Administrative Assistant Officer

6 months ago


Toronto, Canada Zemlar Offices Full time

*OFFICE ADMINISTRAT
- Zemlar Offices is an al

in-one bu
- ess workspa
- solution provider ac
- s the GTA sinc
- 011. We pro

ide custo
- ed furnished
- ivate office spa

meeting ro
- , co-working spaces, one day office, and virt
- office services. Office Admin d

es and responsibilities
- Meet and greet clients and visitors in a courteous and friendly manner
- Provide general support to clients and visitors by answering their questions and requests
- Offer full information about the available offices and Zemlar Offices services
- Report expenses, follow-up with clients on monthly payments and update the rent collection sheet
- Carry out administrative duties such as copying, binding, scanning, receiving, and sending mail.
- Develop and maintain a filing system (electronically and hard copies)
- Preparing and updating client’s agreement and making sure all documents are complete
- Book and prepare conference rooms and one day office usage
- Be an integral part of our team working closely with the management and colleagues by providing administrative support to all departments
- Report, maintain and coordinate with the management team to ensure that the site is well organized and taking care of
- Coordinate with the sales team for prospect clients site viewing
- Prepare move ins and outs for offices with operations and sales team
- Browsing Office RND platform for all office space information and clients’ data *Skills and proficiencies:*
- Excellent written and verbal communication skills
- Strong interpersonal skills and customer service orientation
- Excellent time management skills and ability to multi-task and prioritize work
- Excellent organization skills
- Extreme attention to detail and the ability to work independently
- Problem-solving skills
- Strong working experience in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
- Knowledge of Office RND is preferable *Experience*: Minimum 2 years of experience as an Administrative Assistant, receptionist, customer services or relevant role, considered an asset. *Job Type*: Full Time - Monday to Friday - 9a.m. to 5p.m. Pay: $17.50-$19.00 per hour Benefits:

- Dental care
- Extended health care
- Life insurance
- Vision care Schedule:

- 8 hour shift
- Monday to Friday Experience:

- administrative assistant: 2 years (preferred)
- receptionist: 2 years (preferred) Work Location: In person



  • Toronto, Canada Yakirelbaz IT Solutions Full time

    **Job Overview**: **Responsibilities**: - Manage and organize office files, documents, and records. - Schedule and coordinate meetings, appointments, and travel arrangements. - Assist with the preparation of reports, presentations, and correspondence. - Maintain office supplies inventory and place orders as needed. - Handle incoming and outgoing mail and...


  • Toronto, Canada Executive Platforms Inc Full time

    **WHO WE ARE AND WHAT WE DO...** Executive Platforms builds world-class forums to facilitate the sharing of ideas among the senior leadership of businesses and organizations with common objectives, interests, and challenges. Through careful and concerted effort based upon decades of experience, we work to elevate the conversation and provide all our...


  • Toronto, Canada Sunnybrook Academic Family Health Team Full time

    **Key Responsibilities**: **Reporting directly to the Executive Director of the Sunnybrook Academic Family Health Team (SAFHT) the Administrative Assistant will**: Provide administrative support for the SAFHT Executive Director Assist patients will bill payments for services rendered Maintain and update patient wait lists and support patient rostering...


  • Toronto, Canada SOS Emergency Response Technologies Full time

    We are a health & safety product and services company currently seeking an experienced and detail-oriented office administrative assistant to join our growing team. As the Office Administrative Assistant, you will be responsible for assisting in the management of the office and helping to support the sales, training, operations and accounts receivable...


  • Toronto, Canada Zemlar Offices Full time

    **OFFICE ADMINISTRATOR** Zemlar Offices is an all-in-one business workspace solution provider across the GTA since 2011. We provide customized furnished private office spaces, meeting rooms, co-working spaces, one day office, and virtual office services. **Major duties and Responsibilities** - Meet and greet clients and visitors in a courteous and friendly...


  • Toronto, Canada Alstom Full time

    Req ID:471877  At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and...


  • Toronto, Canada Marmer Penner Inc. Full time

    Professional accounting office at Bloor and Yonge requires a self-motivated, highly organized and detail-oriented full-time office administrative assistant. Duties include invoicing, month end billing and reconciliation, time entry, accounts receivable, data entry, and general office and administrative tasks. An effective AA enables colleagues to be focused...


