Unit Coordinating Assistant

2 months ago

Mississauga, Canada Trillium Health Partners Full time

**Job Description**:
**Position**:Unit Coordination Assitant

**Dept/Health Program**:1B - Mental Health Program

**Posting ID**:2024-38831

**Status**:Temporary Full-Time (12 months)

**Role Level**:AC03 ($24.17 - $30.18)

**Site**: Mississauga Hospital

**Hours of Work/Shift**:Monday to Friday; 7:30am to 7:30pm; 8 and 12 hour shifts

**Posted**:September 11, 2024

**Internal Deadline**:September 18, 2024

Trillium Health Partners (THP) is one of the largest community-based acute care facilities in Canada. Comprised of the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, and the Reactivation Center at Humber. Trillium Health Partners serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities and is a teaching hospital affiliated with the University of Toronto.

Our Mission**:A New Kind of Health Care for a Healthier Community**

Our Values**:Compassion, Excellence, Courage**

Our Goals**:Quality, Access, Sustainability**

Our Enablers**:People, Education, Innovation, Research**

**Position Summary**:(Inpatient) Unit Coordination Assistant

The (Inpatient) Unit Coordination Assistant (UCA) provides clerical support for patient administrative services; information management; unit reception; ensures the clerical administration and operation of the unit; and performs other duties consistent with the job classification as required.

**JOB DUTIES & RESPONSIBILITIES**:
**Patient Administrative Services**
- Coordinates and manages patient information, facilitates communication, and ensures a smooth flow of information for effective patient care.
- Update patient demographics (e.g. add contacts and relationship).
- Navigating patient and family questions and feedback, escalating any concerns out of scope to appropriate personnel/management.
- Liaises with internal departments and external regional programs, healthcare facilities and partners to book/cancel tests, appointments, internal patient transfer, external patient transport/escort, follow up on missing results, etc, as required.
- Enters data including appointment requests and patient transfers.
- Notifies appropriate personnel of patient movement, when test results are ready to review, appointments and other patient information in a timely and accurate manner.
- Answers patient call bells, responding to enquiries within the scope of authority and contacting the most appropriate person to respond to the patient’s needs.
- Prepping paper chart for HIM after discharge.
- Compiling transfer paperwork for receiving hospital /facility.

**Information Management**
- Ensures patient charts are sent to Health Records with all accurate and required patient information.
- Updates WHIMS/MDS binders/information sheets as required.
- Whiteboard or other audits in patient rooms or on the unit, as required.
- Enters data into Critical Care Information System (CCIS).

**Reception (Patient/People Engagement/Experience)**
- Greets visitors, staff, professional staff, learners and volunteers, directing them to appropriate personnel and/or destination/room providing assistance as required.
- Greets and admits patients to the unit. May also perform unit patient registration function, confirming/validating patient demographic, insurance (including OHIP) and other required information as appropriate.
- Explains hospital policy and procedures to patients, visitors, staff, professional staff, learners and volunteers as necessary (including infection prevention and control).
- Answers the telephone and/or intercom, responding to enquiries within scope of authority, or, directing to most appropriate person.

**Clerical Administration and Operation of the Unit**
- Updates department “fan-out” list as required.
- Order requisitions and maintains office/medical supplies; counts and labels inventory as required.
- Ensures equipment and furniture are operational. Prepares work order requests for preventative and restorative maintenance/repair as required.
- Contacts environmental services for cleaning of equipment and/or unit as required.
- Processes routine financial transactions including unit supply/inventory purchase and charges for services/items not covered by patient’s healthcare plan.
- Liaises with Clinical/Team leader on changes to flow of patients and updates assignment sheets if needed
- Attend and contribute to unit huddles.
- Complete unit checklists.
- Open, sort and distribute incoming mail and other materials.
- Takes, prioritizes and relays messages for unit staff and/or patients. Locates unit staff, pages healthcare professionals as required.
- Placing orders from Print Shop for any documentation needed on the unit.

