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Administrative Assistant

4 months ago

Winnipeg, Canada Misericordia Health Centre Full time

**Requisition ID**: 328203

**Position Number**: 20051108

**Posting End Date**: January 5, 2023

**City**: Winnipeg

**Site**: Misericordia Health Centre

**Department / Unit**: Long Term Care Program

**Job Stream**: Non-Clinical

**Union**: Exempt-OT

**Anticipated Start Date**: 01/16/2023

**FTE**: 1.00

**Anticipated Shift**: Days

**Daily Hours Worked**: 7.50

**Annual Base Hours**: 1950
- Grow your career in the Winnipeg Health Region Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united_ by a shared commitment to excellent and equitable hea_lth care._

**Position Overview**:
Reports to the Director for the Long-Term Care Program. Responsible for the effective and efficient provision of administrative support to the Director of Long-Term Care and Managers within the portfolio. Supports the Director/Managers by coordinating all clerical/administrative/confidential/sensitive human resource tasks. May provide direction to junior employees (including Program Assistants and Clerk Typist II, etc.) within the portfolio which includes day-to-day direction and supervision, workload delegation, on-the-job training, monitoring of workload, ensuring deadlines are met and procedures are followed. Contributes to the performance appraisal of junior employees by providing feedback to the Managers/Director.

**Experience**:

- Three years of recent directly related administration experience required, preferably in a hospital or other health care setting.
- 1 to 2 years recent supervisory experience preferred, within a health care setting preferred.

**Education (Degree/Diploma/Certificate)**:

- Post-secondary education in Office Administration or a related program.
- Formal training in applied office skills is required.
- An equivalent combination of education and experience may be considered.
- It is recommended that, at minimum, staff possess the Family & Friends category of CPR training.

**Certification/Licensure/Registration**:
Not applicable

**Qualifications and Skills**:

- Works within MHC’s core values, philosophy, vision, CQI goals, policies and procedures.
- Ability to function as an effective member of an interdisciplinary team, including collaboration, team work and good communication skills.
- Demonstrated ability to organize, assign and supervise the work of junior employees.
- Experience scheduling and coordinating meetings required.
- Ability to compose correspondence on behalf of Directors/Managers.
- Strong written, verbal and interpersonal communication skills.
- Ability to maintain confidentiality in all administrative matters concerning patient care and employee data.
- Experience recording and preparing minutes and agendas.
- Experience maintaining spreadsheets and databases.
- Demonstrated aptitude for technology with advanced proficiency in computer use with strong knowledge of Microsoft Office, including Outlook, Word, Excel, PowerPoint, and, internet. Knowledge of ESP, SAP and Novari preferred.
- Ability to work closely with the leadership team to reach consensus and drive objectives forward.
- Ability to work in an organized, efficient and cooperative manner with mínimal supervision.
- Keyboarding speed: 55 wpm.
- Ability to work under stressful situations and meet strict deadlines.
- Ability to work with accuracy.
- Mathematical aptitude for statistical data entry and interpretation/analysis.
- Ability to organize and prioritize workload.
- Ability to work with initiative.
- Mature, professional manner.
- Demonstrated problem-solving skills.
- Must be able to demonstrate good judgement, initiative, and diplomacy.
- Excellent planning, project and time management skills are required.
- Excellent organizational skills, flexibility and independence in completing work assignments and complex tasks.
- Incorporates Core Values of caring, respect and trust in all aspects of performance.

**Physical Requirements**:

- Physical health and emotional wellbeing to meet the requirements of the position.

Salary is commensurate with education and qualifications.
- Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT._ _The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services._