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Office Administrator/receptionist

1 month ago

Hamilton, Canada VT Controls Ltd Full time

VT Controls Ltd is a Direct Digital Control (DDC) and Building Automation Systems (BAS) solution provider for more than 15 years located in Hamilton, Ontario. We believe that quality building automation system starts with dependability, user-friendliness, accurate programming and commissioning, that is maintained through quality service and support.

VT Controls Ltd. is a growing company needs a reliable, organized Bookkeeper/Office Administrator to manage the bookkeeping and clerical tasks in our office as a vital contributor of running the business.

**Responsibilities**:
Reception duties:

- Greet and welcome visitors
- Answer phones and transfer the lines as needed
- Maintain the office by ensuring the kitchen and common areas are tidy
- Responsible for kitchenette supplies (snacks, coffee, tea, sugar, etc)
- Check the mailbox daily
- Handle petty cash expenses
- Responsible for receiving and sending mail and parcels
- Deposit cheques as received
- Track and order supplies and equipment as needed

Office Administrative duties:

- Maintain organizational procedures and systems for office personnel, including filing physical and electronic documents, and permanent files
- Create and update administrative manuals
- Prepare customer compliance documents (Certificate of Insurance, WSIB, forms, agreements)
- Support management by providing administrative support
- Provide administrative support to other units within the organization
- Follow company-set policies, process and procedures
- Other Office Administrative duties as assigned

**Qualifications and Requirements**:

- Associate degree required (B.A. or B.S. preferred)
- 1-2 years Office Administration and Reception experience and knowledge
- Previous experience in Construction Industry considered an asset
- Previous experience with Wrike and DropBox
- Willingness to learn a new system (Wrike)
- Proven ability to work in a team and adhering to tight deadlines
- Good data entry skills and attention to detail
- Proficiency in Microsoft Office suite
- Advanced computer skills
- Document Management and organization experience
- Supply management experience
- Strong work ethic and reliability
- Excellent written and verbal communication skills

To learn more about our company, visit vtcontrols.ca

**Salary**: $18.00-$20.00 per hour

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site gym
- On-site parking
- Paid time off
- Tuition reimbursement

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

COVID-19 considerations:
All visitors & employees required to observe physical distancing and to sanitize hands regularly while at our facility.

**Experience**:

- Office Administration: 2 years (required)

Work Location: In person

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