Administrative Assistant/receptionist

4 weeks ago

Ottawa, Canada M CON Products Full time

M CON Products is a local, and family owned, industrial manufacturing facility that was established in 1989 in Ottawa, Ontario to provide the fast-growing market with high quality Precast Concrete products on time and at a competitive price. Our precast products include circular and elliptical concrete pipe, circular and box maintenance holes, catch basin, box culverts, oil grit separators and gravity retaining wall systems.

**Overview**:
**Responsibilities**:

- Provide administrative support to executives and team members, including managing calendars, scheduling meetings, and handling correspondence
- Greeting visitors and acting as the gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers
- Directing inquirers to the appropriate person or department
- Preparing loading bills and sales orders for customers
- Processing daily cash receipts
- Coordinate travel arrangements and accommodations for team members as needed
- Maintain office supplies inventory and services, including restocking supplies, placing orders
- Assist in on-boarding process for new hires which includes setting up desks and equipment or creating important office forms. Relocating employees to new areas as required. Providing the necessary training on office procedures
- Updating of office records and databases that contain personnel, financial and office data
- Ensuring availability to help colleagues and employees where necessary
- Planning and organizing events that take place internally and externally, such as fundraisers, sporting tournaments, plant tours, and appreciation events
- Assist in the implementation of office policies and procedures to improve efficiency and productivity
- Handle confidential information with discretion and professionalism
- Act as a liaison between internal teams, external vendors, and clients, facilitating communication and resolving issues
- Perform other administrative tasks and special projects as assigned

**Qualifications**:

- Education Required_
- High school diploma: BSc/BA in office administration or relevant field is preferred

**Years of experience**:

- 2-5 years’ experience in an administrative position or equivalent role

**Specific Experience**:

- Excellent Knowledge of MS Office (Outlook, Word, Excel, Teams, SharePoint) and office management software (Dynamics etc.)
- Proven experience as an office administrator, office assistant or relevant role
- Familiarity with office management procedures and basic accounting principles
- Qualifications in secretarial studies will be an advantage

**Competencies**:

- Always maintain high level of safety
- Exceptional attention to details and organization
- Able to work in a fast-paced, high-production environment
- Able to work unsupervised, motivated to complete all tasks
- Able to communicate and work well with others in a team environment
- Repetitive tasks
- Always maintain a professional attitude, especially when handling difficult and/or stressful situations
- Maintain a high degree of discretion and confidentiality

**Compensation Offer**
- Salary: $49,000-$55,000 annual, based on experience
- Permanent, Full-time, 42.5 hours/week, Monday-Friday
- Located in Ottawa, Ontario

**Benefits**
- Competitive Compensation and Medical, Group Insurance, Vision care benefits, bonus
- Working for an Industry leader in the Precast Concrete Products space
- Established, growing company with experienced leadership.
- Permanent full-time role with comprehensive training and support

INDHP

Pay: $49,000.00-$55,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Administrative: 2 years (preferred)

Work Location: In person

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