expense Forms, invoices, cheque requests and P Card reconciliations for manager and supervisors
- Inputs and monitors Peel Absence Tracking/People Soft access for supervisory staff
- Acts as back up for administrative absences
- Creates and maintains reference files for the manager
- Coordinates Property Service or office management activities and other administrative support
- May assist in drafting documents
- Purchases equipment and supplies
- Responsible to carry out job duties in a safe and healthy manner
- Provides support during Business Continuity and Urgent Response situations
- Performs other related duties as required
- Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias

**Qualifications**:

- Secondary school graduate plus post-secondary office administrative education or related field combined with a minimum of three years relevant experience or an equivalent combination of experience and education
- Excellent verbal communication skills to interact effectively with clients at all levels
- Excellent writing skills needed for drafting responses and minute taking
- Tact and diplomacy
- Proven ability to problem-solve and be pro-active
- Ability to work in a self-directed manner within a collaborative team environment
- Effective time management and organizational skills and the ability to deal with shifting/changing priorities and competing demands
- Knowledge of the Health Department’s structure, programs and services, unionized environment would be an asset

In this role you will have the ability to work remotely and attend on-site when required based on operational requirements at the 7120 Hurontario Street, Mississauga worksite. The frequency of on-site activities may vary on a weekly basis and based on operational requirements. Your remote work location must be located within the province of Ontario.

**Hours of Work***: 35 hours per week

**Interview**: Our recruitment process will be completed with video conference technology.

**As part of the Region’s ongoing commitment to health and safety, there are enhanced Covid-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The additional requirements are determined based on the nature of the work being carried out.**

**New employees are required to be fully vaccinated against COVID-19 as a condition of employment. Being fully vaccinated is determined as the status of having received the full series of approved vaccines (both doses of a two dose vaccine series, one dose of a single dose vaccine series) and any additional doses required and approved by Health Canada and having satisfied the full post vaccination period required to ensure vaccination efficacy. The Region of Peel reserves the right to request proof of vaccination at any time. Acceptable proof includes an Ontario Ministry of Health COVID-19 vaccine receipt which you can obtain through the Provincial portal**

  • Administrative Assistant

    5 days ago

    Mississauga, Canada PASSION TO REACH MINISTRIES Full time

    **Job Tasks and Responsibilities** - Prepare and update financial statements, reports, invoices, and other documents - Answering phones and routing calls to the correct person or taking messages - Handling basic bookkeeping and monthly donor-related tasks - Provide assistance with all office communication & administration - Oversee Admin and Operations...

  • Administrative Assistant

    4 months ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: ADMINISTRATIVE ASSISTANT **Position**:Administrative Assistant (x1) **Status**: Temporary Full-Time, until September 4, 2025 **File #**: 2024-39118 **Role Level**: Admin Clerical (AC05) - $28.42- $35.54 **Dept/Health System**: Facilities, Supply Chain Management and Patient Support Services **Hours of Work/Shifts**:Monday to...

  • Administrative Assistant

    7 months ago

    Mississauga, Canada Partners Community Health Full time

    Partners Community Health (PCH) is a new not-for-profit organization, focused on bringing healthcare services together around the needs of people living in Mississauga and West Toronto. PCH currently operates two new state-of the-art LTC homes and community hub in West Mississauga. The new homes have a combined 632-beds and be part of PCH’s larger strategy...

  • Medical Administrative Assistant

    6 months ago

    Mississauga, Canada Eterna Health Full time

    We are looking to hire a motivated medical administrative assistant at **Eterna Health**. Our clinic is located in Mississauga, Ontario. Our clinic Eterna Health is an innovative private clinic treating patients all around GTA and overseas! Eterna Health is a global leader at the forefront of accelerating the world’s transition to the next generation of...

  • Receptionist/administrative Assistant

    1 week ago

    Mississauga, Canada NKS HEALTH Full time

    NKS Health Pharmacy is looking for a **_Full-Time Receptionist / Administrative Assistant_** to join our growing team at **_Mississauga NKS Pharmacy_**. Established in 2007, NKS Health is a specialty pharmacy focused on the handling and service of injectable, infusion and biologic medications. NKS Health provides high quality service by strategically...

  • Administrative Assistant

    7 months ago

    Mississauga, Canada Partners Community Health Full time

    Partners Community Health (PCH) is a new not-for-profit organization, focused on bringing healthcare services together around the needs of people living in Mississauga and West Toronto. PCH currently operates two new state-of the-art LTC homes and community hub in West Mississauga. The new homes have a combined 632-beds and be part of PCH’s larger strategy...

  • Chiropractic Assistant/administrative Assistant

    1 month ago

    Mississauga, Canada Health + Healing Chiropractic Full time

    Are you looking to make a meaningful difference in the community and join a world-class team? Health + Healing Chiropractic is hiring a permanent full-time Chiropractic Administrative Assistant (Front Desk) at their Clarkson Mississauga clinic location (30-36 hrs/wk within a compressed work week). Comprehensive training will be provided. ONLY APPLICANTS...

