Administrative Clerk Ii, Director's Office

2 weeks ago


Edmonton, Canada City of Edmonton Full time

**Job Number**:48945**

At the City of Edmonton - Parks & Roads Services branch, the long-term success of serving Edmontonians is implemented by the actions of exceptional employees who exemplify our Cultural Commitments of being Safe, Helpful, Accountable, Integrated and Excellent. As an employee in our branch, this position's role will be to cultivate our vision and cultural commitments while championing continuous improvement.

This posting is for one position; reporting to the Director of Business Integration. The Administrative Clerk II will provide support to the section director as well as general support to the section. The incumbent will be building collaborative working relationships and dedicated to meeting internal and external client requirements. This position requires both teamwork and independent decision making regarding the diverse and varied duties and assignments.

With a focus on the City of Edmonton’s Cultural Commitments to Safe, Helpful, Accountable, Integrated and Excellent, you will:

- Be a positive and professional liaison between various teams within the Branch
- Collaborate with BMO Clerk and other Section clerks for calendar management activities
- Create, improve, and implement templates and processes related to typical correspondence and requests for information
- Format and draft various documents (memos, letters, inquiry responses, etc.)
- Provide background information, prepare agendas, take, transcribe, and distribute meeting minutes
- Maintain awareness of the Director's schedule
- Track all incoming and outgoing correspondence for the Director’s Office using a variety of software and various types of documents ranging in complexity
- Create, process, and maintain files and/or scanning and filing documents in accordance with Corporate/Departmental records management
- Provide support for tracking and management of payroll time entry
- Ensure document management, retention, disposition and distribution adhere to FOIP requirements
- Provide diversified administrative support to the Director, including calendar management by assessing and prioritizing meeting requests
- Provide administrative support for recruitment processes, including scheduling interviews, preparing packages and coordinating logistics
- Support committees and meetings including managing logistics, scheduling, preparing agendas, managing attendance lists, taking minutes and following up on action items
- Coordinate and maintain work space requirements, furniture, office equipment/supplies, and phone inventory, including purchases, updates/changes, maintenance and troubleshooting
- Perform high volume daily data entry into Ariba.
- Create and process purchase requisitions, reconcile and process invoices, and coordinate corporate procurement card transactions, review and obtain approvals
- Perform other related duties as required

**Qualifications**:

- 2 years progressively responsible related administrative experience, preferably in an executive office
- Ability to work Independently and professionally within a team environment as appropriate and make decisions on issues that may be sensitive, time sensitive, and or confidential
- Exceptionally strong verbal and written communication skills
- Excellent skills with grammar, punctuation, and spelling, with a high level of accuracy, ensuring documents conform to City of Edmonton formats
- Focus on excellent customer service with the ability to handle various inquiries and maintain effective working relationships within a multidisciplinary team
- Ability to make decisions independently and in accordance with established policies and procedures
- Excellent time management and organizational skills, with the ability to efficiently and effectively manage competing priorities
- Proven ability to effectively handle sensitive information using discretion
- Ability to perform assigned tasks with a high level of accuracy
- Ability to manage a large volume of work with conflicting demands and timelines
- Ability to establish and maintain effective working relationships with a focus on balancing competing requirements within the various units and ensuring service is delivered accordingly
- Strong knowledge of software and databases including SAP, POSSE, and Peoplesoft is an asset
- Experience with high volume of purchase orders and job costing would be an asset
- Ability to work in cross functional teams, across programs and work collaboratively to share resources and information
- Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
- Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. Fo


  • Clerk Ii

    4 weeks ago


    Edmonton, Canada Covenant Health Alberta Full time

    The Clerk II performs a variety of straightforward program support tasks. This position is covered by the terms and conditions of the CUPE 41 Collective Agreement. - Classification: Clerk II - Union: COV CUPE 41 - Unit and Program: Visitor Information - Primary Location: Edmonton General EGCCC - Location Details: As Per Location - Multi-Site: Not...


  • Edmonton, AB, Canada AgeCare Ltd. Full time

    Ward Clerk Casual AgeCare South Terrace page is loaded Ward Clerk Casual AgeCare South Terrace Apply locations Edmonton, Alberta, Canada time type Part time posted on Posted 25 Days Ago job requisition id R24_02025 Reporting to the Director of Care (DOC), the Ward Clerk is responsible for a variety of clerical/administrative functions supporting the...


  • Edmonton, Canada Alberta Health Services Full time

    **Your Opportunity**: Under the direction of the Patient Food Services Supervisor, the Administration Support II plays an important role in ensuring patient safety during the diet change process for meals and nourishment. Completion of the diet change process is automated with the use of the CBORD computer system, as well as the Regional Menu Item Database...


  • Edmonton, Canada Alberta Health Services Full time

    Your Opportunity: Description: As an Administrative Support II, you will require administrative or specialized skills and knowledge to support procedures, practices and initiatives within a department or program. - **Classification**:Administrative Support II - ** Union**:AUPE GSS - ** Unit and Program**:Henwood Treatment Centre - ** Primary...


  • Edmonton, Canada City of Edmonton Full time

    **Job Number**:49220** **The Role**: Are you passionate about the democratic right of access to information and the protection of privacy? Do you have a strategic mind and enjoy building an organization’s cultural awareness around access and privacy? Have you had experience briefing senior leadership on issues related to privacy, personal information, and...

