Assistant Registrar, Academic Scheduling

3 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:05/08/2024
**Req ID**: 37248
**Faculty/Division**: Faculty of Applied Science & Engineering
**Department**: APSC Admin. Units
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00034467

**Description**:
**About us**:
The Office of the Dean at the Faculty of Applied Science & Engineering provides leadership for the Faculty’s academic, budgetary and planning processes and sets the strategic leadership of one of the world’s top-ranked engineering schools, with more than 5,400 undergraduate and 2,350 graduate students, 261 faculty, 326 administrative and technical staff, and an annual operating and research budget of more than $290M. The Faculty of Applied Science & Engineering is led by a dedicated and diverse group of academic and administrative professionals who exemplify excellence in their fields.

**Your opportunity**:
Reporting to the Associate Registrar, Special Projects & Director, Academic Scheduling, the Assistant Registrar, Academic Scheduling & Business Systems Analyst is an integral member of the Registrar’s Office. The incumbent provides advice and expertise to initiate and lead a diverse range of projects across the entire registrarial portfolio. The position also oversees the implementation of curriculum changes & academic scheduling, and enrollment to ensure the highest possible quality for students and Faculty.

**Your responsibilities will include**:

- Advising management on space allocation and the efficient utilization of physical resources.
- Probing for information to ensure that scheduling constraints are known.
- Analyzing, drafting and submitting course schedules and/or room allocations for approval.
- Leading the development and making recommendations for policy, procedures and best practices for the unit.
- Researching and analyzing existing business processes, programs and services.
- Developing, revising and operationalizing business processes that support unit activities and objectives.
- Developing charter, scope, resources and schedule for project(s) - Preparing projects or policies of importance that require a rigorous approach and attention to very fine detail.

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum six years of experience in academic scheduling, project management, business analysis activities or a combination of equivalent and relevant experience.
- Familiarity with testing methodologies and/or tools to ensure reliability and functionality of systems.
- Advanced knowledge of SQL, excel reporting, data management, and relational databases.
- Experience with administrative coordination and record keeping.
- Experience with student information systems (e.g. ROSI) or equivalent information systems.
- Excellent communication (verbal and written), interpersonal, demonstrated mediation and leadership skills.
- Ability to exercise tact, good judgment and initiative; strong organizational and time management skills.
- Flexibility, initiative, creativity and ability to work well under pressure while managing competing priorities and paying attention to detail is required.
- Demonstrated ability to coordinate with and positively influence a diverse group of staff and faculty members who may have competing interests for time in the schedule and for space needs in order to minimize inter-departmental conflicts.

**Assets (Nonessential)**:

- Experience with Infosilem suite of products, and/or other student scheduling systems, and Degree Explorer is highly desirable.
- Completion of a certificate in business analysis or project management would be considered an asset.
- Experience with scripting in Python or Perl would be considered an asset.

**To be successful in this role you will be**:

- Adaptable
- Diplomatic
- Efficient
- Meticulous
- Organized
- Persuasive

**Closing Date**: 05/22/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Student Services

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