Operations Coordinator

6 months ago

Thunder Bay, Canada Outland Full time

**Company Description** Outland Youth Employment Program Ontario Operations Coordinator**

**What is The Outland Youth Employment Program?**

The Outland Youth Employment Program is a national network of innovative education, training and work opportunities for Indigenous youth that includes our award winning six-week land-based summer program. OYEP wrap around support services are available across the country and summer-based programs are currently available in Ontario, Manitoba, Alberta and British Columbia. OYEP has worked towards equity and opportunity for Indigenous youth and communities since 2000.

Dexterra Community Initiatives is a non-profit incorporated to inspire action and develop opportunities with and for our communities wherever Dexterra Group operates or has partnerships. OYEP is a deliverable of Dexterra Community Initiatives.

**Job Description** WHAT’S THE JOB?**

The OYEP ON Operations Coordinator is a member of the WAFES East Management Team, reporting directly to District Manager Mark Kmill, with assistance from the Outland Thunder Bay Office. The OYEP Operations Coordinator is a highly valued, primary representative for Outland - Horizon North (Part of Dexterra Group). This position is based in Thunder Bay, in the regional office. In this role, the OYEP Operations Coordinator is expected to work from the office, with a potential for up to 50% field time. This position is dependent on successful funding and partnership targets met, at which case the position can be expanded to meet the needs of the program.

The OYEP Operations Coordinator will work with management team members across Canada while enabling support functions on all aspects of the Outland Youth Employment Program. Responsibilities will include:

- Seasonal staff and youth hiring and onboarding during project start-up including outreach/career fairs, community and youth engagement, youth and staff contracts, and completing employee internal profiles;
- This will include in person engagement which will require travel
- Familiarizing with internal financial processes for year round operations;
- Supporting all OYEP pre and post season logistics including coordinating with program partners (public, private and Indigenous) to develop curriculum and programming, support all aspects of Science Week, coordinate youth and staff travel, support fleet management and any other logístical requirements as they occur;
- Building schedules
- Booking trainers, accommodations, and vehicles
- Fundraising and identifying and securing funding opportunities for the successful execution of programs and projects including but not limited to:

- Government
- Private industry
- Communities
- Other organizations
- Facilitating the creation and maintenance of relationships with all new and existing partnerships included but not limited:

- Communities
- Private industry
- Government
- Internal organization
- Other organizations
- Managing pre-season co-operative education granting with program partners including following up with youth and associated educational institutions to ensure all transcripts/credit counselling summaries are properly received and filed;
- Assist OYEP social media accounts including gathering and vetting relevant information, posting on social media accounts, responding to comments and requests via social media;
- Organizing and inventorying camp equipment
- Assist with reporting related requests;
- Other duties and projects as assigned.

**Qualifications** THINGS YOU ARE GREAT AT**:

- Prioritizing project needs and timelines;
- Relationship building and maintenance;
- Empathy and sensitivity to complex and confidential situations;
- Assist operations teams with all Dexterra systems - specifically hiring, on-boarding, and safety;
- Community engagement and relationship development;
- Maintain files and documentation in accordance with company policy;
- Works with fellow team members to ensure all queries are dealt with in a timely fashion;
- Highly Responsive and Communicative
- Personable
- Organized
- Basic understanding of provincial employment regulations
- Accountable
- People management skills
- Critical Thinking and Analysis
- Emotional Intelligence
- Project Management
- Self - motivated
- Ethical behaviour and professionalism
- Desire to Make an Impact

**WHO ARE WE LOOKING FOR?**
- Undergraduate degree or diploma in humanities or project management, youth programming, Indigenous Relations, Education or a related field;
- Minimum of 2 years of coordination experience and working with a team in a related field;
- Excellent communication and presentation skills (oral and written);
- Excellent interpersonal and communication skills;
- Strong attention to detail with the ability to manage multiple priorities in a fast paced and deadline driven environment.
- Must have a valid drivers licence and clean driving record
- Vulnerable Sectors Check required

**Additional Information** WHAT’S IN IT FOR YOU**:
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