Events Coordinator

2 months ago

Toronto, Canada McLean & Company Full time

**Role Overview**:
The Events Coordinator is responsible for researching, planning logistics, implementing, and evaluating events that help McLean & Company promote its mission and purpose.

The Event Coordinator will be expected to work with the Project Manager, Division President, VP Sales, and other roles to execute on time and on budget event delivery that receive high ratings from attendees.

**Responsibilities**:

- Coordinate details of and manage registrations for multiple events at a time, such as conferences, forums, virtual events, and sponsorships.
- Manage event timelines and tasks to control logistics, meet deadlines, and ensure a seamless event experience
- Administer systems, including Cvent, Microsoft Planner, and Salesforce
- Prepare reports for stakeholders such as event and participant status, expenditures, post-event reports and feedback, and other reporting as requested
- Be the key point of contact for event communications. Ascertain stakeholder communication needs and build beneficial relationships with internal and external stakeholders
- Book talent. Manage speakers and other performers, including scheduling, collecting deliverables, and arranging travel
- Procure proposals and negotiate with suppliers. Liaise with vendors and venues for any and all event logistics
- Coordinate and monitor the successful completion of all events related shipments
- Initiate, coordinate, and support efforts to publicize events, including websites, promotional materials, marketing campaigns, onsite branding, social media, and videos
- Evaluate feedback from internal and external stakeholders to identify areas of improvement

**Education & Experience**:

- 1-3 years’ experience in Event Management, Hospitality, or similar field
- Undergraduate degree or equivalent experience
- Knowledge of facilities management, audio-visual, and proposal writing
- Strong background in program management and execution
- Understanding of social media in event settings
- Sales enablement and/or Marketing experience an asset
- Experience with event budgeting and vendor negotiation preferred
- Experience using Salesforce and Cvent preferred

**Skills**:

- Creative problem-solving and composure through fast-paced and changing situations
- Ability to assess and manage risk and develop contingency plans
- Strong communication and relationship building skills. High level of professionalism
- High degree of organization and prioritization skills
- Commitment to working required hours, including those above normal business hours at times to ensure events are successful
- Ability to be on location at the Toronto office and onsite at events as required

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