Project Coordinator, Energy

6 months ago

Kingston, Canada City of Kingston Full time

**Opening Statement**

We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah
- nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen-dat) territory and is the home of many Indigenous peoples. We are grateful to reside and work on this land.

Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government. Kingstonians enjoy a high quality of life with access to world-class education and research institutions, advanced healthcare facilities, affordable living and vibrant entertainment and tourism activities.

**Position Summary**

Reporting to the Manager, Energy & Asset Management, Facilities Management & Construction Services (FMCS), the Project Coordinator is responsible for implementing various asset management activities and capital projects to support the City’s facilities asset management program. The Project Coordinator assists with development of improved processes, systems, and technologies while administering ongoing collection, tracking, inputting and analysis of asset data. The position works collaboratively with the FMCS team as well as staff across the corporation to coordinate facility projects and other initiatives starting from review of feasibility, through budget development, detailed design, procurement, and construction.

KEY DUTIES & RESPONSIBILITIES
Administer the facilities asset registry by continually updating/inputting data from various sources to accurately track elements, condition ratings, required actions, repair or replacement costs, etc

Coordinate facility audits, condition assessments, and other studies. Incorporate relevant findings into the facilities asset management system

Make recommendations to improve data integrity, enhance processes, and ensure timely receipt of information necessary to maintain the asset management system

Continually incorporate updates to asset information from ongoing maintenance and project activities, support project closeout and transition to ongoing operations by generating planned maintenance (PM) events in the facilities asset management system

Prepare reports to summarize asset information and performance as well as to support life cycle costing, budgeting, capital planning, prioritization, risk management and other services undertaken by the department

Conduct research to maintain an advanced understanding of best practices, innovative approaches and technologies, industry trends, new legislation, and other developments related to asset management

Support development of asset management strategies, plans, and policies

Coordinate preparation of detailed drawings, specifications, and procurement documents for various capital projects following internal standards

Track and monitor project activities, budget, and schedule

Conduct various contract administration tasks including implementing changes as well as review of progress payments with respect to cost and schedule control analysis

Work collaboratively with other City departments and external agencies

Prepare progress updates and other reports for senior management

Assist with preparation of reports to Council

Other duties as assigned

**Qualifications, Competencies**

3-year diploma in civil, mechanical, electrical, or energy systems engineering technology, asset management, or equivalent

Member of OACETT with the ability to obtain CET designation within one year of employment, or equivalent

Certifications related to asset management and project management are considered an asset

4 years of related experience including coordinating asset management activities and facility construction projects

Experience coordinating detailed assessments of building systems and developing long term plans for renewals an asset

Experience with a computerized maintenance management system (CMMS) is considered an asset

Experience troubleshooting and supporting resolution of issues with various building systems an asset

Experience administering CCDC contracts or other forms of agreement is considered an asset

Must demonstrate corporate competencies: Customer Focus, Results Orientation, Integrity, and Teamwork

**Skills, Abilities, Work Demands**

Strong interpersonal skills with the ability to work well in a dynamic team environment

Strong organization skills with the ability to prioritize tasks within multiple project schedules to meet relevant deadlines

Ability to interpret and work with facility operation and maintenance manuals, reports, drawings, and specifications for various building systems

Well-developed communication skills (verbal and written) with the ability to clearly summarize technical analysis, findings, and recommendations

Ability to conduct research and prepare reports, project correspondence, and project procurement documents

Ability to interact and work effectively with internal staff, exte

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