**Scheduling, Timekeeping & Payroll Support Specific Job Duties and Responsibilities**
- Supporting staff and leadership in into the scheduling and timekeeping system and finding the information required.
- Liaising with the assigned Scheduling Clerk(s) to ensure alignment between

  • Unit Coordination Assistant- Emergency

    2 months ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position: Unit Coordination Assistant** **Dept.Health System: Credit Valley Hospital Emergency Department** **File#: 2024-38999** **Role Level: Administrative Clerical (AC03) $23.47-29.30** **Status: Temporary Full Time x 1** **Hours of Work/Shift: Must be available to work all Shifts** **Posted: September 20, 2024** **deadline:...

  • Unit Coordination Assistant- Emergency

    2 months ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position: Unit Coordination Assistant** **Dept.Health System: Credit Valley Hospital Emergency Department** **File#: 2024-38906** **Role Level: Administrative Clerical (AC03) $23.47-29.30** **Status: Temporary Part Time (x2) x12 months** **Hours of Work/Shift: Must be available to work all Shifts** **Posted: September 9th,...

  • Unit Coordination Assistant

    2 months ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **NEW POSTING** **Position: Unit Coordination Assistant** **Department: Intensive Care Unit** **Posting ID**:Status: Full Time Temporary up to 12 months (1) - up to 19% pay in lieu of benefits & vacation** **Role Level: AC03 - $24.17-$30.18/ per hour** **Site: Mississauga Hospital** **Shifts: 8 and 12-hour shifts - Days, Evenings,...

  • Unit Coordination Assistant

    3 months ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **NEW POSTING** **Position**:Unit Coordination Assistant **Dept**: Cardiology **Posting** ID**: 2024-38659 **Role Level**: AC 03 - $24.17 - $30.18/ per hour **Status**:Temporary Full Time (1) (up to 12 months) **Site**: Mississauga Hospital **Shift**:Days, Nights, Weekends and Holidays **Posted**: August 19, 2024 **Internal...

  • Unit Coordination Assistant Nicu

    1 month ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position**:Unit Coordination Assistant **Department**:NICU, Women's and Children's Health **Posting ID**: 2024-39101 **Role Level**:Admin Clerical (AC03 $24.17 - $30.18) **Status**: Temporary Part Time (x12 months) **Site**:Mississauga Hospital **Hours of Work/Shifts**:12 hours | Days and nights **Posted**:September 23,...

  • Unit Coordinating Assistant

    2 months ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position**:Unit Coordinating Assistant **Job Posting**:2024-38574 **Status**:Temporary Part Time (x12 months) **Role Level**:AC03 ($24.17 - $30.18) **Dept**:Birthing Suites, Women's and Children's Program **Hours of Work**:All shifts | 12 hours **Site**:Credit Valley Hospital **Posted**:August 30, 2024 **Internal...

  • Unit Coordination Assistant

    2 months ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position**:Unit Coordination Assistant **Dept**:Perioperative Program **File#**:2024-38960 **Status**:Temporary Full-time **Role Level**:Admin Clerical - AC03 ($23.47 - $29.30) **Site**:Queensway Health Centre **Hours of Work/Shift**: Monday - Friday plus Weekends, days, evenings (availability for all shifts...

  • Unit Coordination Assistant

    3 months ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position**:Unit Coordination Assistant **Dept**:Perioperative Program **File#**:2024-38665 **Status**:Temporary Part-time **Role Level**:Admin Clerical - AC03 ($23.47 - $29.30) **Site**:Queensway Health Centre **Hours of Work/Shift**: Monday - Friday plus Weekends, days, evenings (availability for all shifts...

  • Unit Coordination Assistant

    2 months ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position**:Unit Coordination Assistant **Department**:4B Medicine, Inpatient Medicine Program **Posting ID**: 2024-38897 **Role Level**: Admin Clerical AC03 ($24.17-$30.18) **Status**: Temporary Part Time, up to 12 months (x2) **Site**: Mississauga Hospital **Shift**: 12-hour shifts (Day/Night shift rotation & weekends) **Date...

  • Unit Coordination Assistant

    2 months ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position**:Unit Coordination Assistant **Dept**:Perioperative Program **File#**:2024-38672 **Status**:Temporary Part-time **Role Level**:Admin Clerical - AC03 ($23.47 - $29.30) **Site**:Queensway Health Centre **Hours of Work/Shift**: Monday - Friday plus Weekends, days, evenings (availability for all shifts...

