Contracts Administrative Coordinator

2 months ago

Montréal, Canada CBCRadio-Canada Full time

Position Title:
Contracts Administrative Coordinator (T & I) (Hybrid)

Status of Employment:
Permanent

Position Language Requirement:
English, French

Language Skills:
English (Reading - B - Intermediate), English (Speaking - B - Intermediate), English (Writing - B - Intermediate), French (Reading - B - Intermediate), French (Speaking - B - Intermediate), French (Writing - B - Intermediate)

Work at CBC/Radio-Canada

At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.

Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

Unposting Date:
2023-11-14 11:59 PM

Behind the scenes, but ahead of the curve: help us develop the next-generation public broadcaster.

Created in 2015 to align, lighten and modernize infrastructure, the Technology & Infrastructure (T & I) team is the backbone and the future forward arm of CBC/Radio-Canada. We are the people that make stuff work. We make connections; between media content, systems, people and places. We are the space in between.
- A place with purpose. _CBC/Radio-Canada has always been a highly regarded pioneer of media technology. Not just in Canada, but around the world. Today, we’re transforming ourselves from conventional radio and television broadcaster into a modern digital media company. Technology is the driving force and we are the team making it happen.

Join a dynamic team who will have an opportunity to contribute to the development of its processes and influence its implementation parameters. This role will report to the Contract Administration Team Lead.

A true resource centre for managers within the business unit, this team will ensure liaison between teams in Finance, Legal and external service providers.

We are looking to build a dynamic team who will have an opportunity to contribute to the development of its processes and influence its implementation parameters. This role will report to the Contract Administration Team Lead.

This role is a hybrid work arrangement. Work schedule to be discussed with Hiring Manager according to the guidelines defined by the department.

Your role
- Coordinate the administration of Service Level Agreements (SLAs) for TI, in partnership with the contract administration team and various stakeholders.
- Assist in the provision, planning and implementation of effective and efficient administrative processes within the TI Contract Administration Office.
- Assist in maintaining effective and good working relationships with the various components of TI, partners and stakeholders.

Main Responsibilities:

- Ensure timely renewal of Service Level Agreements (Service, Support, and licencing agreements - also known as: SLAs) as required for all of TI; proactively manage a portfolio of contracts and initiate the renewal process ahead of time.
- Ensure that agreements are signed by the appropriate CBC/Radio-Canada representatives, in accordance with Finance policies and procedures. (ensuring contract compliance and adherence to Corporate processes).
- Conduct first line review of contracts, as required, on necessity and details of SLAs.
- Liaise with key departmental stakeholders on procedural policies with new and renewable SLA’s. These include, but are not limited to:

- Supply Management.
- Legal.
- Risk Management.
- Finance.
- Negotiate and/or collaborate with vendors, as required.
- Analyse opportunities for cost savings and service level optimization.
- Analyse and prepare for upcoming SLA’s that transfer from Capex into Opex:

- Liaise with Engineering and Capital Planning departments.
- Liaise with the Finance department.
- Assist in procurement and track contract payment terms, deliverables, and invoices through the contract owner.
- Recommend strategies, processes and mechanisms to Team Lead on best practices and policies for improving contract management processes, strengthening internal controls, enhancing efficiency and ensuring data quality and integrity.
- Assist in records and information management - Record keeping duties as required, including Google docs, SPA, Livelink, and SNOW.
- Collegial Diploma (DEC) in a related field or the equivalent in experience
- Two (2) or more years’ experience performing financial or administrative duties in a comparable business environment
- Experience in database creation and management
- Bilingualism required (English/French - spoken and written)
- Team player with a ‘succeed together’ mentality; ability to work with different functional groups and levels of employees to effectively and professionally achieve results
- Willingness to

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