Administrative Assistant

6 months ago


Vancouver, Canada Providence Healthcare Full time

**Article Flag: Mandatory Vaccination Please Note**:
As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.

**Summary**:
**Qualifications / Skills and Education**:
Education
High School Diploma, completion of a recognized secretarial program and three (3) to five (5) years recent, related experience supporting management staff, or equivalent combination of education, training and experience.

Skills and Abilities
Demonstrated organizational skills to effectively prioritize workload and meet deadlines.
Ability to manage multiple complex and competing priorities.
Effective interpersonal and organizational skills and the ability to maintain effective working relationships.
Ability to communicate effectively both verbally and in writing.
Ability to work with mínimal supervision.
Ability to keyboard at 50 WPM.
Ability to handle confidential information with tact and discretion.
Ability to problem-solve and develop solutions.
Working knowledge of basic record keeping and bookkeeping/accounting procedures and concepts.
Demonstrated ability to work effectively, both independently and as part of a team.
Intermediate to advanced skills using a variety of computerized software packages such as Microsoft Office Suite (e.g., Excel, Access, PowerPoint, Outlook), related databases and Internet. Knowledge and use of MS Visio and web publishing software would be an asset.
Ability to use related equipment.
Physical ability to perform the duties of the position.

**Duties and Responsibilities**:
Utilizes word processing, spreadsheet and graphic software to produce a variety of reports, correspondence, brochures/pamphlets/notices, rosters/schedules and presentation materials for meetings and seminars. Develops and maintains spreadsheet and database software to record, retrieve, analyze and display data. Utilizes business diagram software to prepare flow charts, project plans, organizational charts and other material.

Schedules, prioritizes and organizes meetings and seminars in collaboration with Executive Director/Director/Operation Leader/Manager/Leader or designate. Considers nature of request and resolves time conflicts. Invites and confirms attendance of guests, assists with room bookings and set up, arranges for necessary equipment, supplies and catering; prepares and distributes agendas, attends and records proceedings which may include topics of a confidential or sensitive nature and takes follow up action as required.

Makes travel arrangements and reservations including confirming dates, contacting travel agents and obtaining cost and billing information, verifying and forwarding itineraries.

Attends a variety of committee and departmental meetings to provide secretarial support and/or provide information including typing and circulating agendas, recording proceedings, transcribing minutes and reports and taking follow up action as required.

Performs a variety of receptionist/clerical duties such as greeting and directing visitors, answering general inquiries, answering the telephone, receiving and relaying messages, and forwarding public inquiries/concerns appropriately.

Updates and maintains filing systems, both electronic and hard copy to ensure access and timely retrieval of information.

Supports project teams, and if required, prepares financial and statistical reports and/or supporting documents/research materials. Assists Executive Director/Director/Operations Leader/Manager/Leader or designate with compilation and preparing of budget related documentation.

Maintains equipment and office supplies according to department needs and budget, by identifying depleting items, completing internal or external requisitions, checking and verifying receipt of items as ordered. Contacts maintenance and building management in response to issues (e.g, repairs, security access) as required.

Assists the minor capital renovation process by liaising with planning and redevelopment leaders and preparing specific documentation.

May be required to maintain and update various Internet/Intranet pages or assist with graphic/audio presentations by methods such as coordinating contributions to the site, using designated software and/or existing packaged website software, inputting data, editing text, maintaining and adding/changing links and uploading documents.

May be required to assist with the scheduling/placement of students by performing duties such as liaising with academic institutions, students and program areas to coordinate placement, answer inquiries and process documentation.

Processes cheque requests and invoices for expenditures, collects and deposits funds and maintains banking records and reports as needed.

Produces and edits timekeeping records and submits to payroll if



  • Vancouver, Canada The Salvation Army Full time

    The Administrative Assistant provides efficient, accurate, and confidential support to Belkin Communities of Hope’s administration team. The Admin Assistant reports to the Director of Business Administration but may also take direction from the Payroll Administrator and Executive Director. **KEY RESPONSIBILITIES**: **Administration**: - Consolidates and...


