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Administrative Assistant

3 months ago

Winnipeg, Canada Riverview Health Centre Full time

**Requisition ID**: 355234

**Position Number**: 20056040

**Posting End Date**: March 14, 2024

**City**: Winnipeg

**Employer**: Riverview Health Centre

**Site**:Riverview Health Centre

**Department / Unit**: Office of the Chief Executive Officer

**Job Stream**: Non-Clinical

**Union**: Non Union

**Anticipated Start Date**: ASAP

**FTE**: 0.54

**Anticipated Shift**: Days

**Work Arrangement**: Hybrid

**Daily Hours Worked**: 7.50

**Annual Base Hours**: 1950

Grow your career in the Winnipeg Health Region Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

**Position Overview**:
Reporting to the applicable Senior Management Member, the Administrative Assistant provides administrative and secretarial support services to designated senior executive and/or medical staff at the Centre. The Administrative Assistant may provide assistance to and relief for the Executive Assistant as delegated, including work related to, or attendance at, executive and/or Board meetings.

**Experience**:

- Previous experience working in a health care environment preferred.
- 3 or more years of directly related administrative assistant/secretarial experience of which at least 1 year was at a senior level.

**Education (Degree/Diploma/Certificate)**:

- Successful completion of Grade 12, Manitoba Standards.
- Successful completion of formal training in applied office skills is required or a combination of related education and related experience.
- Successful completion of Medical terminology course/program.

**Certification/Licensure/Registration**:
Not Applicable

**Qualifications and Skills**:

- Proficiency in Microsoft “Access” is an asset.
- Proficiency in Microsoft Outlook and use of the internet.
- Knowledge of roles and responsibilities of members of the health care team.
- Knowledge of client booking processes is an asset.
- Excellent knowledge and use of English grammar, spelling and punctuation.
- Knowledge of relevant Workplace Safety and Health responsibilities.
- Knowledge of methods, techniques and procedures used in the planning, development and delivery of administrative services.
- Proficiency in medical terminology.
- Keyboarding skills with an accuracy of 75 wpm.
- Ability to independently complete detailed administrative services.
- A high degree of organizational skills with the ability to appropriately prioritize the workload.
- Ability to establish and maintain an efficient office filing system.
- Ability to understand and follow directions accurately and with mínimal supervision.
- Ability to compose basic administrative correspondence for staff at the executive or Board level.
- Ability to support committee functions such as preparation of agendas, scheduling meetings, taking notes/minutes etc.
- Ability to exercise a high degree of integrity and discretion at all times.
- Ability to establish and maintain trust and effective interpersonal relationships.
- Demonstrates a high degree of accuracy in the work performed.
- Ability to select appropriate communication methods pertinent to the situation.
- Ability to maintain confidentiality.
- Ability to work safely without injury to self, to patients/residents, or to other staff.
- Ability to establish and maintain positive interpersonal relationships.

**Physical Requirements**:

- Physical and mental health to fulfill the responsibilities of the position.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services. Effective April 1, 2024, Golden West Centennial Lodge will also be part of the WRHA legal entity.