Project Control Officer

3 weeks ago

Ottawa, Canada CGI Full time

Position Description:

Hybrid (Must be 3 days in Ottawa office, 2 days from home at minimum)
Clearance: Reliability or eligible (eligible: must be a resident of Canada for 5+ years)

CGI currently has an exciting opportunity to join CGI as a Project Control Officer to support clients. This is a fantastic opportunity to get your foot in the door and begin fast tracking your career

Your future duties and responsibilities:

• Provides coordination services to the IT project team – acts as primary point of contact between internal team, client, and subcontractors
• Supports financial aspects of the project by coordinating billing, resolving Work In Process (WIP) issues and tracking Accounts Receivables
• Provides administrative and technical support of a clerical nature to project management, informing management about project status and any serious issues that arose;
• Maintains project documentation, project records, expenditure reports, new contracts and statistical information
• Supports invoicing activities
• Manages, updates and tracks project change requests and project information in manual/electronic MS Office Suite (Word, Excel and PowerPoint) files and libraries such as contracts, purchase orders, extras, information requests as well as generated submittals/transmittals, reports, project activity logs, schedules, deficiencies and correspondence, in the quality management tool
• Organizes several status meetings with project stakeholders
• Communicated monthly summaries for overall project status in MS Office Suite Word, Excel and PowerPoint documents, including monthly project office support status reports, HR and cost impact of change requests to the PM and all levels of CGI stakeholders
• Processes all client contracts, task authorizations, purchase orders and statements of work and tracks any project change requests, amends current paperwork and distributes to the Project Manager / Client Executive
• Prepares subcontractor agreements and ensures timely payments to subcontractors and resolves any issues
• Responds to “exception” notices to resolve problematic vendor invoices
• Enforces timesheet compliance by ensuring signed client timesheets are received promptly to guarantee timely billing
• Report creation and review for key performance indicators, as well as analysis of data/reports and investigation of any issues found

Required qualifications to be successful in this role:

• 2 plus years of experience providing finance/administrative/coordination experience
Highly proficient in the Microsoft Office Suite, primarily Excel
• Excellent analytical, problem solving, organizational, and time management skills
• Strong verbal, written, and interpersonal skills
• Able to prioritize, work under pressure and meet deadlines
• Works well independently and within a team environment
• A completed college diploma or university degree

Assets
• A degree or diploma in accounting or other financial related degree

Nice to have to get you noticed:
•Previous RFP/proposal development experience - estimating financial

Skills:

Contract Management Document Management English Finance & Accounting Adv Fin - General Accounting French

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