  • Unit Coordination Assistant

    2 months ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **NEW POSTING** **Position: Unit Coordination Assistant** **Dept/Program: 2J CVU - Cardiac Health Program** **Position ID**:2024-39008** **Role Level: Admin Clerical AC03 $24.17 to $30.18/ per hour** **Site: Mississauga Hospital** **Status: Full Time Temporary (up to 12-months) up to 19% pay in lieu of vacation and health...

  • Unit Coordination Assistant

    2 months ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **NEW POSTING** **Position: Unit Coordination Assistant** **Dept/Program: 2J CVU - Cardiac Health Program** **Position ID**:2024-38714** **Role Level: Admin Clerical AC03 $24.17 to $30.18/ per hour** **Site: Mississauga Hospital** **Status: Casual Temporary (12-months) up to 19% pay in lieu of vacation and health...

  • Unit Coordination Assistant

    1 month ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position**:Unit Coordination Assistant - POAC **Status**:Temporary Part Time **Dept**:POAC **Posting ID**:2024-39153 **Role Level**:Admin Clerical (AC03) $23.47 to $29.30 **Site**:Credit Valley Hospital **Posted**:Sept 25, 2024 **Internal Deadline**: Oct 2, 2024 Trillium Health Partners (THP) is one of the largest...

  • Unit Coordination Assistant

    2 months ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: REPOST **Position: Unit Coordination Assistant** **File#: 2024-39098** **Status: Temporary Full Time (Approximately 12 months)** **Role Level: Admin Clerical - AC03 ($24.17 - $30.18)** **Dept/HealthSystem: 2C Medcine Unit - In-Patient Medcine Program** **Site: Credit Valley Hospital** **Posted: September 12, 2024** **Internal...

  • Unit Coordination Assistant

    1 month ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position**:Unit Coordination Assistant - Day Surgery **Status**:Temporary Part Time **Dept**:Day Surgery **Posting ID**:2024-39154 **Role Level**:Admin Clerical (AC03) $23.47 to $29.30 **Site**:Credit Valley Hospital **Posted**:Sept 25, 2024 **Internal Deadline**: Oct 2, 2024 Trillium Health Partners (THP) is one of the largest...

  • Unit Coordination Assistant

    1 month ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position**:Unit Coordination Assitant **Job ID#**:2024-39001 **Status**:Permanent Full Time (1) **Role Level**:Admin Clerical - AC03 ($24.17 - $30.18) **Dept/HealthSystem**:3West THP-UHN RCC **Shift**:8 and 12 hour shifts - Days (Monday to Sunday including statutory holidays) **Site**:THP UHN- RCC 82 Buttonwood Ave Toronto M6M...

  • Unit Coordination Assistant

    3 months ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position**:Unit Coordination Assitant **Job ID#**:2024-38820 **Status**:Permanent Part Time (1) **Role Level**:Admin Clerical - AC03 ($24.17 - $30.18) **Dept/HealthSystem**:3West THP-UHN RCC **Shift**:8 and 12 hour shifts - Days (Monday to Sunday including statutory holidays) **Site**:THP UHN- RCC 82 Buttonwood Ave Toronto M6M...

  • Operations Technology Business Unit Manager

    4 months ago

    Mississauga, Canada Citi Full time

    **Responsibilities**: - Manage, supervise and coordinate day-to-day operational activities in the unit, - Encompasses stakeholder manager of vendors and other stakeholders - Ensure and monitor timely expenses reimbursement and vendor invoices payment based on Service Level Agreement - Ensure and monitor the accuracy and completeness of the services -...

  • Legal Administrative Assistant

    2 months ago

    Mississauga, Ontario, Canada United Skies Immigration Inc. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at United Skies Immigration Inc. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our legal team,...

  • Legal Administrative Assistant

    2 months ago

    Mississauga, Ontario, Canada United Skies Immigration Inc. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at United Skies Immigration Inc. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our legal team,...