Executive Assistant

3 weeks ago


Brockville, Canada Leeds and Grenville Interval House Full time

Leeds and Grenville Interval House is looking for an Executive Assistant. The position is 35 hours per week with a 1 hour paid lunch. The successful applicant will have excellent communication skills, computer and MS office experience, and organization skills. Knowledge in the field of Violence against women is an asset.

Responsibilities Include:

- Administration support_:

- Perform specialized, complex, technical administrative work involving the use of independent judgement and personal initiative
- Taking minutes for all-staff meetings, Board of Directors meetings, residential staff meetings and any other meetings as required
- Distributing information to staff on behalf of the Executive Director
- Maintain strict confidentiality in regard to private and confidential information
- Maintaining proper digital filing systems for the organization
- Update organizational documents and policies when ratified
- Provide administrative assistance to the Residential Manager when requested by the Executive Director
- Board and Committee Support_:

- Coordinate all Board meetings and meetings of any Board committees, ensuring all logístical supports are in place
- Prepare and assemble Board agenda items, assuring the preparation, coordination, production and distribution of background materials
- Maintain a record of resolutions
- Administer and update, as required, all corporate documents and archives
- Marketing and Communication Support_:

- Support the Executive Director with internal communications
- Support the social media strategy and ensure any requests submitted through social media are answered
- Assist in any direct mail campaign distribution and database management
- Collect web-based data analytics (Google analytics for example)

**Job Type**: Permanent

**Salary**: $41,701.00-$44,701.00 per year

**Benefits**:

- Casual dress
- Extended health care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Brockville, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Administrative: 3 years (preferred)

Work Location: One location



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