Executive Assistant

1 month ago


Markham, Canada Balpex Incorporated Full time

We are looking for an excellent administrator to help support our team. The successful applicant will have a go-getter attitude and a desire to learn and be involved in various areas of the organization. If you are someone who can operate in a fast paced environment, then you can make a big contribution to our little team.

The Executive Assistant will have the following responsibilities including, but not limited to:
**General Administrative Support**
- Liaises with members on all day to day business needs
- Organize all logistics for Board and Shareholder meetings. Creates, prepares, and distributes meeting minutes and supporting documents for Board and Shareholder meetings, including power point presentation decks
- Develops the Balpex weekly Blog and distributes to all Members
- Manage company website and update all computer systems and networks
- Undertake special projects as requested by the President
- Manage all aspects of the Balpex office including ordering of supplies and equipment as needed

**Event Coordinator**
- Create budget and revenue forecasting for Annual Supplier Summit
- Coordinator of all Balpex hosted events. Will organize and manage existing Supplier Summit meetings from concept to completion, ensuring they operate smoothly and efficiently
- Responsible for all communications and networking in support of the Supplier Summit

**Marketing and Social Media Coordinator**
- Develop and manage all social media marketing campaigns and day to day social media activities in order to increase Balpex’s online presence

**Skills**:

- Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management
- Willingness to contribute to the growth and development of the team and the organization
- Strong organizational and project management skills
- Impeccable multi-tasking and time management abilities
- Exceptional interpersonal skills
- Advanced Microsoft Office skills

**Salary**: $55,000.00-$70,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program
- Work from home

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2023-07-28


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