Adminstrative Assistant

2 weeks ago

Toronto, Canada Hariri Pontarini Architects Full time

Join our office admin team and help us keep the wheels turning In this role, you'll be part of the heart and soul of the company, ensuring that everything runs smoothly, from organizing events to keeping our office running like a well-oiled machine.

If this sounds like you, we’d love to meet you

Our Culture and Environment

Hariri Pontarini Architects is a certified Great Place to Work® and has been recognized on the 2023 Best Workplaces in Professional Services

HPA is not only committed to excellence in our beautiful projects, but we’re also committed to creating an inspiring work environment for all. With the feedback from all our amazing employees, we’re continuing to drive change and innovation to continue to improve our employee experience and culture.

At HPA, attracting and engaging employees with varied identities and perspectives is a key component of our firm’s identity. We believe in growth through diversity, value the uniqueness of voices, and invite discussion and teamwork across our differences. Our people are our strength, and their diversity is the driver of design excellence and innovation.
Hariri Pontarini Architects’ office is a spacious, creative and open work environment that reflects the firm’s design aesthetic and working process creativity, collaboration and innovation. Our studio embodies our belief that architecture has the power to elevate the human experience.

Our growing team of 150 talented people is provided with ergonomic chairs, spacious desks, cutting-edge IT tools and state-of-the-art facilities that support you in your role.

We offer great benefits such as Medical, Dental & Vision Insurance, life insurance, employee referral bonus, professional certification and dues and more.

We have annual holiday events, weekly snack afternoons, ping pong tournaments as well as softball and soccer teams.

**As an Administration Assistant you will**:

- Work closely with the Director of Workplace Operations and Executive Assistant to support day to day office operations
- Welcome guests to the HPA studio
- Ensure that the reception area is kept neat and welcoming
- Answer, screen, and forward calls to the appropriate contacts
- Assist with scheduling meetings and booking boardrooms
- Prepare boardrooms for meetings including serving refreshments and tidying boardrooms after meetings conclude
- Receive deliveries and incoming mail as well as coordinate outgoing packages and mail
- Assist with general office and kitchen maintenance
- Assist with catering
- Be responsible for taking inventory of office supplies (stationary and refreshments)
- Support the Director of Special Projects as needed
- Perform ad-hoc duties as required
- Assist with planning and executing office social events, activities and outings

**As an Administration Assistant you have**:

- 3+ years of experience in an Administration or reception role
- Experience with servicing Executives / C-suite
- Experience in customer service / client relations role
- Exceptional client experience and communication skills
- Proficiency in MS office suite
- Demonstrated ability to meet deadlines in a fast-paced, quickly changing environment
- Demonstrated ability to manage frequent interruptions
- A proactive approach to problem-solving
- Ability to travel around the GTA for occasional errands (company transportation will be provided)
- Ability to work independently and excel with little-to-no supervision
- Excellent organization & planning skills, attention to detail and decision making
- A diploma or a bachelor’s degree in a related field

  • Administrative Assistant #12828

    7 days ago

    Toronto, Canada Options Consulting Solutions Full time

    ADMINSTRATIVE ASSISTANT FULL-TIME DOWNTOWN TORONTO, ON MUST BE ON SITE 4 DAYS A WEEK Are you passionate about diversity, equity, and inclusion? Are you curious, adaptive, and proactive with a solutions-oriented approach? Are you skilled in providing administrative support in a professional environment? The Company Our client is a non-profit organization...

  • Administrative Assistant #12828

    7 days ago

    Toronto, Canada Options Consulting Solutions Full time

    ADMINSTRATIVE ASSISTANT FULL-TIME DOWNTOWN TORONTO, ON MUST BE ON SITE 4 DAYS A WEEK Are you passionate about diversity, equity, and inclusion? Are you curious, adaptive, and proactive with a solutions-oriented approach? Are you skilled in providing administrative support in a professional environment? The Company Our client is a non-profit organization...

  • Administrative Assistant #12828

    7 days ago

    Toronto, Canada Options Consulting Solutions Full time

    ADMINSTRATIVE ASSISTANT FULL-TIME DOWNTOWN TORONTO, ON MUST BE ON SITE 4 DAYS A WEEK Are you passionate about diversity, equity, and inclusion? Are you curious, adaptive, and proactive with a solutions-oriented approach? Are you skilled in providing administrative support in a professional environment? The Company Our client is a non-profit organization...

