Executive Assistant to The Sergeant-at-arms

3 weeks ago

Ottawa, Canada House of Commons Full time

**Executive Assistant to the Sergeant-at-Arms**

**Reference**: 2223-2023-266
**Rate of pay**: $61,479 - $77,790 annually
**Classification**: ADG-F
**Outcome**: Temporary
**Work environment**: Hybrid
**Work location**: Ottawa, ON
**Service area / Division**: Office of the Sergeant-at-Arms and Corporate Security
**Area of selection**: Restricted
**Language requirements**: CBC

**About the role**
This selection process is restricted to employees working on Parliament Hill.

The Executive Assistant is responsible for providing executive and administrative services to the Sergeant-at-Arms of the House of
Commons (SAA) in a professional and confidential capacity in order to ensure effective office management that enables the optimal
control and flow of all information and documentation received and disseminated by the Sergeant-at-Arms. Responsibilities
encompass all aspects of coordinating correspondence, information materials, meetings, briefings, etc., as well as in support of the
strategic House agendas, CMG and Speaker’s directions for the Office of the Sergeant-at-Arms and Corporate Security (SAA-CS). The
position is responsible for various administrative services in support of the SAA's office (e.g., purchasing, travel, hospitality) and for
planning and delivering various small and medium-sized projects as required by the SAA.

**Top reasons to join the team**
This is an exciting opportunity to be exposed and support the executives of the Office of the Sergeant-at-Arms and Corporate
Security and to play a key role in the delivery of excellence service.

If you are client-centric oriented and have superior knowledge of the House of Commons Administration, its composition, protocols,
business and administrative procedures, this position may be for you. In this position, you will be the first line of contact for the
SAA's Office and play an active role in providing information to Members of Parliament, their staff, the Speaker's Office, the Whips
and House Officials regarding issues and inquiries.

**What you need ** Secondary school diploma;
**Education ** College diploma in business administration or information management is considered as an asset.
- Experience in providing administrative and office management services to executives (e.g., calendar,

budget, office supplies, travel arrangements);
- Experience in coordinating concurrent activities, prioritizing requirements, and resolving problems;
**Experience**
- Experience in providing advice and guidance to internal and external clients;
- Experience in the development and implementation of standards, practices, and processes;
- Experience in drafting and editing correspondence and other types of documents.

**Other** Experience in planning and implementing administrative projects.

**Outcome**
Staff the position of executive assistant on a determinate basis (temporary).

related positions on an indeterminate and/or determinate basis.

**Competencies**

**Our commitment to inclusion, diversity, equity, and accessibility**
The House of Commons Administration is committed to being a leader in inclusion, diversity, equity and accessibility. We
continuously evolve our practices and design them in such a way as to ensure that everyone can equitably participate to the upmost
of their abilities. As “One House,” we leverage diversity in all its forms and recognize that everyone has valuable contributions to
make and the potential for individual growth.

If you dream of joining an organization that is small enough for you to be noticed, but big enough to provide you with a meaningful
consideration in a timely manner. Click on “Essential information” below to learn more about our selection process.

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