Office Manager

1 week ago


Toronto, Canada Audax Full time

**Office Manager / Administrative Assistant**

Start Date: TBD

**About Audax**

Audax is a vertically integrated organization that provides Architecture, Interior Design, and Construction Management services to the luxury real estate market, with a strong focus on high-end residential work. The services are performed by the sister companies, Audax Architecture Inc. and Audax Construction Inc. The firm's work is motivated by Human Architecture, a unique approach that combines the best elements from traditional architecture with a modern aesthetic. We believe in beauty, history, and respect for the traditions of classical architecture. Audax provides a holistic approach that looks at a project's technical, aesthetic, and functional objectives. This combined expertise results in buildings and interior spaces with an articulated design language and a seamless integration between architecture, interior design, and décor.

The firm is looking for an **Office Manager / Administrative Assistant **to join their team.

**Job Overview**

The role of **Office Manager / Administrative Assistant** is a full-time position in the company. As a full-service architecture, interior design, and construction studio, we are looking to bring on a professional who is a self-starter and organized to carry out the duties below. This position will offer the opportunity to collaborate with our internal design team and to work with some of the most successful and affluent homeowners and business people across Canada and internationally.
- Qualifications_
- College diploma or university degree
- 5-10 years relevant experience in managing day-to-day operations
- Detail-oriented, precise, and proactive in their approach to work, and able to manage tasks of various types with mínimal supervision
- Personable with good verbal communication skills and exudes a sense of personal style
- Familiarity with the architecture / design / construction industry an asset
- Key Responsibilities_
- Support the Director of Operations in monitoring the day-to-day office procedures and resolve any issues that may arise
- Serve as executive assistant to the Principals and assist the Principals in personal errands and administrative tasks
- Assist in basic administrative duties, including greeting clients, fielding telephone calls, mail sorting, filing / organizing, aiding in the preparation of client / consultant meetings, running office errands, and ensuring cleanliness of the office at all times
- Monitor office / kitchen supplies and replenish any such supplies, as needed
- Schedule appointments and office meetings, and maintain contact database
- Act as the key person responsible for managing the computer and telephone administration, building maintenance, cleaning services, etc., in collaboration with these respective consultants
- Maintain office keys, server backups, and all other items pertaining to office security
- General banking duties, including making deposits and payments
- Assist in creating presentation booklets
- Manage the office website and social media, including coordinating the marketing calendar
- Manage and review staff timesheets
- Assist in human resources and drafting / posting employment positions
- Oversee, plan, and schedule staff outings
- Benefits of Working at Audax_
- Given our 3 practice areas, you will have a unique and in-depth learning experience, provided by exposure to the day-to-day functions of architecture, interior design, and construction
- The opportunity to work with the best of the best, including the finest trades and craftsmen, the highest quality materials and finishes, along with some of the most successful and affluent homeowners and business people across Canada and internationally
- The move to a new, custom-built office, located directly across the street from Trinity Bellwoods Park, just steps away from the shops and restaurants of Queen Street West, Dundas Street West, Little Italy, and Ossington Avenue. TTC stop at your doorstep.
- Regular staff socials, lunches, and events
- Competitive salary
- Dental and health benefits package
- Paid time off between Christmas and New Year’s Day, in addition to your regular vacation
- The opportunity to learn and grow from continuing education and the support of professional development
- A vibrant and creative workspace, set alongside a team of positive, hardworking, and supportive staff
- A work culture that encourages growth, teamwork, and positivity, and an “open door” policy that promotes open communication with management



  • Toronto, Canada Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **The British Consulate-General in Toronto seeks a Corporate Services Officer to join the Canada Network (CANET) Corporate Services Team.** The CANET Corporate Services Team provides a wide range of services to both UK Based and Country Based Staff while supporting all sections within the Consulate General. It is...


  • Toronto, Canada Northwood Family Office LP Full time

    Opportunity Awaits at Northwood Family Office: Why Northwood? Northwood Family Office is Canada’s leading multi-family office and a trusted advisor to many of the country’s most successful families. From our humble beginnings as two founders working together at a conference table in 2003, we have grown into a company of over 30 employees that serves...


  • Toronto, Canada Dream Office Management Corp Full time

    **Dream is looking for an Office Services Assistant** We are always looking for the best and brightest to join our thriving community. Dream’s Office Services team is currently looking for an Office Services Assistant to support their team. **Who are you?** Dream is growing quickly and we need to have the best people on board to help us do that. Are you...


  • Toronto, Ontario, Canada Northwood Family Office LP Full time

    Opportunity Awaits at Northwood Family Office:Why Northwood?Northwood Family Office is Canada's leading multi-family office and a trusted advisor to many of the country's most successful families. From our humble beginnings as two founders working together at a conference table in 2003, we have grown into a company of over 30 employees that serves the needs...

  • Office Administrator

    2 weeks ago


    Toronto, Canada Office of the Mayor, City of Toronto Full time

    We’re Hiring: Office Administrator in the Mayor’s officeThe Office of Mayor Olivia Chow is hiring an Office Administrator. This is an exciting opportunity to join the strong team working for Olivia Chow, Mayor of Toronto.We are seeking a highly motivated, caring, detail-oriented professional to manage the administrative functions of the Mayor’s Office....

  • Office Administrator

    2 weeks ago


    Toronto, Canada Office of the Mayor, City of Toronto Full time

    We’re Hiring: Office Administrator in the Mayor’s officeThe Office of Mayor Olivia Chow is hiring an Office Administrator. This is an exciting opportunity to join the strong team working for Olivia Chow, Mayor of Toronto.We are seeking a highly motivated, caring, detail-oriented professional to manage the administrative functions of the Mayor’s Office....


