Administrative Assistant

3 weeks ago


Prince Albert, Canada Hope's Home Inc Full time

**Job Summary**:
The Administrative Assistant for the Supportive Living home is central to ensuring the home operates smoothly and efficiently. The position performs a wide scope of administrative duties related to finance, human resources, and the daily functioning of the home. The Administrative Assistant also communicates and collaborates with a multitude of stakeholders both internally and externally. This position reports directly to the Manager, Supportive Living.

**Responsibilities**:

- Handle all incoming communications.
- Open and prioritize mail; prepare mail outs.
- Assemble meeting agendas, take minutes, and distribute accordingly.
- Stock office and medical supplies and maintain office equipment as required.
- Ensure all files are up to date and in an organized system.
- Support Recreational Programmers in organizing daily operational duties.
- Coordinate communication from and to external stakeholders as needed.
- Arrange transportation for the children and inform schools, parents, caregivers, and MSS of appointments as needed.
- Runs errands and transport children and staff as needed.
- Coordinate family visits as needed.
- Keep track of expenditures and prepare month end finance reports.
- Administer the new hire package and other employee related forms.
- Assist with the onboarding, orientation and offboarding of employees.
- Audits employee required training, annual review dates and completes documentation of annual increases and position changes.
- Schedule annual staff reviews.

**Shifts**:Monday to Friday, 9:00 a.m. to 5:00 p.m.

**Location**: Prince Albert Supportive Living

**Job Types**: Full-time, Permanent

**Salary**: $17.12-$23.17 per hour

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Work Location: In person

Application deadline: 2024-03-01
Expected start date: 2024-03-11



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