Executive Assistant

4 weeks ago

Vancouver, Canada CIBC Full time

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit

What you'll be doing
- At CIBC we enable the work environment most optimal for you to thrive in your role. You'll have the flexibility to manage your work activities within a hybrid work arrangement where you'll spend 1-3 days per week on-site, while other days will be remote._

How you’ll succeed- Calendar management - Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events and matters requiring immediate attention. Coordinate agendas, and send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments in support of a smooth and efficient meeting facilitation.- Travel arrangement & expense reporting - Arrange travel arrangements and maintain travel expense account including expense submissions on behalf of the Executives. Arranges group travel, as necessary. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.- Professional support - Prepare standard correspondence, minutes, reports, and presentations frequently of a confidential, strategic and/or specialized nature ensuring completed material is produced in a timely manner. Assist with the preparation of presentations and management reporting. Coordinates leadership team meetings including sending out invites and agenda, keeping and sharing minutes and compiling presentation materials.- Administrative duties - Provide ongoing administrative support such as; assisting with onboarding/off boarding activities for new and departing employees which include processing requests for technology requirements, business cards, corporate cards, expense, and travel profiles etc. As required, put together decks for any team or annual events, under guidance of SVP/VP and their directs. Act as delegate for executives and their direct reports, as required, for workday transactions.

Who you are- You’re an experienced administrative professional. You have at least 3-5 years of experience as an Executive Assistant in a highly professional, confidential, and fast-paced environment.- You’re a strong communicator. You have excellent verbal and written communications and interpersonal skills to interact with a wide range of individuals in a wide range of situations, which usually requires tact, diplomacy, and discretion.- You’re digitally proficient. You have a strong command of MS Office suite including Word, Excel, PowerPoint, and Outlook.- You know that details matter. You notice things that others do not. Your critical thinking skills help to inform your decision making.- Values matter to you. You bring your real self to work, and you live our values - trust, teamwork, and accountability.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential.- We work to recognize you in meaningful, personalized ways including a competitive compensation, a banking benefit*, wellbeing support and additional offers such as employee and family assistance programs and MomentMakers, our social, points-based recognition program.- Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
- Subject to program terms and conditions

What you need to knowYou need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit

Expected End Date

2025-03-28

Job Location

Vancouver-400 Burrard St, 6th

Employment Type

Temporary (Fixed Term)

Weekly Hours

37.5

**Skills**:
Accountability, Interpersonal Communication, Multitasking, Office Administration, Organizational Efficiency, Report Analysis, Taking Initiative, Travel Coordination

  • Marketing Assistant

    4 weeks ago

    Vancouver, Canada Executive assistant for Marketing Firm Full time

    A well-established marketing company is looking for a Marketing Assistant that has some experience as a Web Developer/Designer for basic sites such as Wordpress using templates. The role requires up to 20 hours per week. **If you have experience in interior design or the construction industry - this will be seen as an asset.** **Position Summary** I am...

  • Assistant Superintendent

    2 weeks ago

    Vancouver, British Columbia, Canada Executive Group Development Full time

    Established in 1984, the Vancouver based Executive Group of Companies is a diversified real estate construction, development and management company known for developing quality projects that stand the test of time in North America. The company has been fulfilling the need for exceptional residential, commercial, industrial and hotel development throughout...

  • Executive Assistant

    4 weeks ago

    Vancouver, Canada A2Z Capital Inc Full time

    Job Overview: The aim of the Executive Assistance is to offer the best in class executive support by maximizing productivity and efficiency for our Executive as well as supporting our Executive's personal needs and their respective area of business. THE OPPORTUNITY As a member of the Executive Support Team, you will be part of the team responsible for...

  • Executive Assistant

    4 weeks ago

    Vancouver, Canada Aquilini Group Full time

    **Position**:Executive Assistant **Department**:Aquilini Executive Office **SUMMARY**: The Executive Assistant will provide professional level support to a Senior Executive at the Aquilini Group. The incumbent plans, organizes and coordinates a wide range of executive support and project management functions, ensuring efficient and smooth business...

  • Executive Assistant

    3 weeks ago

    Vancouver, British Columbia, Canada EightSix Network Inc Full time

    We are seeking a highly organized and proactive Executive Assistant to join our clients team in Surrey, B.C. This pivotal role will primarily involve providing comprehensive administrative support to executives and managing office operations efficiently. Responsibilities:Executive Support:Serve as the primary point of contact for executives, managing...

