Executive Administrative Assistant

3 weeks ago

Ottawa, Canada Bank of Canada Full time

**Executive Administrative Assistant**

**Take a central role**

The Bank of Canada has a vision to be a leading central bank—dynamic, engaged and trusted—committed to a better Canada. No other employer in the country offers you the unique opportunity to work at the very center of Canada’s economy, in an organization with significant impact on the economic and financial well-being of all Canadians. You will be challenged, energized and motivated to excel in our environment.

Building on the principles that have always guided us - excellence, integrity and respect - we strive to be forward-looking and innovative, to welcome people with diverse perspectives and talents, and to earn trust by living up to our commitments and by clearly explaining the intent of our policies and actions.

With our defined-benefit pension plan, benefits, and high flexibility for work life balance - find out more about why we are annually ranked as one of Canada's top employers: Working Here - Bank of Canada

Find out more about the next steps in our Recruitment process.

**Did you know?**
The role of internal audit at the Bank of Canada is to support management and the Board of Directors in the effective discharge of their responsibilities by bringing a systematic, disciplined approach to evaluating the effectiveness of the Bank’s risk management, control, and governance processes, and by promoting their continuous improvement.

**What you will do**
Reporting to the Managing Director, Internal Audit, you will be an integral part of the Internal Audit Team in providing clerical and administrative support. You will also be accountable for a wide range of office management and operational support services for the Audit Department.

Your responsibilities will include:

- prioritize and manage inboxes and calendars for Internal Audit senior leadership, schedule and control their schedules, draft meeting agendas, take minutes, and help to prepare background meeting information, including printing documents and/or assembling electronic documentation;
- assist leaders by tracking deliverables and due dates, adding reminders or blocking off time in their calendar to complete tasks and providing updates during your regular touch bases;
- coordinate travel arrangements and support managers with the process for expense claims and assist with departmental budget tracking;
- assisting with basic administrative tasks for TeamMate+ system as well as SharePoint (e.g. management of access);
- participate in departmental projects and initiatives and suggest process improvements while maintaining and updating the department's systems;
- help plan, coordinate and organize team events and meetings and plan with caterers to provide refreshments to the attendees, where required;
- support meetings by assisting meeting participants with MS Teams or other conference call technologies;
- assist with onboarding and offboarding new team members and external auditors in the department using corporate tools and processes; and,
- proposing improvements to the efficiency and effectiveness of the office including writing procedures, and reformatting and converting documents, and ordering stationery supplies.

**What you need to succeed**
You are an engaged teammate, who actively participates in achieving team goals and you plan and prioritize work, anticipate and adapt to different clients’ needs, ask for clarification when required and react quickly to change. You maintain an attention to detail and to the quality of your work.

You have intermediate digital literacy with the Microsoft suite, including Outlook, Excel, Word, PowerPoint and SharePoint Online and have a proven understanding of office procedures and related policies. You are also able to follow the processes and procedures surrounding protected and confidential documents and information.

As well, you possess strong written and verbal communication skills, can write clear and grammatically accurate short documents, and can convey straightforward messages with tact. You are open-minded, adaptable, and take initiative to proactively overcome any work obstacles that may arise, such as prioritising competing demands and re-negotiating deadlines while ensuring quality.

**Nice-to-have**
- Understanding of the Bank’s functions and departments
- Understanding of internal auditing and/or TeamMate+ system
- Understanding of data analytics and/or experience with PowerBI

**Your education and experience**
This position requires an administration certificate/diploma or high school diploma and a minimum of two full years of recent work experience providing administrative support services. An equivalent combination of education and experience may be considered.

**What you need to know**
- Language requirement: English and French essential (bilingual) with a minimum starting level of functional (level 4) in second official language. Training may be provided to help reach the required level of fully fun

  • Executive Administrative Assistant

    4 weeks ago

    Ottawa, Canada Atomic Energy of Canada, Ltd. Full time

    .: AECL operates on land and territories that have, since time immemorial, been the traditional lands of Indigenous peoples in Canada. Together with our contractor, Canadian Nuclear Laboratories (CNL), AECL is committed to advancing reconciliation with First Nation, Métis, and Inuit communities through a renewed relationship based on recognition of rights,...

  • Executive Administrative Assistant

    3 weeks ago

    Ottawa, Canada NAV CANADA Full time

    Job Posting Title Executive Administrative Assistant Job Category Executive/Administrative Assistant, Professionals Language Requirements Bilingual / Bilingue: English and French are required / Le français et l'anglais sont requis. Flexible Work Agreement Type On site / Sur place Posting End Date 2025-02-01 Job Grade P1 Pay Range Commensurate...

  • Executive Administrative Assistant

    2 weeks ago

    Ottawa, Canada Tundra Painting Full time

    Company DescriptionTundra Painting is a professional painting company specializing in high-quality residential and commercial painting services. We pride ourselves on exceptional workmanship, customer satisfaction, and a team of skilled professionals dedicated to delivering outstanding results.Role DescriptionWe are seeking a highly reliable and capable...

  • Administrative Assistant to Executive Office and

    3 weeks ago

    Ottawa, Canada Canadian Centre on Substance Use and Addiction Full time

    The Canadian Centre on Substance Use and Addiction (CCSA) changes lives by bringing people and knowledge together to reduce the harms of alcohol and other drugs on society. We partner with public, private and non-governmental organizations (NGOs) to improve the health and safety of Canadians. A NGO organization with a national focus, CCSA’s vision is for a...

  • Executive Administrative Assistant

    2 weeks ago

    ottawa, Canada Tundra Painting Full time

    Company DescriptionTundra Painting is a professional painting company specializing in high-quality residential and commercial painting services. We pride ourselves on exceptional workmanship, customer satisfaction, and a team of skilled professionals dedicated to delivering outstanding results.Role DescriptionWe are seeking a highly reliable and capable...

