Branch Administrative Coordinator

2 weeks ago

Kingston, Canada Ministry of Transportation Full time

Are you a motivated individual who thrives in a fast-paced, changing and dynamic team environment? Bring your expertise with administration and coordination skills to the East Operations of the Ministry of Transportation.

**Operations Division**

Region Operations offices are the ministry integrators for all transportation services in their geographic location, and provide a leadership role for local ministry employees, related to local affinity, employee engagement and workplace culture, regardless of their ministry reporting structure.

**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the
**OPS Anti-Racism Policy** and the
**OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
**Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.

**What can I expect to do in this role?**: In this dynamic role, you will:

- provide support and guidance to the branch director, management team and staff in administrative, financial and human resource policies and processes;
- coordinate the branch director's daily schedule;
- assist in the preparation and delivery of responses for various senior officials;
- monitor and coordinate various materials and report discrepancies;
- support the divisional issues management processes and coordinate the flow of information for the branch

**How do I qualify?**:
**Administrative Knowledge**:

- you have knowledge of administrative support functions, including budget administration, human resources processes, collective agreements and legislation and operational planning;
- you can use your knowledge to prepare reports, monitor expenditures and provide support on HR issues;
- you can use tact and diplomacy to ensure effective relationships with staff of Executive Director's, Assistant Deputy's, Deputy Minister's and Minister's office

**Organizational and Analytical Skills**:

- you have organizational and coordination skills and can deal with changing priorities with short deadlines in a high pressure environment;
- you can use analytical skills to analyze financial reports, determining trends and assist with issues management

**Communication and Interpersonal Skills**:

- you have strong communication and interpersonal skills in order to respond to inquiries and issues, prepare written responses and reports

**Other Essential Skills**:

- you are proficient with computer software to prepare reports, spreadsheets, presentations and use HR and financial information systems;
- mathematical skills to prepare and manage branch budget, purchasing card and travel card transactions and other materials requiring calculations

**Additional Information**:
**Address**:

- 1 Permanent, 1355 John Counter Blvd, Kingston, East Region

**Compensation Group**:

- Association of Management, Administrative and Professional Crown Employees of Ontario- Understanding the job ad - definitions**Schedule**:

- 6**Category**:

- Administrative and Support Services**Posted on**:

- Tuesday, May 30, 2023**Note**:

- The information that you provide for the purpose of this competition and the results from this competition may be used to fill other positions. These positions may be of various tenures including short-term assignments. Your information and the results from this competition will be retained for the purpose of filling vacancies in accordance with the applicable collective agreement or policy provisions.
- E-MT-199355/23

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