Administrative Assistant

4 weeks ago

Coquitlam, Canada Spraggs Law Full time

**Administrative Assistant**

**Part-Time (30 hours per week)**

**Location: Coquitlam, BC**

Spraggs Law, one of Coquitlam's premier law firms, currently has an opening for a Part-Time Administrative Assistant (30 hours) For 50 years, we have served the people of the Tri-Cities, delivering results that meet their needs. We balance legal skill, efficiency, and client satisfaction to help our clients get access to justice and exceptional results. We work in teams comprised of legal assistants, a claims manager/paralegal, and a lawyer. A claim team helps a client through the entire process - from choosing Spraggs Law to reaching a final settlement or judgment.

At Spraggs Law, we work as a team. We collaborate on every case to capitalize on each team member’s diverse strengths. This allows us to outwork and outfight the competition while simultaneously respecting the needs of our clients, colleagues, and the courts.

**Our Values**

At Spraggs Law, we’re committed to doing the best and being our best selves by walking out our Core Values:

- Honesty & Integrity
- Accountability & Discipline
- Relational Awareness
- Team Players & Collaborative
- Continuous Improvement & Renewal
- Grit & Perseverance
- Intentional & Deliberate

**Position Summary**

Within this collaborative model, you are responsible for carrying out the administrative tasks required to effectively manage a claim. Through regular meetings and check-ins with your team, you are provided with direction on tasks that need to be accomplished.

As an administrative assistant you will spend most of your time:

- Completing File Room tasks including:

- Preparing incoming and outgoing mail for distribution
- Sorting and scanning incoming and outgoing mail
- Accurately and appropriately filing correspondence, invoices, receipts, etc.
- Locating filed materials upon request, ensuring materials are only given to authorized users
- Using standardized filing methods and procedures
- Keeping accurate and complete records and forms for filed items
- Answering questions about records and files
- Adding new material to files and records
- Creating new files and records as necessary
- Closing files and transferring them to inactive storage according to file maintenance/legal guidelines
- Opening files (documentation management)
- Reception/phone assistance and coverage
- Communicating with claim-related vendors
- Assisting in trial preparation
- Simple overflow Legal Assistant tasks such as Records follow-up, client reminders, etc.
- Other responsibilities and directives as assigned

**Qualifications**

We think you are probably a student or administrative assistant with aspirations of an exciting career. You have a strong attention to detail and you are able to effectively prioritize tasks. If that sounds like you, and you can meet the list of qualifications and competencies below, we want to hear from you:

- One year of experience with administrative tasks and duties,
- A pragmatic and solutions-oriented approach to problem solving,
- Effective organization and time-management skills,
- Experience in a law firm is not a requirement, but it is an asset.

As you’d expect, you need effective interpersonal and communication skills to be successful in our team-based collaborative model. We work hard and we like to get stuff done, but we have fun while we work so a positive attitude is a strong requirement.

**Working Environment**

Together we work hard to help clients get access to justice and satisfying results. We challenge our employees to work to the best of their abilities and provide them with support, training and development along the way. We offer competitive compensation and a comprehensive benefits package including an extended health and benefits plan, sick time, and free parking as well as many opportunities for mentorship and continuous learning. Success in this role presents opportunities for more responsibilities, complex work and advancement.

**Job Types**: Part-time, Permanent
Part-time hours: 30 per week

**Benefits**:

- Company events
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Coquitlam, BC V3C 4E4: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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