  • Administrative Assistant #12828

    1 week ago

    Toronto, Canada Options Consulting Solutions Full time

    ADMINSTRATIVE ASSISTANTFULL-TIME DOWNTOWN TORONTO, ON MUST BE ON SITE 4 DAYS A WEEKAre you passionate about diversity, equity, and inclusion? Are you curious, adaptive, and proactive with a solutions-oriented approach? Are you skilled in providing administrative support in a professional environment?The Company Our client is a non-profit organization...

  • Administrative Assistant #12828

    6 days ago

    Toronto, Canada Options Consulting Solutions Full time

    ADMINSTRATIVE ASSISTANT FULL-TIME DOWNTOWN TORONTO, ON MUST BE ON SITE 4 DAYS A WEEKAre you passionate about diversity, equity, and inclusion? Are you curious, adaptive, and proactive with a solutions-oriented approach? Are you skilled in providing administrative support in a professional environment?The Company Our client is a non-profit organization...

  • Administrative Assistant #12828

    Found in: Whatjobs CA C2 - 1 week ago

    Toronto, Canada Options Consulting Solutions Full time

    ADMINSTRATIVE ASSISTANT FULL-TIME DOWNTOWN TORONTO, ON MUST BE ON SITE 4 DAYS A WEEK Are you passionate about diversity, equity, and inclusion? Are you curious, adaptive, and proactive with a solutions-oriented approach? Are you skilled in providing administrative support in a professional environment? The Company Our client is a non-profit...

  • Administrative Assistant #12828

    Found in: Appcast CA C2 Glassdoor - 1 week ago

    Toronto, Canada Options Consulting Solutions Full time

    ADMINSTRATIVE ASSISTANTFULL-TIMEDOWNTOWN TORONTO, ONMUST BE ON SITE 4 DAYS A WEEKAre you passionate about diversity, equity, and inclusion? Are you curious, adaptive, and proactive with a solutions-oriented approach?Are you skilled in providing administrative support in a professional environment?The CompanyOur client is a non-profit organization dedicated...

  • Administrative Assistant #12828

    Found in: Appcast CA A2 P - 1 week ago

    Toronto, Canada Options Consulting Solutions Full time

    ADMINSTRATIVE ASSISTANTFULL-TIMEDOWNTOWN TORONTO, ONMUST BE ON SITE 4 DAYS A WEEKAre you passionate about diversity, equity, and inclusion? Are you curious, adaptive, and proactive with a solutions-oriented approach?Are you skilled in providing administrative support in a professional environment?The CompanyOur client is a non-profit organization dedicated...

  • Administrative Assistant #12828

    Found in: Jooble CA O C2 - 6 days ago

    Toronto, ON, Canada Options Consulting Solutions Full time

    ADMINSTRATIVE ASSISTANT FULL-TIME DOWNTOWN TORONTO, ON MUST BE ON SITE 4 DAYS A WEEK Are you passionate about diversity, equity, and inclusion? Are you curious, adaptive, and proactive with a solutions-oriented approach? Are you skilled in providing administrative support in a professional environment? The Company Our client is a non-profit...

  • Research Administrative Assistant

    4 days ago

    Greater Toronto Area, Canada Humber River Hospital Full time

    Position Profile: **Research Adminstrative Assistant**: **Location**:Humber River Hospital, Toronto, Ontario, Canada **Type**: Fulltime, permanent **Start date**: Position(s) available ASAP, start date to be negotiated **Reports to**:Manager of Research Operations **Overview of Role**: Are you interested in building the future of healthcare in...

  • Intake Coordinator

    3 days ago

    Toronto, Canada Q Medical Full time

    Position: Intake Coordinator Reporting to: Director of Operations Location: Q Medical Clinic (North York) **About Q Medical**: Q Medical is a provider of independent medical assessment services dealing with motor vehicle accidents in Ontario. With medical expertise across every specialty and discipline, a roster of leading physicians, and a thorough...

  • Intake Coordinator

    2 days ago

    Toronto, Canada Q Medical Full time

    Position: Intake Coordinator Reporting to: Director of Operations Location: Q Medical Clinic (North York) **About Q Medical**: Q Medical is a provider of independent medical assessment services dealing with motor vehicle accidents in Ontario. With medical expertise across every specialty and discipline, a roster of leading physicians, and a thorough...

  • Community Development Officer

    13 hours ago

    Toronto, Canada City of Toronto Full time

    **Job ID**: 32172 **Job Category**:Community & Social Services **Division & Section**:Social Development, Finance & Admin, SDF&A Community Resources **Work Location**:City Hall, 100 Queen Street West **Job Type & Duration**:Full-time, Permanent **Salary**:$86,500 - $97,480, TM0346, Wage Grade 6 **Shift Information**: Monday to Friday, 35 hours per...