Receptionist - Services for Students

2 weeks ago

Vanier, Canada Vanier College Full time

**Reference number**: S-23-24-3256

**Job Category (Job Alert)**: Administrative Support

**Department**: Services for Students

**Services**: Student Services

**Immediate Supervisor's Name**: Anja Vroomen

**Position Status**: Full-time Replacement

**Length of the contract**: Until December 20, 2024

**Work Location**: Vanier College

**Work Schedule**: Mon - Fri, 8:00 a.m. - 4:00 p.m. (35 hrs/week)

**External Posting Start Date**: 2024-01-25

**External Posting End Date and Time**: 2024-01-31 17:00

**Salary Scale**: $22.36 - $25.00

**Expected Start Date**: 2024-02-19

Vanier College is an English-language public college with more than 6000 daytime students from over 90 different nationalities. We have a thriving Continuing Education division that provides services to adult learners, international students as well as to community and corporate clients. Vanier has approximately 1000 employees and offers a stimulating work environment and a beautiful green campus. Our dynamic faculty and staff enjoy numerous benefits including an employee assistance program, employee fitness programs, professional development, daycare, educational fee waivers as well as music concerts and other activities.

**Description**:

- Reporting to the Coordinator of Professional Services, the Receptionist receives and directs students to the appropriate services either within Student Services (ex. Health Services, Psychological Services, Career Counselling, Financial Aid, Access for Student with Disabilities, Student Life) or at large (other college resources and/or external agencies).
- More specifically, but not limited to, the Receptionist:
- Greets and directs students arriving at the Student Services counter;
- Schedules appointments and ensures necessary paperwork is complete;
- Makes reservations for College physical facilities: Carrefour, Main Mall, Carrefour Display Cabinets, Staff Cafeteria, Services for Students meeting Room;
- Prepares work orders;
- Participates in College activities and functions, as required;
- Keeps relevant statistics and records related to the above duties;
- Oversees the maintenance of the reception and storage spaces.

Other related tasks which fall within the scope of the classification of this position may be assigned.
- Contract: Until December 20, 2024 (with a possibility of extension)
- Classification:Agent ou agente d’administrative, classe I (Administrative Support Agent, Class I)**Requirements**:

- Qualifications:
- A diploma of vocational studies (DEP) with appropriate specialty or a secondary school diploma (DES) or a diploma or an attestation of studies which is recognized as equivalent;
- At least one (1) year of pertinent experience.

Conditions related to the specific position:
- Strong English and oral and written competencies (to be tested);
- Functional French oral and written competencies (to be tested);
- Basic knowledge of Microsoft Office Word and Excel (to be tested);
- Good organizational skills;
- Ability to deal tactfully and courteously with clients in a busy environment.

**Comments**:
If your work experience has changed since your last visit, please be sure to attach a new resume.

Note that a cover letter is mandatory, please be sure to attach yours.

We thank all those who apply, however only those selected for an interview will be contacted.

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