Program Coordinator

2 months ago

London, Canada Western University Full time

**Classification & Regular Hours**:
Hours per Week: 35

Salary Grade: Level O

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
The Department of Oncology’s mission is to be a recognized leader in integrated cancer care, education and research. We are closely linked to the London Regional Cancer Program/London Health Sciences Centre and share a vision of integrated cancer care, research and education that aligns with the Schulich mission of outstanding education with a research intensive environment.

**Responsibilities**:
The Program Coordinator (Postgraduate Medical Education) provides administrative expertise for all aspects of Medical Education as it relates to Postgraduate Medical Education (PGME) Programs in Medical Oncology. The role is responsible for a wide range of advanced and diversified program coordination and support functions within the department that requires a high degree of confidentiality. The role is a key resource to internal/external stakeholders on a variety of matters related to the Program. The Program Coordinator plays a key role in the planning, coordination and management of the operations of Medical Oncology PGME programs, including the coordination of the Canadian Resident Matching Service interviews, Royal College of Physicians & Surgeons of Canada internal and external accreditation reviews, Resident Research Day, Examinations, Rotation/Leave Schedule for Residents and Fellows, Competency Based Medical Education etc.

**Qualifications**:

- Education:
- 3 year community college diploma in Business or medical office administration
- Experience:
- 5 years’ experience in an administrative environment supporting educational programs
- Experience in a university/hospital setting preferred
- Experience with medical terminology preferred
- Experience with project coordination
- Knowledge, Skills & Abilities:
- Superior verbal and written communication skills and confidence interacting with internal and external stakeholders at all levels of an organization
- Strong judgement, analytical and problem-solving skills, especially regarding confidential/sensitive matters
- Knowledge of the Departmental, University and LHSC policies and procedures and reviews, accreditations preferred
- Ability to build and maintain lasting relationships within department, with other departments and key stakeholders
- Ability to work well under pressure and independently (with mínimal supervision) with a considerable degree of initiative and collaboratively in a team environment when needed
- Responsible for frequent coordination of complex schedules, activities, functions, events among impacting internal and external stakeholders
- Responsible for exceptional attention to detail, accuracy and efficient time management
- Demonstrated experience setting up data tables and reports
- Ability to handle multiple conflicting priorities/projects in a fast-paced environment with frequent interruptions; and meeting deadlines with a high degree of accuracy
- Demonstrated ability to set up data tables and reports
- Positive, outgoing attitude with a commitment to customer service and teamwork
- Advanced computer skills in Microsoft Office and Western and Hospital administrative systems and software (e.g. PeopleSoft, SAS database, Adobe, Elantra, Cascade, PubMed and Outlook)
- Ability to travel other sites and out of town for meetings (WRCP) and be in for early morning and late evening meetings during the week as required

**Union Statement**:
**Western Values Diversity**:
**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

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