Bookkeeper/administrative Assistant with Netsuite Experience

3 days ago

Mississauga, Canada Classic Displays Full time

At **Classic Displays**, we have been a leading provider of innovative commercial outdoor furnishings, street banners, holiday displays, and site furnishings for over 40 years. Based in Mississauga, we take pride in delivering high-quality, sustainable products that enhance public spaces across Canada. Our commitment to craftsmanship and attention to detail sets us apart as a trusted partner for municipalities, businesses, and organizations looking to create beautiful and functional outdoor environments.

As part of our growing team, you will join a dynamic environment where innovation, sustainability, and customer satisfaction are key values. We are currently seeking a **Bookkeeper with NetSuite experience** to support our financial operations and contribute to our continued success.

**Key Responsibilities**:

- Manage all aspects of bookkeeping including accounts payable, accounts receivable, general ledger, and bank reconciliations
- Use NetSuite to record financial transactions, reconcile accounts, and generate reports
- Process and reconcile monthly, quarterly, and yearly financial statements
- Ensure accurate and timely filing of financial records in accordance with GAAP
- Support month-end and year-end closing processes
- Prepare and issue customer invoices, monitor overdue accounts, and follow up on collections
- Maintain vendor records and process payments in a timely manner
- Assist with budgeting, forecasting, and financial planning as needed
- Collaborate with external auditors for annual audits
- Ensure compliance with internal controls and accounting policies
- Identify and implement improvements to the financial processes and workflows within NetSuite
- Oversee payroll system (PayWorks)
- Collect payment, input payment and set up EFTs
- Collect supplier invoices and ensure payment
- Prepare and post year-end adjusting entries
- Match invoices with background paperwork, before sending final invoice to the client
- Assist with different office duties as needed

**Administrative Responsibilities**
- Answer and direct phone calls with an engaging personality. **Customer experience is paramount**:

- Open mail, date and distribute
- Assist with customs documentation
- Organize and maintain paper and electronic files
- Maintain annual service contracts
- Ensure accreditation is up to date for insurance, WSIB and Customer Safety Certifications
- Oversee Benefits program
- Order supplies and maintain copiers and printers

**Education/Qualifications**:

- **Experience**: Minimum of 3-5 years of bookkeeping or accounting experience, with at least 2 years using **NetSuite**:

- Strong understanding of accounting principles (GAAP)
- Proficiency in using NetSuite and other accounting software
- Strong attention to detail and high level of accuracy
- Excellent organizational and time-management skills
- Ability to work independently and in a team environment
- Strong communication skills, both written and verbal
- Ability to handle sensitive and confidential information with discretion

**Preferred Qualifications**:

- Certification in bookkeeping or accounting is a plus
- Experience in the **commercial furnishings or manufacturing industry**:

- Experience with payroll processing and tax compliance
- Business Admin Degree or equivalent
- Strong written and oral communication skills
- Exhibits professionalism and problem solving skills
- High attention to detail
- Time Management skills

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Mississauga, ON L4W 2K2: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- bookkeeping: 3 years (preferred)
- NetSuite: 3 years (preferred)

Licence/Certification:

- G Class License (preferred)

Work Location: In person

Expected start date: 2025-01-15

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