  • Front Desk Administrative Assistant

    4 weeks ago

    Mississauga, Canada Sageview Health Full time

    **Job Overview** **Please Note: This position will start in January 2025** **Duties** - Scheduling and/or assigning clients to 40+ mental health professionals based on availability, booking preferences, and client requests. - Assist clients (in person and virtual) with invoicing, billing, insurance and payments. Process direct billing submissions to...

  • Administrative Assistant

    7 months ago

    Mississauga, Canada NeuPath Health Inc. Full time

    **WHO WE ARE**: We are Canada's leading healthcare provider, delivering category-leading treatment for chronic pain, as well as spinal injuries, sports-related injuries, and concussions. We are a public company that owns 15 clinics across Canada dedicated to providing holistic treatment plans leveraging technology, data-driven insights, and delivering...

  • Medical Administrative Assistant

    5 days ago

    Mississauga, Canada LAMP Community Health Centre Full time

    **This is a summer job opportunity for those between the age of 18 and 30 years at the start of employment, are a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the **_**Immigration and Refugee Protection Act*; and **_**is legally entitled to work according to the relevant provincial / territorial...

  • Department Administrative Assistant

    4 months ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position**:Department Administrative Assistant **Dept/Health Program**:Mental Health Program **Posting ID**:2024-39079 **Status**:Permanent Part-Time **Role Level**:AC05 ($28.42 to $35.54) **Site**: Mississauga Hospital **Hours of Work/Shift**:2 shifts per week (including Fridays); 8 hour shifts; 8:30am to...

  • Administrative Assistant to The Manager

    7 months ago

    Mississauga, Canada Regional Municipality of Peel Full time

    **Job Description**: **Administrative Assistant to the Manager** **Health Services** **-** *** **Communicable Diseases** **Division** **Status**:(1) Regular Full Time **Salary Range**:$53,110.00 - $66,389.00 (plus comprehensive benefits) **Work mode**:(Hybrid)* _see below for more details about this work mode._ **Location**:7120 Hurontario street,...

  • Administrative Assistant

    4 months ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: ADMINISTRATIVE ASSISTANT | ETHICS | **Position**:Administrative Assistant **Status**: Part time (x1) **File #**: 2024-38783 **Role Level**: Admin Clerical (AC05) - $28.42- $35.54 **Dept/Health System**: Ethics **Hours of Work/Shifts**:Monday to Friday (0900 - 1300h) - flexibility in times/location (i.e., partial work from...

  • Administrative Assistant

    1 month ago

    Mississauga, Ontario, Canada Dufferin-Peel Catholic District School Board Full time

    Job SummaryThis Administrative Assistant role is an excellent opportunity to utilize your administrative and secretarial skills in a dynamic environment. Under the direction of the Supervisor/Designate, you will provide essential support to the Department, ensuring seamless operations and compliance with health and safety regulations.About UsThe...

  • Unit Coordinating Assistant

    4 months ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position**:Unit Coordination Assitant **Dept/Health Program**:1B - Mental Health Program **Posting ID**:2024-38831 **Status**:Temporary Full-Time (12 months) **Role Level**:AC03 ($24.17 - $30.18) **Site**: Mississauga Hospital **Hours of Work/Shift**:Monday to Friday; 7:30am to 7:30pm; 8 and 12 hour shifts **Posted**:September...

  • Administrative Assistant

    5 days ago

    Mississauga, Canada Lifemark Health Group Full time

    **Position Title: Administrative Assistant** **Location: Mississauga, Ontario** **Status: Permanent Full-time** For over 25 years AssessMed has been completing independent, unbiased, evidence based medico-legal evaluations and file reviews to several markets including but not limited to, auto insurance, defense and plaintiff tort medicals, Accident...

  • Department Administrative Assistant, Ibh

    4 months ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position**:Department Administrative Assistant **Dept/Health Program**:Institute for Better Health **Posting ID**:2024-39148 **Status**:Temporary Part-Time (x12 months) **Role Level**:AC05 ($28.42 to $35.54) **Site**: Mississauga Hospital **Hours of Work/Shift**:Monday - Friday | 20 hours/week **Posted**:September 16,...

  • Administrative Assistant

    3 months ago

    Mississauga, Canada SUMMERVILLE FAMILY HEALTH TEAM Full time

    Overview: **Responsibilities**: - Greet patients and visitors in a professional and friendly manner - Answer phone calls and direct inquiries to the appropriate personnel, book appointments - Verify patient insurance information - Maintain patient records accurately and updated - Handle patient check-ins and check-outs promptly and...

  • Health Information Management Technician

    6 months ago

    Mississauga, Canada Health and rehab research Inc. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year - Experience: 1 year to less than 2 years **Work setting**: - Health care institution, facility or clinic **Tasks**: - Abstract, assemble and analyze clinical data and related demographic information from health records according to...

  • Department Administrative Assistant

    4 months ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position**:Department Administrative Assistant **Dept/Health Program**:After Hours Clinic - Mental Health Program **Posting ID**:2024-38837 **Status**:Permanent Full-Time (x1) **Role Level**:AC05 ($28.42 to $35.54) **Site**: Credit Valley Hospital **Hours of Work/Shift**:Weekdays; 8 hour shifts between 8:30am to 6pm _*Must be...