Document Controller

2 weeks ago

Toronto, Canada WSP Full time

**WSP **is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide. We are among the LinkedIn Top 25 Companies two years in a row, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada's Top 100 Infrastructure Projects.

At **WSP**:

- We value our people and our reputation
- We are locally dedicated with international scale
- We are future focused and challenge the status quo
- We foster collaboration in everything we do
- We have an empowering culture and hold ourselves accountable

**The Opportunity**:
WSP is currently seeking a Document Controller to join Rail & Transit team, supporting major project initiatives in Ontario.

Our Rail & Transit team is one of our most connected, collaborative groups, working in partnership with several internal and external client groups. As a Document Controller, you will play an important role in maintaining relationships with multiple stakeholders and will take ownership of the documentation process through several stages of design & construction.

**Why WSP?**:

- We value and are committed to upholding a culture of **Inclusion** **and **Belonging**:

- Our **Flexible Work Policy** - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
- Our **Hybrid Work Policy****:

- a combination of in-person and remote working, enables us to purposefully think of how we work, who we need to work with, and where the work should be done.
- A **Canadian** **success story - we're **proud** **to wear the red and white of this beautiful country and show the world what Canada has to offer.
- **Enhance** **the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
- **Outstanding** career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to **your** **ideas and trying **new** **things.
- A phenomenal **collaborative** **culture and a workforce filled with genuinely **good people** who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

**We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.**

**#WeAre**WSP**

**A day in the life**:
The Document Controller is responsible for managing and undertaking the flow of project data (compiled by other team members) into project records.

Project records are maintained on multiple platforms and systems, including on protected shared drives, Primavera Contract Manager (CM14), Primavera P6, Aconex and ProjectWise.

The specific responsibilities of the position include:

- Manage and track incoming and outgoing project communications and documents;
- Store, secure, revise, retrieve and distribute electronic documents (if required, hard copy documents);
- Process and control engineering documents, drawings in accordance with established guidelines and client-specific procedures;
- Review reports, specifications, and other engineering documents to ensure adherence to quality and document standards;
- Coordinate with Project Managers to track project schedules, as well as being responsible for the submission of deliverables to the client;
- Participate in weekly Leads meetings, and other resource management workshops, in order to understand the evolving document control and management needs of the team;
- Conduct quality assurance checks on outgoing submissions;
- Manage the flow of records to and from all appropriate parties;
- Respond to internal and external drawing and documentation requests;
- Timely archiving of project records;
- Prioritizing multiple submissions, seeking guidance from leadership as may be required;
- Easily adapt to changing processes and concepts;
- Communicate effectively with engineering disciplines.

**What you'll bring to WSP...**:

- 3-5 years experience in computerized and/or manual document control management or related field, preferably in an engineering or related industry;
- Ability to deal effectively and professionally with all staff levels within the office and remotely;
- Knowledge of projec

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