Administrative Support Agent, Class I
2 months ago
**Reference number**: S-23-24-3280
**Job Category (Job Alert)**: Administrative Support
**Department**: Academic Sector
**Services**: Academic Development and Research
**Immediate Supervisor's Name**: Dean of Academic Development & Research
**Position Status**: Regular Full-time
**Length of the contract**: Permanent
**Work Location**: Vanier College
**Work Schedule**: Mon - Fri, 8:30 a.m. - 4:30 p.m. (35 hrs/week)
**External Posting Start Date**: 2024-03-26
**External Posting End Date and Time**: 2024-04-10 17:00
**Salary Scale**: $22.36 - $25.00
**Expected Start Date**: 2024-05-06
Vanier College is an English-language public college with more than 6000 daytime students from over 90 different nationalities. We have a thriving Continuing Education division that provides services to adult learners, international students as well as to community and corporate clients. Vanier has approximately 1000 employees and offers a stimulating work environment and a beautiful green campus. Our dynamic faculty and staff enjoy numerous benefits including an employee assistance program, employee fitness programs, professional development, daycare, educational fee waivers as well as music concerts and other activities.
**Description**:
- Reporting to the Dean of Academic Development and Research, the Administrative Support Agent, as the primary respondent of the office, ensures constant and permanent front-line services, on the phone and in person, to faculty, employees and visitors, and accomplishes clerical and administrative tasks of a relatively complex nature in support of the mandates given to the Dean of AD&R.
- More specifically, but not limited to, the Administrative Support Agent, Class I:
- Greets visitors, answers telephone calls and refers inquiries;
- Assists with the publicity, organization and registration of various activities such as Research and Innovation days, DSO workshops and information sessions, Ped Day, Ped Animation Workshops, and other events for faculty;
- Assists with the publicity and promotion of Performa courses;
- Assists in the preparation and distribution of documentation for Research;
- Maintains the agendas of the personnel of the department and schedules appointments and meetings, as requested;
- Ensures adequate supplies of office material, forms, documentation, etc.;
- Ensures the booking of rooms for various college activities;
- Assists with archiving/scanning of records;
- Maintains website updates with the Communications Office and Web designers, as necessary;
- Collects and distributes promotional information - Intercom, PSI Website, Omnivox, and other external facing sites;
- Maintains Bill 90 records for the faculty and PSI office;
- Assists with Ped Day and other pedagogical activities;
Other related tasks which fall within the scope of the classification of this position may be assigned.
- Classification: Agent de soutien en administratif, classe I (Administrative Support Agent, Class I)**Requirements**:
- Qualifications:
- A diploma of vocational studies (DEP) with appropriate specialty or a secondary school diploma (DES), or a diploma or an attestation of studies which is recognized as equivalent;
- At least one (1) year of pertinent experience.
Conditions related to the specific position:
- Excellent English written and oral competencies (to be tested);
- Good French written and oral competencies (to be tested);
- Intermediate knowledge of Microsoft Word (to be tested);
- Basic knowledge of Microsoft Excel (to be tested);
- Capacity to work with mínimal supervision;
- Ability to respond to questions and direct people to appropriate resources;
- Good human relations skills and ability to deal tactfully and courteously with patrons;
- Excellent organizational skills.
**Comments**:
If your work experience has changed since your last visit, please be sure to attach a new resume.
Note that a cover letter is mandatory, please be sure to attach yours.
We thank all those who apply, however only those selected for an interview will be contacted.
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