Executive Assistant, Chief Financial Officer

4 weeks ago

Ottawa, Canada CFMWS Full time

**WHO WE ARE**
The Canadian Forces Morale and Welfare Services (CFMWS) supports the Canadian Armed Forces members and their families wherever they are in the world through the provision of fitness, recreation and leisure activities, family and charitable support, retail as well as personal financial services. We offer our employees the opportunity to work with a purpose every day in an inclusive, healthy, respectful and rewarding work environment.

**THE ROLE**
As the Executive Assistant to the Chief Financial Officer, you will provide exceptional senior administrative support to the Finance Division while handling multiple and simultaneous deadlines. Effective communication and the ability to handle a high volume of work is essential to this position. Building networks and stakeholder relations within the Executive Assistant cadre is important for effective overall organizational communication.

You will schedule appointments and meetings, manage agendas and documents, coordinate travel arrangements and prepare travel claims and expense reports for the team. You will manage correspondence and enquiries, including researching for reference documentation, monitoring, re-directing, and following-up on correspondence and enquiries, research, draft and edit correspondence, reports, plans, lists and briefing notes.

This role requires the ability to efficiently manage priorities and tasks while coordinating the flow of information and utilizing innovative problem-solving skills to facilitate solutions and effective communication. Great customer service skills and an aptitude to learn and grow are important.

In this fast-paced environment, everyone works as one team. If you adapt well to improving business processes, thrive in a customer-focused environment, have excellent organizational and communication skills, and have a positive attitude, this is the role for you

**QUALIFICATIONS NEEDED** Education, Certifications and Licenses**

College diploma or certificate in Administration, Office Administration, Secretarial Science, or a related field AND some years of experience in office administration, or a related field

**Experience**

In office administration and project management

In developing and implementing administrative and office procedures

In budget administration

In records management

In maintaining filing systems

In drafting correspondence and reports

In making travel arrangements

**Competencies, Skills and Abilities**

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.

**LANGUAGE REQUIREMENTS**
Bilingual Essential

Reading: Advanced Level

Writing: Functional Level

Oral: Advanced Level

**BENEFITS AVAILABLE** Health Benefits**: Drug coverage, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.

**Work Life Balance**: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

**Retirement Planning**: A Defined Benefit Pension Plan and Group Savings Plans.

**Learning and Development**: Tuition Assistance Program and Advanced Learning Program, payment of professional association memberships, online learning opportunities and second language training.

**Perks**: Discounts through CF One Member Appreciation.

**OTHER INFORMATION**
This is an on-site position. Remote work may be required depending on health and safety considerations.

The selection process will be done virtually.

**START DATE**
February 20, 2023

**INCLUSION AND ACCOMMODATION**

Job Reference: CFMWS05525

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