Operations Coordinator, Office of Global Surgery

1 month ago

Edmonton, Canada University of Alberta Full time

**MED Surgery**:

- Competition No.

**S104649435**
- Posting Date

**Jan 30, 2023**
- Closing Date

**Feb 03, 2023**
- Position Type

**Full Time - Operating Funded**
- Salary Range

**$55,212 to $75,685 per year**
- Grade

**09**
- Hours

**35**

This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of two years and offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

**Location**:This role is hybrid with a mix of remote and in-person and work primarily located at North Campus, Edmonton.

**Working for the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Department/Faculty Summary**

**Position Summary**

Reporting to Dr. Abdullah Saleh, Assistant Professor, Division of Pediatric Surgery, and Director, Office of Global Surgery, the Operations Coordinator will play a key role in all aspects of the development and growth of the Office of Global Surgery. The OGS currently has established programs in ethics, acute care, trauma, burns, oncology, and pediatric surgery with more than 10 partner institutions; the Operations Coordinator will be responsible for managing the timelines and deliverables for these existing initiatives, as well as contributing to the development of additional strategic endeavors. The incumbent will also draw on their experience and expertise to assist in the development of strategic and sustainability plans to ensure the long-term success of the OGS.

**Duties**
- Administration & Operations Coordination (40%)_
- Coordinate, manage, and monitor the workings of various programs and partnerships within, or in collaboration with, the OGS
- Establish priorities in collaboration with the Director and the leadership team
- Contribute to improvement of processes and policies in support of organizational goals; ensure operations adhere to the OGS mission and vision, as well as university rules, regulations and procedures
- Plan and coordinate a variety of events and activities including workshops, seminars, conferences and podcasts
- Coordinate the calendar of the Director and other team members as required
- Draft documents such as correspondence, procedure manuals, reports, and meeting minutes; format, edit, and proofread documents/materials
- Set up and maintain filing systems, both electronic and hard copy
- Handle sensitive material in accordance with established policies
- Assemble, copy, collate, and disseminate a variety of documents and materials including distributing incoming mail and faxes, preparing outgoing mail, faxes, and courier shipments
- Coordinate, monitor, and ensure efficiency of support services such as IT
- Update and maintain information on websites and social networks in collaboration with Department and University communications team
- Assist in planning the use of human resources including but not limited to faculty, attendings, residents, and medical students both locally and internationally
- Oversee organizational insurance policies; ensure health, travel and disability insurance for travellers are in place
- Ensure Health and Safety committee meetings are held and tasks are assigned
- Facilitate visa/licensing for visiting learners and attendings both locally and internationally
- Convene, organize, and support routine administrative and project-related meetings with OGS leadership and project contributors
- Strategic & Financial Development (30%)_
- Liaise with Director and leadership team, as well as the Divisional Directors and Departmental Chairs, to determine strategic opportunities and priorities
- Co-lead and contribute to the development of new global surgery initiatives to expand the scope and depth of OGS activities. This may include but are not limited to new research projects, capacity-building programs, training and educational initiatives, and others.
- Liaise with external stakeholders to develop networks and create collaborative opportunities
- Travel extensively throughout Canada and other countries to liaise and collaborate with stakeholders, researchers,

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