Project Control Officer-ottawa

2 weeks ago

Ottawa, Canada CGI Full time

Project Control Officer (PCO)
Location: Must be located in Ottawa, ON
Must meet secret clearance requirement at time of hire
Bilingual (French and English) - asset

CGI currently has an exciting opportunity to join CGI as a Project Control Officer to support our internal team. This is a fantastic opportunity to get your foot in the door and begin fast tracking your career

**Insights you can act on**

While technology is at the heart of our clients’ digital transformation, we understand that people are at the heart of business success.

When you join CGI, you become a trusted advisor, collaborating with colleagues and clients to bring forward actionable insights that deliver meaningful and sustainable outcomes. We call our employees "members" because they are CGI shareholders and owners and owners who enjoy working and growing together to build a company we are proud of. This has been our Dream since 1976, and it has brought us to where we are today — one of the world’s largest independent providers of IT and business consulting services.

At CGI, we recognize the richness that diversity brings. We strive to create a work culture where all belong and collaborate with clients in building more inclusive communities. As an equal-opportunity employer, we want to empower all our members to succeed and grow. If you require an accommodation at any point during the recruitment process, please let us know. We will be happy to assist.

Ready to become part of our success story? Join CGI — where your ideas and actions make a difference.

**Your future duties and responsibilities**
- Provides coordination services to the IT project team - acts as primary point of contact between internal team, client, and subcontractors;
- Supports financial aspects of the project by coordinating billing, invoicing, resolving Work In Process (WIP) issues and tracking Accounts Receivables;
- Enforces timesheet compliance by ensuring signed client timesheets are received promptly to guarantee timely billing;
- Provides administrative and technical support of a clerical nature to project management, informing management about project status and any serious issues that arose;
- Maintains project documentation, project records, expenditure reports, new contracts and statistical information; including report creation and review for key performance indicators, as well as analysis of data/reports and investigation of any issues found;
- Manages, updates and tracks project change requests and project information in manual/electronic MS Office Suite (Word, Excel and PowerPoint) files and libraries such as contracts, purchase orders, extras, information requests as well as generated submittals/transmittals, reports, project activity logs, schedules, deficiencies and correspondence, in the quality management tool;
- Organizes several status meetings with project stakeholders;
- Communicated monthly summaries for overall project status in MS Office Suite Word, Excel and PowerPoint documents, including monthly project office support status reports, HR and cost impact of change requests to the PM and all levels of CGI stakeholders;
- Processes all client contracts, task authorizations, purchase orders and statements of work and tracks any project change requests, amends current paperwork and distributes to the Project Manager / Client Executive;
- Prepares subcontractor agreements and ensures timely payments to subcontractors and resolves any issues;
- Responds to “exception” notices to resolve problematic vendor invoices;
- Report creation and review for key performance indicators, as well as analysis of data/reports and investigation of any issues found;
**Required qualifications to be successful in this role**
- Highly proficient in the Microsoft Office Suite, primarily Excel;
- A completed college diploma or university degree.
- Excellent analytical, problem solving, organizational, and time management skills;
oStrong verbal, written, and interpersonal skills;
oAble to prioritize, work under pressure and meet deadlines;
oWorks well independently and within a team environment;
Assets
- A degree or diploma in accounting or other financial related degree;
- Previous RFP/proposal development experience - estimating financial.

**Skills**:

- Contract Management;
- Document Management;
- Strong financial Accumen, ( Finance & Accounting; General accounting)
- Excels in a team environment;
- Innovation and Creativity;

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