Executive/administrative Assistant

5 days ago

Ottawa, Canada Bank of Canada Full time

**Executive/Administrative Assistant**

**Take a central role**

The Bank of Canada has a vision to be a leading central bank—dynamic, engaged and trusted—committed to a better Canada. No other employer in the country offers you the unique opportunity to work at the very center of Canada’s economy, in an organization with significant impact on the economic and financial well-being of all Canadians. You will be challenged, energized and motivated to excel in our environment.

Building on the principles that have always guided us - excellence, integrity and respect - we strive to be forward-looking and innovative, to welcome people with diverse perspectives and talents, and to earn trust by living up to our commitments and by clearly explaining the intent of our policies and actions.

With our defined-benefit pension plan, benefits, and high flexibility for work life balance - find out more about why we are annually ranked as one of Canada's top employers: Working Here - Bank of Canada

Find out more about the next steps in our Recruitment process.

**What you will do**
As an Executive Administrative Assistant, you will provide comprehensive clerical and administrative support to the Managing Director, Corporate Services, and senior management. You will also manage office operations for the department.

Your key responsibilities include:

- ** Meeting Support**:Schedule appointments, draft agendas, take minutes, and prepare meeting materials.
- ** Task Tracking**:Monitor deliverables and deadlines, set reminders, and block time for task completion.
- ** Travel & Expenses**:Coordinate travel arrangements and manage expense claims.
- ** Meeting & Event Support**:Assist with video conferencing, meeting logistics, and catering arrangements.
- ** Office Efficiency**: Suggest improvements, write procedures, reformat documents, and manage supplies.
- ** Departmental Projects**: Contribute to projects and process improvements.
- ** Data Management**: Maintain and update filing and data systems.
- ** Onboarding**:Assist with onboarding new team members.

**What you need to succeed**
- Being a strong team player who is capable to actively collaborate and contribute to team goals.
- Being organized & adaptive by planning, anticipating needs, and adapting to changing priorities.
- Possessing a detail-oriented mindset to ensure quality and accuracy in all tasks assigned.
- Demonstrating strong skills in Microsoft Office Suite (Outlook, Teams, SharePoint, Excel, Word, PowerPoint).
- Demonstrating a high level of professionalism by following procedures for handling protected and confidential information.
- Possessing strong communication skills to allow for clear and tactful written and verbal communication responses.
- Demonstrating good problem-solving skills to proactively manage competing demands and overcome obstacles.

**Nice-to-have**
- Experience in a Crown Corporation
- Knowledge of the Bank of Canada

**Your education and experience**
This position requires an administration certificate/diploma or high school diploma and a minimum of five years of relevant work experience, including two years providing senior executive administrative support services. An equivalent combination of education and experience may be considered.

**What you need to know**
- Language requirement: English and French essential (bilingual) with a minimum starting level of functional (level 4) in second official language. Training may be provided to help reach the required level of fully functional (level 5) in second official language.
- Priority will be given to Canadian citizens and permanent residents
- Security level required: Be eligible to obtain Reliability
- Relocation assistance may be provided, if required
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

**Hybrid Work Model**

The Bank offers work arrangements that provide employees with flexibility, enable high-performing teams, and support an excellent workplace culture. Most employees can telework from home for a substantial part of each month as part of the Bank's hybrid work model, and they are expected on site at the Bank location a minimum of eight days per month to help build connections between colleagues. You must live in Canada, and within reasonable commuting distance of the office.

**What you can expect from us**
This is a great opportunity to join a leading organization and be part of a high-performing team. We offer a competitive compensation and benefits package designed to meet your needs at every stage of your life and career. For more information on key benefits please visit A great deal to consider.
- Salaries are based on qualifications and experience and typically range from $64,881 to $76,331 (job grade 13)
- The Bank offers an incentive for successfully meeting expectations at 3 to 5% of your base salary. The Bank offers additional performance pay (2%) for those who exceed expectations. Except

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