Camp and Event Coordinator

7 days ago

Langley, Canada Trinity Western University Full time

**Position Purpose and Summary**

*
Key Areas of Accountability*
**Spartan Camps**: Provide assistance and support to the Athletic Event Manager in the planning, organization and implementation of Spartan Complete Champion camps. Duties include but are not limited to: assisting with recruiting, hiring, training and supervision of camp staff, administrative details, documentation and tracking of attendance, registration and waivers, oversight of registration and daily camp operations and logistics as well as post-camp clean up.
**Game Operations**: Work with the Associate Director of Athletics - Operations and Athletic Event Manager on all games hosted by Spartan Athletics. Duties include but are not limited to: assisting with training and game day supervision of student event staff, implementation of game-day deliverables for game sponsors, physical set-up and take-down of game day equipment and signage, game enhancement / in-game promotions, management of gate receipts and deposits, assistance with ticket sales, dealing with risk management issues, customer service, crowd control, and hosting of visiting teams, officials and spectators. Please note that most games happen on weekends and weekend evenings from September to March.
**Promotions**: Work with the Associate Director of Athletics - Operations and Athletic Event Manager on the advertising and promotion of Spartan Athletics events with the assistance of student workers. Duties include but are not limited to: display and distribution of marketing / promotional materials and advertisements, establishing and maintaining regular communication with on-campus partners such as RA’s, RD’s, CA’s, Student Life and TWUSA, and maintaining promotional contact list.
**Concession**: Assist the Athletic Event Manager with the gym and field concession. Duties include but are not limited to: cleaning, stocking and tracking inventory for regular and special events, training the event staff and area supervisors in charge of concession during events along with volunteer athletes to ensure quality control and good customer service during all events.
**Annual and Special Events**: Provide assistance to the Associate Director of Athletics - Operations with the planning, organization and implementation of special events hosted by Spartan Athletics such as Orientation Week, the Spartan Spectacular, Athletic Awards Banquet, the Complete Champion Challenge, Academic Celebrations, Fundraiser Golf Tournaments, playoffs and other special and annual events.
General athletic administrative assistance and office responsibilities.
Assist with first aid and CPR administration, as required.

*
The Person*
**Skills and Abilities**
- Knowledge of and ability to administer basic first aid measures and summon medical help when required.
- Able to use a PC for word processing and data base entries, general office equipment, game score and timing clocks, public address and sound system, familiarity with Statcrew, Genius, Leaguestat and Presto stat software, understanding of gymnasium and field lighting, heating and ventilation systems.
- Ability to do some moderate manual labour (moving & setting up equipment etc.).
- Good people management skills and a pleasant, positive manner with callers and guests.

*
Personal*
Driven and inspired by the idea of positively impacting the various marketplaces of life through the development of godly Christian leaders by serving the Trinity Western University community.
A dedicated and mature evangelical Christian with an earnest desire to serve in family, church, work, and community. Affirm and support TWU’s mission, values, Statement of Faith, and Community Covenant. Strength of character and reputation, integrity, focused. A winsome personality with a positive and friendly attitude.
**Servant-Leader Way of Life**: Act in a manner that exemplifies Jesus Christ in all on and off-campus contacts thereby living out the servant leadership mission of the university and contributing effectively towards achieving the institutional and Kingdom goals of the organization.

*
Key Internal Interactions*
**Reports**:Student and community camp staff, student and community event staff
and leadership experience students.
**Reports to**:Associate Director of Athletics - Operations

*
Standards & Requirements*
**Education**: University undergraduate degree minimum. Minimum 1 year post-secondary, or equivalent work experience will be considered. Current First Aid and CPR certification, experience and knowledge pertaining to sports camp and event management and camp and event facility equipment.
**Experience**: PC computers and software, telephone, photocopier, score clock, PA and sound system, facility electrical systems and machinery, ventilation systems.
- Duties and responsibilities that do not constitute a major change may be added, deleted or changed at any time at the discretion of the supervisor either orally or in writing._

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BENEFITS OF WORKING AT TWU: *

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