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Administrative Assistant

3 months ago

Coquitlam, British Columbia, Canada Back in Motion Rehab Full time

Work Schedule on Saturday shifts: 8:45am to 3:15pm

Job Summary


The Administrative Assistant will be responsible for medical office administration support to include duties as answering phones, schedule appointments and organize medical records.

The person will process insurance forms, prepare reports and assist physicians with documentation and referrals.

Using your knowledge of medical procedures and customer service, you may record medical information, collect data, enter data in the system and schedule patients/clients for assessment and treatment.


Responsibilities and Duties

  • General reception; greeting visitors
  • Answering & directing calls
  • Booking appointments, office space and interpreters
  • Setting up files and updating databases
  • Assisting staff with administrative requests & back up support
  • Maintaining office equip. and general cleanliness of facilities
  • Distributing mail, filing & faxing
  • Providing admin support for programs
  • Liaising with staff members and clients
  • Other duties, as required

Qualifications and Skills

Top notch computer skills in:

  • Microsoft Office programs and database systems.
  • Postsecondary clerical training with excellent interpersonal and communication skills, including professional and polite phone manner.
  • Flexible team player with strong organizational skills and ability to focus, multitask and prioritize in a busy environment.
  • Positive attitude, strong initiative, solutionfocused and detailoriented.
  • Outstanding customer service a must
  • Minimum 1 year administrative experience ideally in a medical office setting
  • Starting rate at $18/hour

How to Apply:


If you're interested in being considered please submit your resume and cover letter combined in one document (in Word or PDF format only).

We thank all interested applicants, however, only those selected for interview will be contacted.

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