Agent, Accounts Payable

7 months ago


Montréal, Canada Vacances Air Canada Air Canada Vacations Full time

Responsible to ensure that all payments are made in accordance with the contracts entered into by Air Canada Vacations, in a timely and accurate manner. Responsible for the calculation and analysis of all margins with respect to month end reporting.
RESPONSIBILITIES
- Calculate, verify, reconcile, issue and post payments according to procedures and prescribed delays;
- Validate and ensure early booking bonus payments are made in a timely manner;
- Responsible to process credits and adjustment to subsequent payments in a timely manner;
- Audit and validate all land contracts in order to ensure accuracy of payments;
- Ensure ‘’Business Partner’’ payment info is accurate
- Ensure charges are correctly distributed to the general ledger
- Verify all hotel modifications, credit cards and all internal program modifications and ensure payments / credits are made accordingly
- Verify and adjust payments based on dispatch reports relating to no-shows and cxx files;
- Act as a source person for all supplier and internal related queries;
- Reconcile supplier statements to ensure payment accuracy
- Responsible for the testing of various systems;
- Make certain that all brochure contributions are recovered in a timely manner;
- Responsible to prepare and reconcile month end report for all GL codes, number of passengers and departure dates and submit any discrepancies to the accounts receivable dept.;
- Analyze all margins and ensure errors are fixed prior to month-end closing;
- Analyze payments made in previous months to ensure any errors are detected and if necessary, corrections are made and credits taken;
- Report of any discrepancies to Management information dept.
- Responsible for the completion of measurable objectives, as agreed to with the supervisor, that will allow the department to continue to improve both processes and customer service;
- Creating of files and storing of all documents;
- Performance of other tasks as assigned by immediate supervisor.

KNOWLEDGE AND SKILLS REQUIRED
- College diploma in accounting or related field
- At least two (2) years’ experience in an Accounts Payable department or equivalent.
- Bilingual
- Excellent organisational, problem solving and prioritizing skills
- Intermediate level skills of Microsoft Excel and Word
- Travel Industry knowledge would be an asset
- Ability to work under pressure
- Ability to work in a team environment, as a contributing member to attain department goal.


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