Office Administrator

5 months ago

Winnipeg, Canada Burnbrae Farms Full time

This is a 1-year term temporary position with potential for permanent placement based on performance and business needs.

Minimum 2 years’ experience in _**Accounts Payable**_ (e.g., verifying and matching invoices, entering invoices into the system).

Minimum 2 years’ experience in _**Accounts Receivable**_ (e.g., resolving invoice adjustments/discrepancies, reconciling accounts).

Minimum 2 years’ experience in an.

Familiarity at performing various office duties (e.g., answering phone calls, sorting & distributing mails, ensuring proper office supplies, filing, deposits, etc.)

Experienced working with to ensure deliveries and tracking of order status.

Able to arrive early every day (10-minutes) ahead of start time.

Have reliable transportation to get to work on time.

Able to work independently with mínimal supervision.

If your answer is _**“yes”**_ to all those questions, then we want to speak with _**YOU**_
- **Who are we?**_

Burnbrae Farms is a sixth-generation Canadian family-owned company that is operated today by the 4th generation of the Hudson family. We are proud to be one of Canada's leading egg processors with farms, grading stations and processing operations across the country.

Today, Burnbrae has grown into the leading egg processor in Canada, with an attractive consumer brand and value-added products that include Egg Creations, Simple Egg Whites, EGG Bakes, EGG Bites and EGGS2go. We partner with 400 local egg farmers across the country and we operate in five provinces; including British Columbia, Alberta, Manitoba, Quebec and Ontario with 6 farms, 2 distribution centres, 8 grading stations, 3 processing plants grading, boiling, cooking and shipping eggs across Canada. With a bright future and ambitious plans, the company continues to grow nation-wide and currently employs over 1700 passionate, dedicated employees.

**Office Administrator (1-year contract)**
- **Term**: 1-year contract
- **Reports to**: Office Supervisor
- **Hourly Rate**: $20ph-$22ph
- **Shift**: Monday-Friday, 8am-4:30pm
- **Address**: 500 Pandora Avenue West Winnipeg, MB R2C 1N1
- **Location**: Onsite

**Role**:
Reporting to the Office Supervisor, this role encompasses a range of responsibilities including general administrative support & reception, Accounts Payable, and Order Desk/fulfilment processes. To provide periodic support to Accounts Receivable department.
- Note: This is a temporary position with potential for permanent placement based on performance and business needs._

**Duties/Responsibilities**:

- Reception and general office duties, including but not limited to:

- Greeting and assisting visitors
- Sorting and distributing mail
- Maintaining/ordering office supplies
- Answering reception calls
- Scanning/copying and filing documents.
- Bank deposits
- Accounts Payable activities, including but not limited to:

- Verifying and matching incoming invoices with purchase orders/backup
- Coordinating approval process with other departments
- Period end closing & financial reporting.
- Following policies and procedures
- Entering invoices into software system
- Ensuring data accuracy & completeness
- Order Desk activities, including but not limited to:

- Receiving and entering customer orders via phone and electronic order system
- Issuing invoices and credit memos
- Coordinating delivery appointments with customers/shipping department
- Tracking order statuses
- Accounts Receivable activities, including but not limited to:

- Contacting customers in arrears
- Investigating discrepancies
- Resolving invoice adjustments
- Reconciling accounts
- Other office duties as assigned

**Required Knowledge, Skills, and Abilities**:

- Driver’s licence and vehicle (weekly bank deposit/occasional supply pick-up) preferred but not required.
- Impeccable attention to detail and organization
- Strong customer service and telephone skills
- Professional communication, both written and oral
- Self-starter, with proven time-management skills
- Flexibility to work independently and collaboratively when required.

**Minimum Education / Experience**:

- Degree or Diploma in Business Administration or equivalent, preferred; and/or

Minimum 2 years’ experience in Accounts Payable and/or Accounts Receivable; and/or
acceptable combination of education, training and/or experience will be considered
- Experience with SAP software is an asset
- Experience with general office equipment i.e. photocopier/printers, scanners, etc.

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: $20.00-$22.00 per hour

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- Able to accept a 1-year term temporary position with potential for permanent placement based on performance and business needs? Yes or No?
- Minimum 2 years’ experience in Accounts Payable (e.g., verifying and matching invoices, entering invoices into the system)? Yes or No?
- Minimum 2 years’ experience in

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