Administrative Assistant

4 months ago


Markham, Canada Job Skills Full time

**Administrative Assistant**

**Full-time Opportunity**

**York Region**

**Who we are**: Job Skills offers employment solutions connecting the skills of job seekers with the needs of employers to create a more vibrant community.

**What we need**: Results-driven individuals who:

- Are inspired by helping people achieve their employment goals
- Have excellent organizational skills with the ability to multi-task and problem solve
- Have demonstrated experience in _Information Monitoring, Managing Work, Planning and Organizing, Technical/Professional Knowledge and Skills_
- Have a keen eye for maintaining accuracy and detail in a fast-paced environment
- Have intermediate proficiency in MS Office Programs including Word, Excel, and PowerPoint
- Have professional working proficiency in Ukrainian & understanding of Ukrainian culture and/or have experience working with persons with disabilities
- Have a valid Driver’s license and access to a reliable vehicle

**What you will do**: The Administrative Assistant supports the activities of the Job Skills by:

- Entering all required data into the database for tracking purposes and ensuring all client notes and data entry is completed with accuracy and within a timely manner
- Preparing files and maintaining electronic and hard copy filing system on all clients as required
- Assisting with word processing of manuals, lesson plans, training materials, and hand-outs
- Assisting in the preparation of all the necessary reports promptly
- Processing and submitting all purchase orders as required
- Participating in delivering outreach and marketing activities within the community; including job fairs, community and employment agencies, and performing outreach to clients and employers
- Assisting with operational needs of the Program such as scheduling appointments, provide general program information to applicants, and liaising with the Program Manager and Director
- Following standard procedures for receiving and directing calls and handling walk-in clients
- Delivering high-quality service as outlined in Job Skills’ customer service standards by providing general program information to clients and refers appropriately
- Working cooperatively with other staff to ensure consistent and efficient service to the clients while providing excellent customer service

QUALIFICATIONS:

- Minimum education requirement is a Post-secondary education
- Intermediate computer skills
- 2-4 years’ experience in an administrative role

COMPETENCIES:

- Effective Communication/Listening Skills
- Emotional Intelligence
- Analytical Thinking
- Conflict Resolution
- Multi-tasking Abilities
- Attention to Detail
- Client Service Orientation
- Fostering Teamwork

**What you will get**: In addition to the satisfaction gained from helping people reach their goals, Job Skills offers:

- Work Schedule: Monday - Friday, 35 hours per week
- Generous paid time off (including enhanced vacation time off, personal needs time off and an optional 4-day work week, bi-weekly etc.) to encourage work/life balance
- Comprehensive, employer-paid health benefits package (including extended health and dental)
- Defined, employer-matched pension plan
- Professional development opportunities
- A diverse and inclusive workplace
- Free on-site parking

Job Skills is a forward thinking, not-for-profit, charitable organization that is constantly developing or implementing new Programs to help individuals achieve economic independence. In doing so, we aim to contribute to the economic and social viability of our community. We are ethical, client-focused, and performance-oriented and believe in the personal growth of our staff, our community and our clients.

As an Administrative Assistant with Job Skills, you will work for a high performing organization that is dedicated to assisting individuals in achieving their employment goals.

**Please reply in confidence by 11:59p.m. on Friday, September 13, 2024**

**JOB SKILLS Hiring Committee**

**Job Reference Number: MNWC080637**

**14-130 Davis Drive, Newmarket, ON, L3Y 2N1**

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Markham, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

Licence/Certification:

- Class G Licence (required)

Work Location: In person

Application deadline: 2024-09-13



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