Property Administrator

3 weeks ago

Newmarket, Canada Oxford Properties Full time

Why join us?

Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story.

At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused. We get stuff done, and have fun doing it We take great pride in contributing to the communities where we live. We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.

The Property Administrator is responsible for proving accounting, reconciliation, and lease administration support to the Manager, Property Administration and Property Management team at Upper Canada Mall. The primary focus is accounts receivables, arrears control, lease administration, attending to internal and external correspondence, liaising with tenants to resolve account issues, and preparing summaries and reports for Management Information at the site and head office level.

**As a member of this team, you will be responsible for**:
Accounts Receivable

Work collaboratively with the Property Administration team to collect all rents due under the lease and general invoices for all Upper Canada Mall business units.

Initiate collection procedures regarding past due rent(s) and account balances; placing phone calls, preparing statement of accounts, drafting collection and default letters in accordance with specific terms of the lease(s).

Record daily deposits, including wire transfer payments to appropriate tenant account by using JD Edwards.

Analyze rental accounts to identify short payments and follow up with tenants.

Track and oversee collection and refunds of construction and security deposits.

Lease Administration

Support the Property Administration team with set-up of legal clauses as required by lease administration policy.

Work with Property Administrator to bill utility invoices and construction invoices.

Support the set-up of storage license agreements into JD Edwards.

Provide assistance with budgeting, quarterly reforecast and monthly revenue accruals as required.

Reporting

Work with Property Administration team to prepare monthly over 90 days Accounts Receivable report on balances.

Update and discuss with Property Administration team those outstanding accounts which should be considered for bad debt provision or write-off.

Participate in meetings as required to discuss outstanding accounts and action plan to settle accounts.

Other

Work on other duties and/or special projects as assigned

Building relationships with tenants and vendors

**To succeed in this role, you have**:
Must have a post-secondary education in a related field (i.e. Business Administration or Accounting)

2+ years previous experience; Retail environment preferred

Previous experience using JD Edwards is considered a strong asset

Detail oriented with strong organizational skills and the ability to multitask and prioritize competing projects; must be flexible to react to changing priorities

Strong communication and interpersonal skills, and a team player

Enthusiastic and eager to learn

**Our story**:
Oxford Properties Group (“Oxford”) is a leading global real estate investor, asset manager and business builder. It builds, buys, and grows defined real estate operating business with world-class management teams. Established in 1960, Oxford and its portfolio companies manage approximately C$87 billion of assets across four continents on behalf of their investment partners. Oxford’s owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences, hotels, alternatives and credit in global gateway cities and high-growth hubs. A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities, and real estate businesses across the risk-reward spectrum. Together with its portfolio companies, Oxford is one of the world’s most active developers with over 80 projects currently underway globally across all major asset classes. Oxford is owned by OMERS, the Canadian defined benefit pension plan for Ontario's municipal employees.

OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.

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