Event Officer

2 months ago


Thunder Bay, Canada Thunder Bay Regional Health Sciences Foundation Full time

**Purpose of Position**

The Event Officer will support the implementation, administration, completion and evaluation of fundraising events in support of the Thunder Bay Regional Health Sciences Foundation.

**Scope**

The Event Officer is the direct supervision of the Manager, Events.

**Responsibilities**

The Event Officer is responsible for the implementation, administration, completion and evaluation of events in support of the Foundation. Other responsibilities include, but are not limited to:

- Administrative aspects of event management.
- Develop budget, work plan and operational plan for events in collaboration with Event Team.
- Solicit sponsorships (monetary and in-kind) for events.
- Develop, cultivate and steward relationships with event sponsors and community volunteers.
- Collaborate with Development Team for event sponsorship, targeted individual participants, opportunities for stewardship and cultivation and other opportunities as defined/requested by the Development Team.
- Act as a resource for community-based, community fundraising events.
- Act as the resource for vendor sales at Thunder Bay Regional Health Sciences Centre.
- Recruit volunteers for events as necessary.
- Participate in community organizations where appropriate.
- Maintain records using prescribed software of any pertinent constituent (i.e. donor, volunteer, sponsor) information that may be helpful to programs of the Foundation.
- Maintain up-to-date events calendar including website updates.
- Provide content for websites and online giving pages for events

**Knowledge, Skills & Abilities**
- The Event Officer will be an excellent communicator - both written and orally. This position also demands knowledge of and sensitivity to patients and their families, donors, recognition programs, and superior interpersonal skills.
- Ability to provide appropriate stewardship to various constituencies including, but not limited to donors, sponsors, volunteers and community members.
- Able to handle multiple projects in the midst of competing timelines with extreme attention to detail.
- Maintains a superior customer service focus in all interactions with Foundation constituencies including, but not limited to, donors, volunteers, board members, patients and Health Sciences Centre staff.
- Ability to work comfortably in Microsoft Office and GroupWise are imperative. The ability to operate office equipment (i.e. copiers, computers, printers) is also required. The ability to use Raiser’s Edge is an asset.
- A G-class driver’s license and access to a reliable vehicle is required.
- Must be flexible with hours and location of work.

**Qualifications**

The Event Officer will have completed post-secondary education, potentially in one of the following areas:

- Fundraising
- Special Event Planning/Execution
- Business
- Public Relations
- Communications

And/or have a minimum three (3) years experience in fundraising or event administration or equivalent.

**Other Information**
- 1.0 FTE
- Work hours: 9AM- 5PM, Monday through Friday.
- Some after-hours and weekends required on a monthly basis
- Defined Benefit Pension Plan
- Paid Vacation
- This position will have a probationary period
- Workplace is a physical location inside the Thunder Bay Regional Health Sciences Centre
- Professional development supported
- Police Criminal Record Check upon hire is required
- Job requires the ability to complete physical tasks. Including, lifting and carrying boxes and other event supplies.

**Laura Andricciola**

**Executive Coordinator**

**Thunder Bay Regional Health Sciences Foundation**

**Job Types**: Full-time, Permanent

Pay: $50,999.00-$60,321.00 per year

**Benefits**:

- Company pension
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Event or fundraising: 2 years (preferred)

Work Location: In person

Expected start date: 2024-05-06



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