Purchasing Coordinator

2 months ago

Vaughan, Canada Jan K Overweel Ltd Full time

**GET TO KNOW US**

JKO is transforming the food industry with its ‘One-Stop Shopping Experience’ offering a wide variety of food sourced and produced not just locally but throughout the globe using the same principles that were established over 60 years ago. Bringing top quality products and best-in-class service to our customers through a commitment to maintain and grow our global network of partners, producers, distributors and retailers in the food industry.

With offices in Montreal, Toronto, Calgary and Vancouver and our one-stop-shopping philosophy we provide our customers the best of all worlds, quality products and excellent service that is second to none. We pursue our commitment by maintaining and continuously developing a global network of partners - producers, distributers and retailers who work with our team to bring those products to the market. We are committed to the development of a self-controlled manufacturing base for the products that we merchandise.

Jan K. Overweel Limited prides itself on treating all employees with respect. We believe that this allows our employees to utilize their skills to meet our customers’ and organizational needs in the best way possible. Our corporate wellbeing rests on the fact that decisions are made not only for today’s results but also for their long-term implication in developing an organization committed to providing superior products and service to our customers

**IN A SNAPSHOT**

Reporting to the Purchasing Supervisor, the Purchasing Coordinator will be responsible

to ensure the integrity and accuracy of all data used in the purchasing process, supporting and executing procurement activities.

**WHERE YOU WILL SPEND YOUR TIME**
- Responsible for the accurate entry, proofing, maintenance and submission of purchase orders based on internal demand, stock replenishment and demand planner or management direction.
- Coordinate international and domestic freight to ensure on-time delivery of the incoming shipments as requested by the demand planning and management team.
- Prepare import documentation for submission to brokers for custom clearing of the shipments, while adhering to Government and Company import policy.
- Routine Purchase orders review and follow up to update current delivery information in the system.
- Coordinate with Shipping/receiving department and provide all required documentations.
- Maintain accuracy of system data, while creating and verifying purchase order information including product costing, shipping instructions, etc.
- Collaborate with managers to obtain all required approvals.
- Review customer quotation and contracts to ensure proper charges and overall profitability of projects.
- Maintain supplier price lists.
- Responsible for approval of invoices pertaining assigned shipments.
- Provide AP with all documentation to close received orders.
- Assist AP with resolving supplier invoice discrepancies.
- Support cost reduction activities.
- Responsible to file for insurance relating to incoming containers.
- Manage quota tracking system to ensure accurate and updated data is provided to management.
- Ensure purchasing documentation is filed appropriately and easily accessible.
- Support team members with departmental tasks.

**WHAT WE NEED FROM YOU**
- College Diploma combined with 2 to 3 years of relevant experience / customer service.
- Strong sense of urgency and time management skills with excellent initiative and follow up capabilities.
- Detail oriented with a high degree of accuracy; and be very organized.
- Strong problem solving and multitasking skills.
- Experience working with ERP system.
- Excellent communication skills, both verbal and written, with the ability to clearly convey information and ideas.

Jan K. Overweel Ltd. is committed in providing barrier-free and accessible employment practices in accordance with the Accessibility for Ontarians with Disability Act (AODA). If you are contacted for a job opportunity, please let us know if you require any accommodation throughout the recruitment process.

**Contact**

Fax (226) 785-0283

**Job Types**: Full-time, Fixed term contract
Contract length: 18 months

**Benefits**:

- Casual dress
- On-site parking

Schedule:

- 8 hour shift

**Education**:

- DCS / DEC (preferred)

**Experience**:

- ERP systems: 2 years (preferred)
- Clearing Containers: 2 years (preferred)
- working in the food industry: 2 years (preferred)
- Purchasing: 2 years (preferred)

Work Location: In person

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