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Full Time Administrative Assistant

3 months ago

Saskatoon, Canada The Village YXE Full time

**About Us**:
The Village is a new multidisciplinary clinic opening in Saskatoon in April 2024. We specialize in providing comprehensive healthcare and educational services tailored to meet the unique needs of families, moms, and children. Our dedicated team of professionals is committed to delivering exceptional care in a warm and welcoming environment.

**Position Overview**:
We are currently seeking dynamic and enthusiastic individuals to join our team as part time and full time Administrative Assistants. As an integral part of our clinic, you will play a key role in supporting the smooth operation of our administrative functions. Whether you're greeting patients with a smile, managing appointments, or assisting with online billing and booking, your attention to detail and friendly demeanor will be paramount.

**Responsibilities**:

- Greet and assist patients in a friendly and professional manner
- Manage appointment scheduling and calendar coordination
- Assist with online billing and booking using Jane App (prior knowledge is a plus)
- Maintain accurate and organized patient records and administrative files
- Collaborate effectively with colleagues to ensure seamless clinic operations
- Monitor and fill supplies as needed
- Perform general administrative tasks as assigned
- Update Instagram daily with appointment availability, cancellations, clinic hours, or other imminent changes needing to be shared

**Requirements**:

- Basic computer skills are essential
- Prior experience with online billing and booking platforms, particularly Jane App, is advantageous
- Strong interpersonal and communication skills
- Ability to multitask and prioritize tasks effectively in a fast-paced environment
- Genuine interest in interacting with families, moms, and children
- Excellent organizational skills and attention to detail

**Benefits**:

- Competitive hourly wage ranging from 16$-20$/hour depending on experience
- Opportunity to work in a supportive and collaborative team environment
- Flexible scheduling options available for part-time and full-time positions
- On-site Parking
- Meaningful work contributing to the well-being of families and children in our community

To apply, please submit your resume and cover letter outlining your relevant experience and why you are interested in joining our team. We look forward to hearing from you

**Application Deadline: Open until filled**

The Village YXE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and clients. Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

**Salary**: $16.00-$24.00 per hour

Expected hours: 35 - 40 per week

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (required)
- Administrative experience: 1 year (required)

Work Location: In person

Expected start date: 2024-03-25