Payroll Specialist

7 months ago

Vancouver, Canada Westcoast Family Centres Full time

We are proud and honoured to offer services on the traditional, ancestral, and unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), Sel̓íl̓witulh (Tsleil-Waututh), Kwikwetlem (kʷikʷəƛ̓ əm) First Nations.

**Opportunity**:
Westcoast is looking for **Permanent Part-time (28 hrs. per week) Payroll Specialist to work with our Vancouver team**. With assistance from the Director of Finance, the Payroll Specialist is responsible for processing the bi-weekly payroll, in addition to the municipal pension plan, and paid time-off entitlements.

**Responsibilities**:

- Process bi-weekly payroll for all unionized and exempt staff, hourly and salary employees
- Reconcile taxable benefits for payroll
- Prepare vacation payouts for off-boarded employees
- Track sick leave used by union staff and payout according to criteria
- Calculate statutory holiday pay per employment standards and Collective Agreement requirements
- Maintain and update employee pay records and reports; ensure information is accurate and up to date
- Respond to and resolve payroll related inquiries, with support from the Director of Finance
- Process expense and mileage reimbursement to employees through bi-weekly payroll based on the information provided by Finance.
- Track employee hours worked and adjust pay rates for step increments per the Collective Agreement
- Enter new employee information into the payroll database systems; maintain up to date employee records
- Prepare record of employment (ROE) for terminated and/or leave of absence employees
- Calculate and update employee time off entitlements
- Prepare reports for supervisors regarding employee time off balances
- Communicate vacation booking deadlines to all staff during the year
- Calculate annual additional hour entitlements no later than February of each year for the hours worked in the previous year
- Prepare bi-annual seniority lists
- Prepare year-end tax forms (T4s and T4As)
- Prepare quarterly Workers Compensation statements and earnings calculations for claims
- Complete paperwork for approved Union leaves for reimbursement from BCGEU
- Prepare and upload the monthly Union Dues report and provide Finance with the request to pay dues each month
- Perform regular audit checks for MPP enrollment
- Process MPP Enrollments and EITR (termination) reports
- Prepare the annual MPP payroll report for purpose of MPP T4A preparation
- Prepare the MPP remittance worksheet
- Prepare the annual CSSEA survey
- Prepare calculations for wage loss requests
- Assist the Director of Finance with annual financial audit information related to payroll and benefits, specifically the Schedule 3 information for the Charity Return
- T2200 prep
- Prepare annual vacation accrual report
- Prepare annual Worksafe BC report in addition to the quarterly reports
- Download and reconcile the benefits statements
- Reconcile and keep track of benefit payments from employees on leave, sending reminders as necessary and annual summary statements of amounts paid
- Other related duties.

**Job Requirements**:

- 3+ years hands on payroll or accounting experience
- Experience administering payroll within a unionized environment considered an asset
- Knowledge and experience with Powerpay by Ceridian an asset
- Detail oriented, good with numbers and catching inconsistencies
- Able to administer payroll every two weeks by the deadline; able to self-manage work and prioritize responsibilities
- Satisfactory Criminal Record check.

**Why Work for Westcoast**:
Be part of a grassroots community-based agency committed to developing and strengthening our community together. As a WFC employee, you will benefit from:

- An opportunity to be a part of a hands-on mentoring experience, through role-modeling and
- Making a difference in your local community
- A chance to do meaningful work with a committed team of professionals.
- Contribute to our commitment to being an inclusive and culturally safe environment for all.
- Join us in being allies to Indigenous peoples, on our journey to reconciliation.

**About Westcoast**:
Westcoast Family Centres Society (WFC) is a multi-service community-based non-profit organization delivering child-centered, evidence-based programs and services to children and families in the Lower Mainland. Our mission is to strengthen and develop healthy relationships between children, their families, and their communities. Our programs and services aim to address the unique and varied challenges faced by vulnerable families.

Joining the WFC team is an opportunity to be a part of a team where your skills and knowledge will make a positive impact in the lives of children and families. WFC takes pride in creating inclusive spaces, where its diverse workforce can thrive.

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