  • Executive Administrative Assistant

    2 weeks ago

    ottawa, Canada Tundra Painting Full time

    Company DescriptionTundra Painting is a professional painting company specializing in high-quality residential and commercial painting services. We pride ourselves on exceptional workmanship, customer satisfaction, and a team of skilled professionals dedicated to delivering outstanding results.Role DescriptionWe are seeking a highly reliable and capable...

  • Executive Administrative Assistant

    2 weeks ago

    ottawa, Canada Tundra Painting Full time

    Company DescriptionTundra Painting is a professional painting company specializing in high-quality residential and commercial painting services. We pride ourselves on exceptional workmanship, customer satisfaction, and a team of skilled professionals dedicated to delivering outstanding results.Role DescriptionWe are seeking a highly reliable and capable...

  • Administration- Executive Assistant

    3 weeks ago

    Ottawa, Canada InterRent REIT Full time

    As an Executive Assistant, you are responsible for providing proactive administrative support to senior executives while working in collaboration with other members of various teams to assist operating efficiency. The role accomplishes this through respectful, constructive, and energetic style, guided by the mission and vision of the organization. This role...

  • Executive Assistant

    2 days ago

    Ottawa, Ontario, Canada IFG International Financial Group Ltd Full time

    Our client, a large financial institution, is looking for an Executive Assistant for a 18-month contract located in Toronto. This is an excellent opportunity for an executive assistant with a financial services background. Please note this position is currently a hybrid work arrangement requiring 1-2 days in office per week.As a Executive Assistant your...

  • Executive Assistant

    3 weeks ago

    Ottawa, Canada Egg Farmers of Canada Full time

    **Executive Assistant** Egg Farmers of Canada is presently seeking an experienced Executive Assistant to support the Chief Executive Officer (CEO) and Chair of the Board. Reporting to the CEO, the Executive Assistant is responsible for providing administrative support directly to the CEO and the Chair of the Board, as well as providing backup support to the...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada Nova Networks Inc. Full time

    Nova Networks recognizes that our success is highly dependent on our ability to satisfy our clients and strengthen the bond in our relationships. We work closely with our clients to fully understand their needs and concentrate on delivering matched solutions. Established in 1993, Nova Networks Inc. has grown to become one of the most respected information...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada Ottawa Inner City Health Full time

    Ottawa Inner City Health is seeking an** Executive Assistant** to join our Administrative Team. The Executive Assistant will be responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO) and other senior management members. **Qualifications**: - Post Secondary Diploma in Business Administration, or relevant...

  • Executive Administrative Assistant

    2 weeks ago

    Ottawa, Canada Bank of Canada Full time

    **Executive Administrative Assistant** **Take a central role** The Bank of Canada has a vision to be a leading central bank—dynamic, engaged and trusted—committed to a better Canada. No other employer in the country offers you the unique opportunity to work at the very center of Canada’s economy, in an organization with significant impact on the...

  • Its Executive Administrative Assistant

    3 weeks ago

    Ottawa, Canada Maplesoft Group Full time

    Maplesoft Group is currently seeking a ITS Executive Administrative Assistant Resource for our Federal Government client. The following responsibilities are associated with the “Statement of Work” but are not limited to: Primary Responsibilities - Provide primary administrative support to ITS Leadership Team members - Prioritize, support, and manage...

  • Executive Assistant

    3 weeks ago

    Ottawa, Canada Colonnade Management Inc. Full time

    Colonnade BridgePort is a full-service real estate company, offering property management and leasing services, acquisition, development, investment management and asset management for commercial and residential properties. Colonnade BridgePort is headquartered in Ottawa with offices in the Greater Toronto Area (“GTA”), and our continued growth and...

  • Executive Assistant

    2 weeks ago

    Ottawa, Canada Western Ottawa Community Resource Centre Full time

    Executive Assistant and People Services (HR) Assistant - 12 Month ContractPOSITION SUMMARY:Reporting to the Executive Director the Executive Assistant and People Services (HR) Assistant (EA/PSA) provides senior administrative support to the Executive Director, the Board of Directors, Senior Leadership team, and the People Services (HR) Manager. This position...

  • Executive Assistant

    2 days ago

    Ottawa, Canada Western Ottawa Community Resource Centre Full time

    Executive Assistant and People Services (HR) Assistant - 12 Month Contract POSITION SUMMARY: Reporting to the Executive Director t he Executive Assistant and People Services (HR) Assistant (EA/PSA) provides senior administrative support to the Executive Director, the Board of Directors, Senior Leadership team, and the People Services (HR) Manager. This...

  • Executive Assistant

    3 weeks ago

    Ottawa, Canada Makonsag Aboriginal Head Start Inc Full time

    Executive Assistant - Makonsag offers a full day, culturally based, licensed early learning and care center for 49 children including infants, toddlers, and preschoolers. This is a culture-based program for learning Indigenous traditions, values, and principles - protecting the land and respect for life. There is an onsite cook serving traditional foods and...

  • Executive Assistant

    1 week ago

    Ottawa, Canada The Canadian Nurses Protective Society Full time

    **Executive Assistant** **ABOUT US** The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and territories. A non-profit legal support system created by nurses for...

  • Executive Assistant

    2 weeks ago

    Ottawa, Canada Zodiac Light Waves Inc. Full time

    *Overview* *Duties* - Manage and maintain executives' schedules, including Calendar coordination. - Serve as the primary point of contact for internal and external communications, demonstrating excellent phone etiquette. - Handle clerical tasks such as data entry, proofreading documents, and preparing reports. - Assist with the preparation and execution of...