Executive Assistant

2 weeks ago

Ottawa, Canada Colonnade Management Inc. Full time

Colonnade BridgePort is a full-service real estate company, offering property management and leasing services, acquisition, development, investment management and asset management for commercial and residential properties.

Colonnade BridgePort is headquartered in Ottawa with offices in the Greater Toronto Area (“GTA”), and our continued growth and expansion has created an opportunity for an experienced full-time **Executive Assistant **located at the Ottawa Head Office.

**EXECUTIVE ASSISTANT**

Reporting to the Managing Partner and working closely with the Chief Executive Officer, the Executive Assistant is responsible for providing efficient and effective management of the executive administration needs of one or more Executives. This individual will also work in conjunction with other members of the team and take the lead on the administrative aspects of the Company’s investment funds and asset management activities.

The Executive Assistant is a self-motivated individual who does not shy away from a challenge. This individual has excellent communication and interpersonal skills and can juggle priorities while exercising strong decision making in an exciting fast paced environment. They consistently demonstrate a high degree of attention to detail, work proactively and diligently under pressure, and can undertake a variety of varying tasks with a high degree of effectiveness and efficiency.

This is a great opportunity to join a well-established and growing real estate company and have the ability to make an impact through the integral support they will provide

**Responsibilities**:

- Act as an extension of the executive(s) across the organization and with external contacts.
- Build and manage relationships internally and externally.
- Proactively identify opportunities to extend the presence of the executive(s) internally and externally.
- Draft communications in alignment with the vision of the organization.
- Provide basic analysis of information in order to support the executive(s) in their decision making.
- Follow-up on agenda items or assigned task with others within the company.
- Provide support during meetings (room reservations, catering orders, etc.).
- Other duties as required.

**Qualifications**:

- 3 or more years’ experience in an Executive Assistant or relevant role
- Post-secondary education in Business Administration or relevant discipline
- Strong communication, organizational, problem solving, and time management skills
- Demonstrated strong capabilities organizing information
- Attention to detail and pride in producing quality work is essential
- Strong interpersonal and relationship building skills
- Strong working knowledge of Microsoft Office suite tools (Word, PowerPoint, Excel) and Adobe
- Basic research skills
- Interest in the real estate industry with a drive to fully understand the business
- Familiarity working with Argus and Yardi an asset
- Experience in a real estate environment considered an asset

The above statements reflect the general details considered necessary to describe functions of the job and shall not be construed as a detailed description of all work requirements that may be inherent in the job.

Colonnade BridgePort provides a dynamic work environment and offers a competitive salary and benefit package, as well as flexible work arrangements.

We thank all interested applicants, however, only those under consideration will be contacted.

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