  • Vancouver, Canada Oakyweb Full time

    '''Job Summary: We are seeking a highly organized and detail-oriented Assistant Administrator to join our team. As an Assistant Administrator, you will provide administrative support to ensure efficient operation of the office. This role includes a variety of tasks such as answering phones, organizing files, scheduling appointments, assisting with meetings,...


  • Vancouver, Canada SONATA DESIGN Full time

    We are looking for a responsible, creative, and self-motivated Administrative Assistant and Marketing team coordinator to perform a variety of administrative and marketing tasks. Duties of the Administrative Assistant include providing support to our CEO, General Manager, Accounting supervisor, and Marketing team and assisting in daily office needs alongside...


  • Vancouver, British Columbia, Canada New Future Immigration Consulting Services Ltd. Full time

    Job Title: Administrative AssistantAt New Future Immigration Consulting Services Ltd., we are seeking a highly skilled and organized Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including scheduling appointments, answering phone calls, and maintaining...


  • Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Leadership | Pension Office | Central Human Resources Compensation Range Posting End Date September 1, 2024 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End...


  • Vancouver, Canada UBC Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Leadership | Pension Office | Central Human Resources Compensation Range Posting End Date September 1, 2024 **Note**: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Job...


  • Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Vancouver, Canada The Salvation Army Full time

    The Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but may also take direction from...


  • Vancouver, Canada The Mondivan Group Full time

    **JOB DESCRIPTION: Administrative Assistant** **KEY RESPONSIBILITIES** - Assist in managing the digital and physical filing systems, ensuring documents are organized and accessible; - Categorize, sort, and file documents, contracts, and other materials accurately and promptly; - Provide general administrative support for the Executive and Property...


  • Vancouver, Canada The Salvation Army Harbour Light Full time

    **Position Purpose summary**: The Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but...


  • Vancouver, Canada Gateway College Full time

    Gateway College is a private Post-Secondary Institution specialized in Health Care Assistant (HCA) Training. We have been training thousands of students to be Health Care Assistants since 1986. Our graduates are working as valuable members of the healthcare sectors in hospitals, care facilities, and home support agencies. We are currently looking to hire an...


  • Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Vancouver, Canada The Tandem Team Full time

    Our client VGH & UBC Hospital Foundation is looking to hire an Administrative Assistant to join their amazing team. Please view the job description from **VGH & UBC Hospital Foundation **below for more information about this exciting role! **Who We Are** VGH & UBC Hospital Foundation is Vancouver Coastal Health's primary philanthropic partner, raising...


  • Vancouver, Canada BC Cancer Full time

    **Administrative Assistant** **Job Summary**: In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this...


  • Vancouver, Canada Dialospact Inc Full time

    **Job Title**: Administrative Assistant **Responsibilities**: Greet and assist visitors in a professional and courteous manner. Answer and direct phone calls to appropriate individuals. Schedule appointments and maintain calendars for team members. Perform data entry and maintain accurate records. Assist in the preparation of regularly scheduled...


  • Vancouver, Canada Worldwide Precious Metals Ltd. Full time

    **Requirements**: 2 years minimum of Administrative Work or clerical experience Fluent in English Proficiency in Microsoft Office suite (Excel, PowerPoint and Word) Proficiency with Customer Relation Management System Key Responsibilities: - Act as an administrative liaison for all positions reporting to the Operations Manager - Provide administrative...


  • Vancouver, Canada NHV Natural Pet Products Full time

    **About Us**: NHV Natural Pet Products is a passionate, pet-loving company dedicated to creating high-quality natural health supplements for pets. We are expanding into boutique pet products and a new food line, offering exciting opportunities for growth and innovation. Join our team and be part of a dynamic environment where your contribution truly makes a...


  • Vancouver, British Columbia, Canada Daulatkhanu Lalani Full time

    Job Title: Administrative AssistantJob Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Daulatkhanu Lalani. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including tasks such as typing and proofreading correspondence, sorting and processing...


  • Vancouver, Canada Palmer IP Inc. Full time

    **About us** Palmer IP is a company of US and Canadian professionals located in Coal Harbour, providing intellectual property services to an array of university, industry and corporate clients. We are currently seeking an experienced administrative assistant to join our team. Our paraprofessionals are critical to our success. They perform the...