  • Toronto, Canada Oakyweb Full time

    A Personal Assistant/Office Administrator in Toronto is responsible for providing high-level administrative support to executives and managing the day-to-day operations of the office. Some of the duties and responsibilities may include: - Managing executive’s calendar and scheduling appointments - Coordinating travel arrangements and accommodations -...


  • Toronto, Canada ALSTOM Full time

    Req ID:471877 At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter...


  • Toronto, Canada Sterling Karamar Property Management Full time

    **Please note**: This is an 18-month contract role, with possibility of extension or permanent hire Purpose To provide administrative support to the Head Office team and Office Services to maintain the overall management of the corporate head office. Main Responsibilities and Activities **Head Office Administrative Support**: - Assist with distributing...

  • Office Manager

    6 months ago


    Toronto, Canada Audax Full time

    **Office Manager / Administrative Assistant** Start Date: TBD **About Audax** Audax is a vertically integrated organization that provides Architecture, Interior Design, and Construction Management services to the luxury real estate market, with a strong focus on high-end residential work. The services are performed by the sister companies, Audax...

  • Office Manager

    6 months ago


    Toronto, Canada Audax Full time

    **Office Manager / Administrative Assistant** Start Date: A.S.A.P. **About Audax** Audax is a vertically integrated organization that provides Architecture, Interior Design, and Construction Management services to the luxury real estate market, with a strong focus on high-end residential work. The services are performed by the sister companies, Audax...


  • Toronto, Canada Canadian National Exhibition Full time

    Canadian National Exhibition Association - Toronto, Ontario **Position**: Full-Time; **About Us**: The Canadian National Exhibition (CNE), or The EX as it is also known, is Canada’s largest community event and one of the top five agricultural fairs in North America. Taking place over the 18 days leading up to and including Labour Day Monday, the CNE offers...

  • Office Administrator

    5 months ago


    Toronto, Canada Tilray Brands Full time

    Office Coordinator & Executive Assistant - Toronto, ON(On-Site)About Tilray Brands Inc.Tilray Brands is a leading global cannabis-lifestyle and consumer packaged goods company with operations in Canada, the United States, Europe, Australia, and Latin America that is changing people's lives for the better – one person at a time – by inspiring and...


  • Toronto, Ontario, Canada Flexy-Tech Full time

    Job Title: Administrative Assistant - Office CoordinatorJob Description:We are seeking a highly organized and detail-oriented Administrative Assistant - Office Coordinator to join our team at Flexy-Tech. As an Administrative Assistant, you will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day...


  • Toronto, Canada Psiphon Inc Full time

    **Title**: Administrative Assistant and Office Coordinator **Employment status**:Permanent **Hours**: Full-time; **Reports to**: Vice President **Location**: Downtown Toronto **Company summary**: Psiphon Inc. is an internet censorship circumvention network that helps millions of people in freedom-restricted countries access the uncensored Internet every...


  • Toronto, Canada Aegis Brands Full time

    **Administrative Assistant & Office Coordinator** **The Role**: As a key member of the Home Office Team, this position primarily provides administrative support to the President & CEO, provides exceptional project management skills (with a key focus on communication) to our Operations Team in the field, and manages and acts as the first point of contact...


  • Toronto, Canada Hill & Knowlton Full time

    Hill & Knowlton is a strategic and creative partner to drive breakthrough opportunities for growth and value creation, advance corporate strategy, and build reputation capital and resiliency. We're a proven partner for business and brand transformation. A full-service global firm, we provide strategic communication, marketing and corporate affairs solutions...


  • Toronto, Canada Sunnybrook Health Sciences Centre Full time

    **Summary of Duties**: Reporting to the Manager, Office of the VP, Corporate Planning and Development/CIO, the Administrative Assistant is responsible for: - Providing administrative and secretarial support - Manage calendars, schedule meetings, coordinate arrangements, room reservations, etc. - Take detailed meeting minutes, prepare agendas, presentation...


  • Toronto, Canada THMR Development Inc. Full time

    **Who We Are** THMR Development is a commercial, residential real estate, and development company serving buyers, sellers and tenants in the Greater Toronto Area. Since our inception in 2013, THMR Development has embodied the spirit of leadership, making it one of the most innovative real estate development companies in Canada. THMR Development treats each...