  • Toronto, Canada Dr. O'Brien Physician's Office Full time

    **Job Description/Expectations** **General**: The medical office assistant/secretary is responsible for the overall office administration, ensuring that matters are carried out in a professional and courteous manner in servicing the needs of the patients and those of the medical practitioner(s). At all times, strict patient confidentiality is...

  • Office Administrator

    2 weeks ago


    Toronto, Ontario, Canada Office of the Mayor, City of Toronto Full time

    We're Hiring: Office Administrator in the Mayor's office The Office of Mayor Olivia Chow is hiring an Office Administrator. This is an exciting opportunity to join the strong team working for Olivia Chow, Mayor of Toronto. We are seeking a highly motivated, caring, detail-oriented professional to manage the administrative functions of the Mayor's Office....

  • Office Administrator

    2 weeks ago


    toronto, Canada Office of the Mayor, City of Toronto Full time

    We’re Hiring: Office Administrator in the Mayor’s officeThe Office of Mayor Olivia Chow is hiring an Office Administrator. This is an exciting opportunity to join the strong team working for Olivia Chow, Mayor of Toronto.We are seeking a highly motivated, caring, detail-oriented professional to manage the administrative functions of the Mayor’s Office....

  • Office Administrator

    2 weeks ago


    toronto, Canada Office of the Mayor, City of Toronto Full time

    We’re Hiring: Office Administrator in the Mayor’s officeThe Office of Mayor Olivia Chow is hiring an Office Administrator. This is an exciting opportunity to join the strong team working for Olivia Chow, Mayor of Toronto.We are seeking a highly motivated, caring, detail-oriented professional to manage the administrative functions of the Mayor’s Office....

  • Office Administrator

    2 weeks ago


    toronto, Canada Office of the Mayor, City of Toronto Full time

    We’re Hiring: Office Administrator in the Mayor’s officeThe Office of Mayor Olivia Chow is hiring an Office Administrator. This is an exciting opportunity to join the strong team working for Olivia Chow, Mayor of Toronto.We are seeking a highly motivated, caring, detail-oriented professional to manage the administrative functions of the Mayor’s Office....


  • Toronto, Ontario, Canada Northwood Family Office LP Full time

    Opportunity Awaits at Northwood Family Office:Why Northwood?Northwood Family Office is Canada's leading multi-family office and a trusted advisor to many of the country's most successful families. From our humble beginnings as two founders working together at a conference table in 2003, we have grown into a company of over 30 employees that serves the needs...

  • Office Administrator

    2 weeks ago


    Toronto, ON, Canada Office of the Mayor, City of Toronto Full time €65,000 - €70,000

    We’re Hiring: Office Administrator in the Mayor’s office The Office of Mayor Olivia Chow is hiring an Office Administrator. This is an exciting opportunity to join the strong team working for Olivia Chow, Mayor of Toronto. We are seeking a highly motivated, caring, detail-oriented professional to manage the administrative functions of the Mayor’s...

  • Office Manager

    5 days ago


    Toronto, Ontario, Canada Northwood Family Office Full time

    Requirements and QualificationsTo succeed in this role, you will need:3-5 years of experience in accounting and financeAdvanced knowledge of QuickBooks softwareExcellent communication and interpersonal skillsAttention to detail and strong organizational skillsAble to multi-task and work independently in a dynamic environmentIn addition to your technical...


  • Toronto, Ontario, Canada Office of the Mayor, City of Toronto Full time

    We are seeking a talented and experienced Office Operations Coordinator to join our team at the Office of the Mayor, City of Toronto.In this role, you will be responsible for managing the day-to-day operations of the office, including coordinating meetings, preparing documents, and providing administrative support to the Deputy Chief of Staff. Your...

  • Office Manager

    3 weeks ago


    Toronto, Canada Bakapozd.com Full time

    Baka Pozd Business Consultancy is looking for an Office Manager to oversee and manage the day-to-day operations of our office in Toronto. This role is perfect for a highly organized and detail-oriented individual who enjoys working in a dynamic environment and is ready to contribute to the smooth functioning of our office. Key Responsibilities: - Oversee...

  • Office Manager

    2 weeks ago


    Toronto, Canada Baka Pozd Full time

    Baka Pozd Business Consultancy is looking for an **Office Manager** to oversee and manage the day-to-day operations of our office in **Toronto**. This role is perfect for a highly organized and detail-oriented individual who enjoys working in a dynamic environment and is ready to contribute to the smooth functioning of our office. **Key...

  • Office Manager

    3 weeks ago


    Toronto, Ontario, Canada Bakapozd Full time

    Baka Pozd Business Consultancy is looking for an Office Manager to oversee and manage the day-to-day operations of our office in Toronto. This role is perfect for a highly organized and detail-oriented individual who enjoys working in a dynamic environment and is ready to contribute to the smooth functioning of our office.Key Responsibilities:- Oversee daily...


  • Toronto, Ontario, Canada Northwood Family Office LP Full time

    Job DescriptionThe Principal at Northwood Family Office LP will lead complex planning initiatives, working closely with clients to understand their financial goals and objectives. With a strong emphasis on tax strategy, planning, and investments, you will ensure proactive management of client needs and provide expert guidance on complex financial matters.You...

  • Office Manager

    3 weeks ago


    Toronto, Canada Bakapozd.com Full time

    Baka Pozd Business Consultancy is looking for an Office Manager to oversee and manage the day-to-day operations of our office in Toronto. This role is perfect for a highly organized and detail-oriented individual who enjoys working in a dynamic environment and is ready to contribute to the smooth functioning of our office.Key Responsibilities:Oversee daily...