Events and Marketing Coordinator

2 weeks ago


Toronto, Canada Empire Club of Canada Full time

**Event & Marketing Coordinator
- **(Cover for maternity leave one year with the possibility of extension)

**Start: Monday, June 12, 2023**

**Position Purpose**

In this position, you will be a key contributor to enhancing The Empire Club of Canada’s reputation by supporting the planning and execution of internal and external events. In this position, you will develop and maintain relationships with vendors and other service providers and work with Empire Club of Canada teams to execute Empire Club of Canada-hosted events that bring together external stakeholders and/or employees/Board Directors to facilitate engagement and education.

**Major Responsibilities**
- Plans and assists in the organization and delivery of events and meetings.
- Conducts research, assessment, and selection of venue(s) for conferences, events and meetings.
- Liaises with Empire Club of Canada Senior Management to ensure plans are developed that support their objectives.
- Assists in the organization of planning meetings, agendas, and materials.
- Liaises with vendors/suppliers, speakers, facilitators and presenters to ensure the timely and accurate delivery of event materials/services.
- Ensures that post-event evaluations are conducted and creates post-event reports.
- Sets up, monitors and reports on event registrations regularly.
- Anticipates and troubleshoots issues/problems during the delivery of the conference or event to ensure their timely resolution.
- Supports event and event vendors/suppliers, staff, and other internal and external stakeholders.
- Ensures that orders and contractual agreements are processed promptly and accurately.
- Facilitates set up and maintenance of digital tools and website for registration of in-person and virtual events. Digital tools include Swoogo, WordPress, Twalk.to, PigeonHole, Survey Monkey, Youtube, canva

**Support the planning and execution of the Empire Club of Canada Events**:

- Speaker administration and booking calls.
- Registration management, including set-up and reporting.
- On-site execution and logístical support for all aspects of the conference.
- Volunteer management.
- **Other ad hoc duties as required**

**Education**
- Undergraduate degree or diploma in Event Marketing/Communications, Business, or a related field
- Certified Meeting Planner (CMP) and Digital Event Strategist (DES) designations preferred

**Qualifications**
- 1-3 years experience in event planning and delivery
- Experience in the public sector is an asset.
- Proficient in Microsoft Suite of Office Products
- Proficient in online/virtual event platforms
- Experience with Creative Adobe Suite an asset
- Interest in social media and digital marketing

**Reporting Structure**:

- Reports to the Senior Manager, Events & Communications

**Working Conditions**:

- Flexible remote/hybrid office environment

**Compensation**:
Full-time permanent position. $40K-$45K annually plus two weeks’ vacation and a comprehensive benefit package. Note: The Empire Club production schedule runs from mid-September through June each year.

**Job Type**: Fixed term contract
Contract length: 12 months

**Salary**: $40,000.00-$45,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Toronto, ON M5J 1E3: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

Work Location: Hybrid remote in Toronto, ON M5J 1E3

Expected start date: 2023-07-04



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