Administrative Assistant

1 week ago


Newmarket, Ontario, Canada Century 21Heritage Full time

Administrative Assistant

Location:
Newmarket, ON


Job Type:
Full time, Permanent


  • Monday-Friday 9am4pm
-
Wage Range: $ $25.00/Hr., based on experience

Qualifications:

-
Minimum 2 years of administration experience is required:


  • Previous Real Estate experience is preferred:
-
Experience with Canva is preferred:

  • Superior customer service skills, including excellent telephone manner
- ability to follow checklists

  • Thinking proactively
  • Outstanding communication skills (written and verbal)
  • High level of initiative and the ability to multitask
  • Ability to work as part of a team and independently
  • Strong analytical skills and attention to detail
  • Position requires some errands to be completed using own vehicle
  • Minimum high school education, with a preference to college level courses/diploma
  • Experience with Stratus MLS is preferred (searching, uploading listings)
  • Experience with Webforms is preferred (preparing forms)
  • Proficient in Social Media (Instagram, Facebook)

Responsibilities:

  • Preparing marketing materials & having them mailed out
  • Preparing client gifts
  • Helping in preparation for client events
  • Preparing & posting social media posts
  • Preparing Real Estate amendments/waivers and offers
  • Coordinating property listings such as booking / coordinating / scheduling photographers, stager, sign installation, etc.
  • Coordinating or installing / removing signs and lockboxes
  • Organizing and maintaining calendar / schedule
  • Maintain CRM/Data Entry
  • Managing client relationship tasks
  • Assisting with agents' day to day task management including but not limited to, running errands, picking up marketing materials etc.

Screening Questions:

  • How many years of administrative experience do you have?
  • How many years of real estate experience do you have?
  • Are you familiar with Webforms or MLS?
  • Are you familiar with Canva?
  • Do you live within 20 minutes to Newmarket, ON?
  • Do you have access to your own vehicle?

Job Types:
Full-time, Permanent

Salary:
$21.00-$25.00 per hour

Flexible Language Requirement:

  • French not required

Schedule:

  • Day shift
  • Monday to Friday

Ability to commute/relocate:

  • Newmarket, ON L3Y 5Y1: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • Are you familiar with Canva?

Experience:

  • Administrative experience: 2 years (required)
Real Estate: 1 year (required)

Work Location:
In person

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