  • Executive Assistant

    3 weeks ago

    Vancouver, British Columbia, Canada EightSix Network Full time

    Job Description Executive Assistant (15-month contract) Location: West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PST This position is required to be onsite 5 days a week. Role Summary As the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team....

  • Executive Assistant

    3 weeks ago

    Vancouver, British Columbia, Canada EightSix Network Inc Full time

    Core Hours: Monday to Friday from 8am – 4:30pm PSTThis role requires onsite presence from Monday to Friday.Role Summary:Join us as the Executive Assistant, collaborating directly with the Senior Executive Assistant to provide support to the Executive Team. Your role involves ensuring timely completion of key tasks, facilitating company events, and...

  • Executive Assistant

    7 days ago

    Vancouver, Canada Moving2Canada.com Full time

    Amazing opportunity to support a reputable Executive in one of Vancouver’s most highly sought-after companies to work for! Who — the company:A local Vancouver success story with global operations and an impeccable reputation is seeking a motivated and dynamic Executive Assistant. It’s a fast-paced, high energy and rewarding environment. What — the...

  • Executive Assistant

    7 days ago

    Vancouver, Canada Moving2Canada.com Full time

    Amazing opportunity to support a reputable Executive in one of Vancouver’s most highly sought-after companies to work for! Who — the company:A local Vancouver success story with global operations and an impeccable reputation is seeking a motivated and dynamic Executive Assistant. It’s a fast-paced, high energy and rewarding environment. What — the...

  • Executive Assistant

    3 weeks ago

    Vancouver, British Columbia, Canada EightSix Network Inc Full time

    We are seeking a highly organized and proactive Executive Assistant to join our clients team in Surrey, B.C. This pivotal role will primarily involve providing comprehensive administrative support to executives and managing office operations efficiently. Responsibilities: Executive Support: Serve as the primary point of contact for executives, managing...

  • Executive Assistant

    1 month ago

    Vancouver, British Columbia, Canada TEEMA Full time

    Job Title: Executive Assistant Job ID: FE Location: Vancouver, BC Overview:Reporting to the Executive Director- Legal, the incumbent is responsible for providing administrative support to the Executive Director, Legal and Procurement business units. What you will be doing:Working with minimal direction and exercising strong initiative, judgment and...

  • Executive Assistant

    1 month ago

    Vancouver, British Columbia, Canada Eminence Organic Skin Care Full time

    Executive Assistant (15-month contract)Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PSTThis position is required to be onsite 5 days a week.Role SummaryAs the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the...

  • Executive Assistant

    1 week ago

    Vancouver, Canada Best Buy Full time

    Are you a master at juggling intricate schedules and orchestrating seamless communication between external and internal stakeholders? Are you ready to step in to provide top-notch administrative support to our dynamic eCommerce technology leadership team? If so, then the executive assistant role at Best Buy Canada is one for you! As an executive assistant...

  • Executive Assistant

    3 weeks ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    3 weeks ago

    Vancouver, Canada Freshslice Pizza Full time

    **Key Responsibilities**: - Manage and maintain executives' schedules, appointments, and travel arrangements. - Coordinate and schedule meetings, conferences, and appointments, both internally and externally. - Prepare and edit correspondence, communications, presentations, and other documents. - Conduct research, compile data, and prepare reports as...

  • Executive Assistant

    4 weeks ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    2 weeks ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    2 weeks ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada Louis Brier Home and Hospital Full time

    Executive Assistant - Regular Full TimePURPOSE / SCOPE OF POSITIONThe incumbent serves as the Executive Assistant to the Chief Executive Officer (CEO), as well as supports the activities of the Board of Directors of the Louis Brier Home and Hospital, and the Board of Directors of the Weinberg Residence. This dynamic position requires significant flexibility,...

  • Executive Assistant

    3 weeks ago

    Vancouver, Canada MeeT Restaurants Full time

    Executive Assistant Job Ad MeeT Restaurants is looking for an Executive Assistant who will help us change the world! We're an award-winning, rapidly growing restaurant group with new locations and ventures coming soon; the Executive Assistant will be a big key to our success! We're passionate about doing everything in our power to create an amazing...