  • Summer Student

    6 days ago


    Edmonton, Canada CSS Full time

    The Administrative Clerk is primarily responsible for reception and administrative support duties for the Agency programs, which may involve incoming telephone and walk-in inquiries that need to be handled with tact and sensitivity. The position also involves considerable support activities including data entry, general filing, and development of statistical...


  • Edmonton, Canada MacEwan University Full time

    ADMINISTRATIVE SUPPORT II - KIHÊW WACISTON INDIGENOUS CENTRE, STUDENT AFFAIRS**Competition No.** 23.10.299 **CATEGORY** **SALARY** **CLOSING DATE** - Full-Time Non-Recurring Term (35 hours per week) MSA Band B (Steps 1-8): $18.61 - $27.07 per hour November 8, 2023About Us - MacEwan University is where caring faculty help people connect their passions...

  • Clerk E

    5 days ago


    Edmonton, Canada Edmonton Public Schools Full time

    **About Edmonton Public Schools**: We are the second largest school division in Alberta, serving students, families and communities throughout Edmonton. At Edmonton Public Schools, we provide a range of programs, learning spaces and supports that enhance pathways for student success. Our Division is committed to diversity and inclusivity; we are listening,...


  • Edmonton, Canada McLennan Ross LLP Full time

    Position Overview: Reporting to the Manager of Human Resources, our Office Services Clerk is responsible to provide a variety of clerical and administrative tasks to the firm as well as reception relief. Other responsibilities include organizing incoming/outgoing mail and couriers, distributing mail including incoming faxes; processing large photocopy jobs;...


  • Edmonton, Canada College of Physicians & Surgeons of Alberta Full time

    **_The following is a long-term contract opportunity for approximately one year working _** **_17.5 hours/week _** **_(0.5 FTE)._** As the **Administrative Clerk, Operations**, you will provide general office support within the Operations department for duties related to the mail room, records administration, accounting and kitchens. **KEY...

  • Secretary Ii

    5 days ago


    Edmonton, Canada Covenant Health Alberta Full time

    Description: The Secretary II provides advanced level administrative support. The Secretary II performs these tasks in accordance with established standards, and the Mission, Vision, Values, policies and procedures of Covenant Health. This position is covered by the terms and conditions of the CUPE 41 Collective Agreement. - Classification: Secretary II -...


  • Edmonton, Canada Alberta Health Services Full time

    **Your Opportunity**: Working under the general supervision and guidance of the Supervisor, Switchboard and Patient Information, this position is responsible to provide accurate general information to the public and staff over the telephone and in person at the Information Desks in various locations. As a first point of contact, this position serves as an...


  • Edmonton, Canada MacEwan Staff Association Full time

    **Administrative Support 2** **MacEwan Staff Association **MSA **Category: Full-Time Term (12 months) **(35 hours per week) MacEwan Staff **Starting Salary: MSA Band B (Steps 1 - 5) $18.89 - $23.41 / hour **Association **Application Deadline: November 15, 2023** The MacEwan Staff Association is a dynamic and progressive labour union dedicated to promoting...


  • Edmonton, AB, Canada Northern Alberta Institute of Technology Full time

    Vice-President Administration and Chief Financial Officer Job ID #2066 Share this job on: Job Information Type Permanent Full-Time Location Edmonton AB Department VP Administration & CFO School Executive Office Campus Main Campus Detailed Job Description NAIT is a leading polytechnic serving morethan 34,000 students and has been a major...

  • Creative Director

    4 weeks ago


    Edmonton, AB, Canada Creative Niche Full time

    Exciting Creative Director Opportunity in Edmonton Join a rapidly growing company as a Creative Director, leading the brand look and feel. With a thriving presence in the pet food sector, we seek a dynamic individual to shape our client’s brand and drive creative excellence. Overview: As the Creative Director, you'll define, manage, and elevate...


  • Edmonton, Canada Guillevin International Full time

    Administrative and Warehouse Clerk Statut: Régulier, Temps plein Emplacement: Edmonton, Alberta Description du poste This is an important multi-function role in our Business Centre. Reporting to the Business Centre Manager, the Administrative and Warehouse Clerk is responsible for administrative tasks and some warehouse duties. The incumbent should be...

  • office administrator

    27 minutes ago


    Edmonton, Canada A S Brothers Transport Ltd. Full time

    Education: Secondary (high) school graduation certificateExperience: 2 years to less than 3 yearsTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the preparation of operating budget and maintain inventory and...

  • Secretary Ii

    4 weeks ago


    Edmonton, Canada Covenant Health Alberta Full time

    The Secretary II provides advanced level administrative support. The Secretary II performs these tasks in accordance with established standards, and the Mission, Vision, Values, policies and procedures of Covenant Health. This position is covered by the terms and conditions of the CUPE 2111 Collective Agreement. - Classification: Secretary II - Union: COV...


  • Edmonton, Canada SPRUCEWOOD PLACE Full time

    Reporting to the Site Supervisor, the Administrative Assistant/ Unit Clerk is responsible for supporting the whole team with administrative tasks as well as some clinical program support including Assistive equipment management, ordering of Nursing supplies and PPE, and health record management. The Administrative Assistant/ Unit Clerk is usually the first...


  • Edmonton, Alberta, Canada NES Fircroft Full time

    Job Title: Administrative Assistant II Location: Edmonton, AB Schedule: M-F (40 hrs/week) Job Type: Hybrid Contract length: 11 months. Anticipated Start date: April 29th, 2024. Roles & responsibilities:Provides support to all terminals and Edmonton area pipeline (Edmonton Rail as needed)Ordering stationary for officer and office supplyMaterial...