Regional Administrative Assistant

7 days ago

Mississauga, Canada Ministry of the Solicitor General Full time

Are you an administrative professional with strong communication and organizational skills? If so, then consider this opportunity with the Animal Welfare Services Unit, Ministry of the Solicitor General where you will provide a range of administrative, financial and business support services to the Regional Supervisor and unit staff consisting of Inspectors and Senior Investigators.

**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the
**OPS Anti-Racism Policy** and the
**OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
**Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.

**What can I expect to do in this role?**: In this role, you will:

- Track statistics, data and information pertaining to case files
- Prepare and format a variety of documents (e.g. warrants, summons, Crown Briefs, critical incident reports, memos, letters and statistical reports) from written material or verbal instruction
- Provide administrative support for human resource procedures, projects and special initiatives
- Open, sort, and distribute incoming mail
- Organize and coordinate meetings, workshops and travel arrangements for staff
- Maintain case file records and computerized bring forward and record keeping systems
- Respond to a wide variety of internal/external information requests and redirecting to appropriate staff when required
- Process financial transactions and provide reports (e.g. expenditure and travel expense claims, requisitioning and receipting goods and services)
- Order supplies and maintain office equipment

**How do I qualify?**:
**Administrative and Financial Knowledge**:

- You have knowledge and experience with government administrative/office policies and guidelines to perform a variety of administrative services
- You have knowledge of records management practices to ensure organized, up-to-date record keeping systems and files
- You have knowledge of and experience with financial and human resources policies, procedures, guidelines and best practices to process financial transactions and human resources documents
- You have the ability to acquire knowledge of the Ministry's role, function, programs and activities to prioritize and process mail, documents and reports, review/edit correspondence, maintain tracking systems and respond to and appropriately direct enquiries

**Communication (oral and written) and Interpersonal Skills**:

- You have tact, diplomacy and interpersonal skills in order to respond to inquiries from various individuals and ensure good relations
- You can provide information and explanations to unit staff and on routine administrative, human resource and financial support matters
- You can prepare and edit a variety of material and ensure the accuracy of spelling, grammar and formatting

**Research, Analytical and Problem-Solving Skills**:

- You have experience with research methods to identify sources, obtain data, extract relevant material and collate and synthesize into the appropriate format
- You have the ability to determine which enquiries can be handled independently and which should be referred and to whom
- You have analytical skills to review invoices/claims for discrepancies and determine the appropriate action to resolve them
- You have problem solving skills to determine the nature and extent of office equipment repairs or replacement, determine the supplies required and investigate alternatives

**Organizational and Time Management Skills**:

- You have well developed organizational and time management skills, and are adept at working in a fast paced environment with fluctuating workloads and priorities
- You can determine priority and urgency when working on multiple tasks with conflicting deadlines
- You can work effectively in a team environment as well as independently

**Technical Knowledge**:

- You have knowledge of the Freedom of Information and Protection of Privacy Act (FIPPA) to know what information can and cannot be disclosed

**Computer Skills**:

- You have experience with databases, software tracking and information systems (e.g. IFIS, WIN)
- You have experience with general office equipment (e.g. photocopier, facsimile) to maintain equipment operation and perform minor repairs

**Additional Information**:
**Address**:

- 1 Temporary, duration up to 12 months, 6711 Mississauga Rd, Mississauga, Central Region, Criminal Record Check (Fingerprint Based), Annual CRJMC, Local Police Databases Search

**Compensation G

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