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Administrative Assistant

3 months ago

Prince Albert, Saskatchewan, Canada SIIT Full time
Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas.

SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000 clients through our nine Career Centres across the province.

The Saskatchewan Indian Institute of Technologies is playing a significant role in Saskatchewan's economic future. You can contribute to that success while building your career.

Nature and Scope
The Administrative Assistant focuses on administration and client support Institute wide. This position will positively promote and create an environment that demonstrates SIIT's vision, mission, and mandate.

General Accountability

On a call-in, as needed basis, the Administrative Assistant is responsible for providing reception, clerical and administrative support while maintaining a high degree of accuracy and careful handling of confidential and sensitive information.

The Administrative Assistant plays a key support role in ensuring seamless business operations and professional presentation of the Institute. This position provides additional support as required.

The range of accountabilities for this role include, but are not limited to:

  • Greet and interact with clients and visitors in a timely, professional and pleasant manner; coupled with determining the nature of visitors' business and providing appropriate information
  • Answer the phone in accordance with SIIT standards; transfer calls where appropriate and take messages as required
  • Management of the front office which includes being responsible for opening and closing the office by following applicable procedures; as well as maintain a clean atmosphere of main floor area, lunch room and front reception at all times
  • Coordinate all logistics of meeting requests including booking rooms, set up and take down of technology requirements, catering and refreshment requirements; as well as travel and accommodation requirements as required
  • Receive, sort, and send mail, courier packages, and faxes
  • Ensures compliance with administrative procedures; records management, records destruction and file maintenance (physical and electronic)
  • Purchase and maintain adequate supply levels as required such as general office and coffee supplies
  • Maintain regular communication with other SIIT Administrative Staff to ensure consistency in communications, SIIT practices and procedures

Required Qualifications and Experience:
Successful completion of a business certificate or diploma, combined with one year of relevant reception and administrative experience. Prior experience working with Microsoft office suite of programs is required with a minimum typing speed of wpm. Must be prompt, reliable, and exhibit excellent oral and written communication skills, coupled with a high level of confidentiality. An equivalent combination of education and experience may be considered. Knowledge of First Nations cultures and organizations would be an asset.

Required Competencies:
Flexible & Adaptable; Effective Communication; Relationship Building; Results Oriented; Client Focus; Attention to Detail.