Administrative Assistant/receptionist

2 weeks ago


Richmond Hill, Canada ReMax Partners Realty Inc., Brokerage Full time

**About us**

Remax Partners Realty is a company in REAL ESTATE in Richmond Hill, ON L4B 3Z4. We are fast-paced and collaborative.

Our work environment includes:

- Safe work environment
- Growth opportunities
- Casual work attire

**Job Summary**

Monday - Friday: 10am-6:00pm, Occasional daytime shifts (Monday - Friday: 11:00-7:00pm) as needed.

Position Description: The Agent Support Coordinator is the first point of contact in the branch. The primary duties for this position include support for the branch's agents, clients and employees, as well as to act as a resource for vendors, suppliers or general inquiries. Working with a team of peers, the Agent Support Coordinator is responsible for ensuring the efficient functioning of the front desk operations. Incumbents in this job may perform all or portions of the following duties and responsibilities.

**Responsibilities and Duties**

1. Reception duties -- answer telephones, confirm appointments, greet clients/ walk-ins, input messages using Brokerbay (internal paging system)

2. Broker Load -- input MLS listings, upload photos, scan documents, process new listing documents (price changes, extensions), etc., enter listing information and appointment instructions into Lonewolf

3. Offers -- preparation of offers, amendments, waivers and other related forms/ documents

4. Supplies -- maintenance of photocopier and related supplies, maintenance of office supplies, ordering & organizing forms for agent use, ordering TRREB forms, computer books/ dailies and process monthly charges

5. Keys -- responsible for the maintenance of Courtesy keys

6. Agent activities -- booking of open houses and garage sale signs, update sales board, preparation of feature sheets, order sign installations, photocopying and filing of all listings & legal documents

7. Input and update Re/max Partners intranet web site & add property photos to individual listings. Posting on social media

8. May be responsible for paying/ helping to process accounts payables

9. Help with duties such as typing, deals administration, appointment desk/ phones, assisting agents with feature sheets, draft letters and other documents

10. Marketing Materials -- preparing marketing materials such as feature sheets, just listed/sold cards, window displays, listing presentation (design and data entry),social media, etc.

11. Other duties as assigned Qualifications: Minimum high school education, with a preference to college level courses/ diploma

**Qualifications and Skills**

**Job Types**: Full-time

**Salary**: $18.00 to $22.00 /hour

**Salary**: $18.00-$22.00 per hour

Schedule:

- 8 hour shift

**Education**:

- Secondary School (preferred)

**Experience**:

- receptionist: 1 year (preferred)
- real estate administrative assistant: 2 years (preferred)

Work Location: One location



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